Source Codes

PATH: Finance > General Ledger > Administration > Source Codes

Source Codes are unique values that identify different types of transactions. Campus assigns a source code to every transaction in the General Ledger. Source Codes are also used in searching and reporting in the Finance application.

Only user-defined source codes may be added, modified, or deleted.

Example Source Code Summary Screen



Add a New Source Code

PATH: Campus Finance > Source Codes

Quick Steps
  1. Click New on the Source Codes summary screen.
    Result
    The Source Code Details screen displays.
  2. Use the following Field Descriptions to fill out the fields on this screen.
  3. Click Save.
    Result
    The new user-defined Source Code displays on the Source Codes summary screen.

Example Source Code Details Screen

Field Descriptions

FieldDescription

Source Code

The unique value that identifies a specific transaction.
User-defined source codes

  • must be four to five characters;
  • may be set up to identify third-party transactions; and
  • cannot be used to identify Campus transactions.

Description

The description of the source code. The description is not stored on the transaction in the General Ledger.

System Code

The unique value that identifies the third-party application from which the transaction originated. System Codes are set up in the System Codes tool.
User-defined source codes may only be associated with user-defined system codes.

Origin

This field identifies whether the Source Code was created by Infinite Campus or a Campus user.


Delete a Source Code

PATH: Campus Finance > Source Codes

Only user-defined source codes may be deleted.

Quick Steps
  1. Select the Source Code to delete.
    Result
    The Source Code Details screen displays.
  2. Click the Delete button.
    Result
    A confirmation window displays.
  3. Click the Delete button.
    Result
    The Source Code summary screen displays and a confirmation message displays in the right-hand corner.

Fees Source Codes

The following Source Codes identify Fees transactions in the General Ledger.

CodeDescription

FED

Fee deposit revenue

FEC

Cash Payment

FEW

Fee deposit withdrawal

FEP

Fee payment revenue

FEV

Fee reverse revenue for payment void

FERO

Fee revenue offset


Food Service Source Codes

The following Source Codes identify Food Service transactions in the General Ledger.

CodeDescription

FSD

Food Service Account Deposit

FSC

Food Service/Point of Sale Cash
Offset Cash Transaction

FSVD

Food Service Void Deposit

FSA

Food Service Adjustment

POSR

Point of Sale Item Category/Revenue Category Revenue

POSV

Point of Sales Item Category/Revenue Category Revenue Void

FSW

Point of Sale Food Service Void Payment Revenue


Online Payment Source Codes

The following Source Codes identify Online Payment transactions in the General Ledger.

CodeDescription

OLE

Transaction Fee Payment Expense to Vanco

OLR

Convenience Fee Payment to District

OLEV

Transaction Fee Void Expense

OLRV

Convenience Fee Void Revenue

OLP

Transaction Fee Cash Payment

OLD

Convenience Fee Cash Deposit

OLPV

Transaction Fee Cash Void

OLDV

Convenience Fee Cash Void


Accounts Payable Source Codes

The following Source Codes identify Accounts Payable transactions in the General Ledger.

CodeDescription

AD

Expense Distribution

AP

Accounts Payable
(Invoice Approval
Invoice Payment)

IF

Inter-fund

VP

Vendor Payment

VPV

Vendor Payment Void

APV

Accounts Payable Void (check void)

VAP

Void Accounts Payable (invoice void)

ADV

Expense Distribution Void


Accounts Receivable Source Codes

The following Source Codes identify Accounts Receivable transactions in the General Ledger.

CodeDescription
ARAccounts Receivable
ARVAccounts Receivable Void
AC

Accounts Receivable Payment

ACVAccounts Receivable Payment Void
ARRAccounts Receivable Revenue
ARRVAccounts Receivable Revenue Void

Payroll Source Codes

The following Source Codes identify Payroll transactions in the General Ledger.

CodeDescription

PR

All offsetting entries

PD

Payroll Distribution

POE

Payroll Other Entries



Cash Receipts Source Codes

The following Source Codes identify Cash Receipt transactions in the General Ledger.

CodeDescription

CP

Cash Payment Revenue

CR

Off-set to Cash





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