Term GPA Report

PATH: Grading and Standards > Reports > Term GPA Report

The Term GPA Report displays students' Term GPA based on the options selected in the report editor. 

Term GPA Report Editor

Term GPA Report Editor

The following table describes the options available for selection on the Term GPA Report editor.

Editor Field

Description

GPA Type

Indicates which GPA type (weighted or unweighted) reports. See the GPA Calculations in Campus article for more information.

Select YearSelection indicates from which school year Term GPA data reports. Based on this selection, the calendars for that year are available for selection. The year selected in the toolbar is the default value.
Select CalendarAt least one calendar needs to be selected for the report to generate. Calendars can be chosen by Active Year, by School or by Year. If a calendar is selected in the Campus toolbar, that calendar is automatically selected.

Grade

The grade level(s) to be included in the report. The options available depend on the school selected in the Campus Toolbar.

Ad hoc Filter

Rather than selecting a grade level, users can select a previously-made Ad hoc Filter to indicate which students will appear in the report.

Enrollment Effective Date

Limits report results to only enrollments which are active on the entered date. This option applies to both the grade level and the Ad hoc filter selections.

Term Sequence

Allows selection of the terms to appear in the report.

Minimum Term GPA

When a value is entered in this field, students who have GPAs of the entered value and higher are included in the report. If multiple terms are selected, the Term GPA in all terms must meet the entered value.

Values entered here are limited to the System Preference for Number of Significant GPA Decimal Places. For example, if the preference is set to be three decimal places (i.e, 3.123), a value of 3.1234 cannot be entered. 

Maximum Term GPA

When a value is entered in this field, students who have GPAs of the entered value and lower are included in the report. If multiple terms are selected, the Term GPA in all terms must meet the entered value.

Values entered here are limited to the System Preference for Number of Significant GPA Decimal Places. For example, if the preference is set to be three decimal places (i.e., 3.123), a value of 3.1234 cannot be entered. 

Display Options

Indicates what information appears in the report, in order of how they appear on the report. Items with asterisks are automatically selected for display in the report (but can be deselected).

Options are:

  • Name* - Student's Last Name, First Name
  • Person ID - Student's personID
  • Student Number* - Student's local student number
  • Grade* - Student's grade level of enrollment
  • Calendar - Name of calendar in which the student was enrolled
  • Rolling Cumulative GPA* - Student's cumulative GPA as of the effective date of the report. This option is available when the GPA Type is Weighted or Unweighted. If a calendar uses a Custom GPA, this option is not available.
  • Use Bonus Points - Indicates that the total Bonus Points and a GPA calculated using Bonus Points will also report for each term selected.

When choosing the Use Bonus Points option, the display for multiple terms in the PDF is optimized when the System Preference for Number of Significant Decimal Places is set to 1 or 2 places.

Sort Options

Indicates how the results will be sorted. Options are:

  • Alpha
  • Student Number
  • Grade/Alpha
  • Rolling Cumulative GPA/Alpha
  • Calendar/Alpha
  • Term GPA/Alpha
Report Format

The report can be generated in either PDF format or CSV format.

Report Generation
The report can be generated immediately using the Generate Extract button. When there is a larger amount of data chosen (several calendars, large date range, etc.), use the Submit to Batch button, which allows the user to choose when the report is generated and to avoid time-out errors or system performance issues. See the Batch Queue article for more information.

The Minimum GPA and Maximum GPA fields are not required. When both fields are populated, the report returns GPAs within the entered range. When only the Minimum GPA field is populated, the report returns GPAs of the entered value and above; when only the Maximum GPA field is populated, the report returns GPAs of the entered value and below.

Generate the Term GPA Report

  1. Select the desired GPA Type.
  2. Indicate which Students should appear in the report by selecting a Grade or an Ad hoc Filter.
  3. Enter an Enrollment Effective Date if desired. Defaults to the current date.
  4. Select which Terms should appear in the report.
  5. Enter a Min Term GPA and/or Max Term GPA to limit results to GPAs within the entered margin.
  6. Select which Display Options should appear in the report.
  7. Select the desired Sort Option for the report.
  8. Select the desired Report Format.
  9. Click Generate Report to generate the report immediately, or click the Submit to Batch button to choose when the report generates.

When the selected calendar has a Custom GPA associated with it, the Rolling Cum GPA (and the Cum GPA with Bonus) columns do not print.

When a student has no previous transcript records, but a Term GPA value exists on the Grades tab, the Term GPA value prints without a Rolling Cumulative GPA value. Note the students in Grade 09 in the screenshot below for an example.

Term GPA Report - PDF Format

Term GPA Report - CSV Format
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