OLR Literals Bank (Prime)
PATH: System Administration > Data Utilities > Multi-Language Editor > OLR Literals Bank
This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.
The OLR Literals Bank allows the district staff to provide translation or provide additional clarification for options visible on the Online Registration site. Buttons, labels, questions and instructions can be displayed in the noted language based on the active languages created in the Language Groups and the parent's/guardian's selected language of choice.
Users can modify the wording of all pop-ups and validation messages as needed.
OLR Literals Bank
When parents/guardians log into the Online Registration site, they are asked to select a language. That selection determines what text appears when moving through the registration panels. For example, the text entered for the mailing address header displays when the parent is entering the mailing address.
Literals Bank - Address Instructions
Districts are responsible for entering the translation for each field and instructional content that is visible. This is not provided by Campus.
Online Registration Workflow
|Step||Campus Location||OLR Standard|
|Calendar and Enrollment Management|
|1.||calendars for the next school year||X|
|2.||Roll enrollments forward for the next school year.||System Administration > Student > Enrollment Roll Forward||X|
|3.||Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.||System Administration > Calendar > Calendar > Grade Levels||X|
|Online Registration Setup|
Create school years for Online Registration.
|System Administration > Data Utilities > Multi-Language Editor > Language Groups||X|
|6.||Enter language translations that display on Online Registration panels.||X|
|7.||Enter language translations that display on Online Registration panels in the dropdown lists.||X|
|8.||letters to send to parents announcing acceptance or denial based on their applications.||X|
|9.||Create approval/denial statuses.||X|
|10.||Census > Online Registration > OLR Set Up > OLR Set Up||X|
|11.||Select.||Census > Online Registration > OLR Set Up > OLR System Settings||X|
|12.||Enter registration dates for each school.||Census > Online Registration > OLR Set Up > Registration Window by School|
|13.||Set Document Upload Options.||Census > Online Registration > OLR Set Up > Document Upload|
|14.||Modify fields that appear on pleats using the OLR Builder.||Census > Online Registration > OLR Set Up > OLR Builder||X (limited functionality)|
|15.||Create desired pleats.||Census > Online Registration > OLR Set Up > Pleat Setup|
|16.||Create Notifications.||Census > Online Registration > OLR Setup > OLR Notification Editor|
|17.||Reference the OLR Information Center to view links to OLR tools.||Census > Online Registration > OLR Setup > OLR Information Center|
|Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.||Census > Online Registration > OLR Setup > OLR Configuration List Editor||X|
Student Application Entry
These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.
|21.||Enter Household Information.||Portal > Online Registration > Household||X|
|22.||Enter Parent/Guardian Information.||Portal > Online Registration > Parent/Guardian||X|
|23.||Enter Emergency Contact Information.||Portal > Online Registration > Emergency Contact||X|
|24.||Enter Other Household Children.||Portal > Online Registration > Other Household (non-enrolled children)||X|
|25.||Enter Student Information.||Portal > Online Registration > Student||X|
|26.||Review and complete student registration.||Portal > Online Registration > Completed||X|
|Process and Analyze Applications|
|27.||View applications that have been submitted by year or school and by status.||Census > Online Registration > OLR Dashboard||X|
Search for applications by status and begin review and approval of them.
|Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent Information||X|
|29.||Run the Audit Reports and Summary Reports.|
Census > Online Registration > Audit Reports
Census > Reports > Online Registration Summary
|30.||Census > Online Registration > OLR List Bank Replacer, OLR List Value Updater|
|31.||When necessary, mass re-post registration data.||Census > Online Registration > Mass Re-Post Applications Data|
|32.||Review the Data Change Tracker tools to track OLR information being added to Campus.||System Administration > Data Change Tracker||X|
OLR Literals Bank Editor
The Literals Bank Editor lists the fields that can be translated into the available languages. Expanding the OLR Lists allows selection of a specific area.
English fields and instructions are entered and do not need further modification, unless the district chooses to provide more explanation.
There are three columns available.
- The Code column lists the field that displays for parents/guardians.
- The Translation column lists the text that displays in the selected language (selected from the Language Group/OLR Lists tree). This is the only column that can be modified. Users can add additional text for any Code in any language. If more instruction needs to be added, it should be entered in this column.
- The Literal column lists the English or original text that is available.
When the translation is entered and changes have been saved, the parent/guardian will see that instead of the literal text.
- Expand the Language Group/OLR Lists to locate the sections to modify.
- Enter the translated content in the appropriate fields in the Translation columns.
- Click the Save icon when finished. The Online Registration panels will be updated accordingly.
The OLR Literals Bank allows the translation of fields on the OLR panels. Additional translation text needs to be entered on the OLR Lists Bank tool to translate the content that displays in the dropdown lists (for States or Address Prefixes, for example).
After parents/guardians submit the registration application, a message displays indicating the process is complete. This message can be modified by changing the text for the Receipt header.
- Change the receiptPrint.header for annual update applications.
- Change the receiptPrint.header.new for new applications.