Pleat Setup (Prime)
PATH: Census > Online Registration > OLR Set Up > Pleat Setup
This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.
The Pleat Setup functionality allows for modification of the Online Registration application.
Pleats can be added to any section, and district users are able to manage basic properties about the available pleats, like determining if the pleat displays, if the pleat displays for new students only or for existing students only, or for both, and changing the order in which the pleat displays.
A pleat can only be deleted if it has been added through this tool. This means the standard pleats that are available (household information, parent information, etc.) cannot be deleted. And it can only be deleted if there are no fields attached to it.
Online Registration Workflow
|Step||Campus Location||OLR Standard|
|Calendar and Enrollment Management|
|1.||calendars for the next school year||X|
|2.||Roll enrollments forward for the next school year.||System Administration > Student > Enrollment Roll Forward||X|
|3.||Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.||System Administration > Calendar > Calendar > Grade Levels||X|
|Online Registration Setup|
Create school years for Online Registration.
|System Administration > Data Utilities > Multi-Language Editor > Language Groups||X|
|6.||Enter language translations that display on Online Registration panels.||X|
|7.||Enter language translations that display on Online Registration panels in the dropdown lists.||X|
|8.||letters to send to parents announcing acceptance or denial based on their applications.||X|
|9.||Create approval/denial statuses.||X|
|10.||Census > Online Registration > OLR Set Up > OLR Set Up||X|
|11.||Select.||Census > Online Registration > OLR Set Up > OLR System Settings||X|
|12.||Enter registration dates for each school.||Census > Online Registration > OLR Set Up > Registration Window by School|
|13.||Set Document Upload Options.||Census > Online Registration > OLR Set Up > Document Upload|
|14.||Modify fields that appear on pleats using the OLR Builder.||Census > Online Registration > OLR Set Up > OLR Builder||X (limited functionality)|
|15.||Create desired pleats.||Census > Online Registration > OLR Set Up > Pleat Setup|
|16.||Create Notifications.||Census > Online Registration > OLR Setup > OLR Notification Editor|
|17.||Reference the OLR Information Center to view links to OLR tools.||Census > Online Registration > OLR Setup > OLR Information Center||X|
|Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.||Census > Online Registration > OLR Setup > OLR Configuration List Editor||X|
Student Application Entry
These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.
|21.||Enter Household Information.||Portal > Online Registration > Household||X|
|22.||Enter Parent/Guardian Information.||Portal > Online Registration > Parent/Guardian||X|
|23.||Enter Emergency Contact Information.||Portal > Online Registration > Emergency Contact||X|
|24.||Enter Other Household Children.||Portal > Online Registration > Other Household (non-enrolled children)||X|
|25.||Enter Student Information.||Portal > Online Registration > Student||X|
|26.||Review and complete student registration.||Portal > Online Registration > Completed||X|
|Process and Analyze Applications|
|27.||View applications that have been submitted by year or school and by status.||Census > Online Registration > OLR Dashboard||X|
Search for applications by status and begin review and approval of them.
|Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent Information||X|
|29.||Run the Audit Reports and Summary Reports.|
Census > Online Registration > Audit Reports
Census > Reports > Online Registration Summary
|30.||Census > Online Registration > OLR List Bank Replacer, OLR List Value Updater||X|
|31.||When necessary, mass re-post registration data.||Census > Online Registration > Mass Re-Post Applications Data|
|32.||Review the Data Change Tracker tools to track OLR information being added to Campus.||System Administration > Data Change Tracker||X|
This functionality is only available for OLR Prime users.
A pleat is located under the index/editor in the application. For example, Student(s) Primary Household is an index/editor, and Home Phone is a pleat under that heading.
Main Headings and Pleats
When a pleat is set to Yes in the Pleat Setup tab, that pleat appears in the application and require a parent to provide information for that pleat.
Household Mailing Address Set to Yes
When a pleat is set to No in the Pleat Setup tab, that pleat does not appear in the application.
Household Mailing Address Set to No
|New Pleat Information|
|Describes the name of the pleat being modified/added.|
|Indicates where the pleat displays.|
|New Pleat Details|
|Indicates the order in which the pleat displays.|
|Show For||Determines the students for which the pleat displays - new students in the district, existing students in the district, or both.|
|Enabled||When set to Yes, the pleat is visible in the application. When set to No, the pleat is not visible.|
|Parent field||Districts have the ability to make the pleats be conditional based on a previous question/answer on the application.|
|Codes/values of parent to show||This field is used in conjunction with the Parent Field. When a field is set in the Parent Field, the selected Codes/Values need to be chosen by the user in order for the question/pleat to display. For example, when the Parent field is set to Grade, in the code/values field, the grade levels are set to those for which the pleat should display.|
Modify Default Pleats
- Select the Pleat to modify from the Pleat List.
- Update the desired fields.
- Click the Save button when finished.
- Or, if the modification requires the pleat to be deleted, click the Delete button.
Add New Pleats
- Click the New Pleat button.
- Enter the Pleat Name and Starting Title.
- Select the desired Pleat Section.
- Click the Save button. The new Pleat is saved in the selected Pleat Section folder.
- Expand that section and select the new pleat.
- Enter the remaining fields for the pleat - Show For, Codes/Values, and Parent Field, Enabled, Code/values of parent to show.
- Click the Save button when finished. If enabled, the pleat is available on the student registration form.
Use the OLR Builder (Prime) to add fields to the Pleat.