OLR Lists Bank (Prime)

PATH: System Administration > Data Utilities > Multi-Language Editor > OLR Lists Bank

This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.

The OLR Lists Bank allows users to display the translation of the dropdown lists that display on the Online Registration portal pages. Unlike the OLR Literals Bank, the OLR Lists Bank only changes the text of the items in the dropdown list, not the names of the fields.

OLR Lists Bank

When the Translation column is populated, that entry displays for parents/guardians who have chosen that language.

OLR Lists Bank, Spanish Display

Online Registration Workflow

 Entering language translations is Steps 6 and 7.


StepCampus LocationOLR Standard
Calendar and Enrollment Management
1.Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
X
2.Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardX
3.Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsX
Online Registration Setup
4.

Create school years for Online Registration.

Census > Online Registration > OLR School YearsX
5.

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsX
6.Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankX
7.Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankX
8.Create letters to send to parents announcing acceptance or denial based on their applications.Ad hoc Reporting > Letter DesignerX
9.Create approval/denial statuses.Census > Online Registration > OLR StatusX
10.Census > Online Registration > OLR Set Up > OLR Set UpX
11.Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsX
12.Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
13.Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
14.Modify fields that appear on pleats using the OLR Builder.Census > Online Registration > OLR Set Up > OLR BuilderX (limited functionality)
15.Create desired pleats.Census > Online Registration > OLR Set Up > Pleat Setup
16.Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
17.Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterX
18.Create application queues.Census > Online Registration > OLR Queue Setup
19.Modify application queues.Census > Online Registration > OLR Queue ApplicationsX

20.

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.

21.Enter Household Information.Portal > Online Registration > HouseholdX
22.Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianX
23.Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactX
24.Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)X
25.Enter Student Information.Portal > Online Registration > StudentX
26.Review and complete student registration.Portal > Online Registration > CompletedX
Process and Analyze Applications
27.View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardX
28.

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationX
29.Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

X
30.

Merge list options from the List Bank Replacer and List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Bank Replacer, OLR List Value UpdaterX
31.When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
32.Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerX

OLR Lists Bank Editor

The following items display on the editor.

FieldDescription
Language Group/OLR ListsThis tree lists every field that can be given translated text in the selected language. English values are automatically entered; districts just need to populate the text for other languages that meet the needs of the users.
TranslationDisplays the translated text of the available options.
DescriptionDisplays the original text of the available options.
CodeLists the assigned code for the options. This should not be modified.
SequenceDetermines the order in which the translated text displays. If this value is not populated or is the same for all options, the items display alphabetically by Translation.

Enter List Bank Translations

  1. Select the field from the OLR Lists tree for entering translated text. A Translations editor displays. 
  2. Enter the Translation that corresponds to the Description.
  3. If desired, enter the Sequence.
  4. Repeat as needed, using the Add Translation Dictionary button to add more rows.
  5. Click the Save icon when finished. The saved text is visible on the Online Registration portal pages.

Map Health Conditions

Locate and have available the Description and Code of the health condition from the Condition List (System Administration > Health > Condition List).

  1. Select the Person - Health Conditions from the Language Group/OLR Lists.
  2. Enter the Description and Code from the Condition List for the conditions that should be mapped on the List Bank Translations tool.
  3. Save the entry. 

Health Conditions, Health Literals Values

The Health Staff Processing tool displays the mapped conditions.

Health Processing - Mapped Conditions

In order to map the medical/mental health conditions:

Verify the conditions are there by clicking the Medications tab on the Health Processing view. Medications do NOT post automatically.

If districts use the optional Type field when entering conditions into the Condition List (System Administration > Health > Condition List), the Type and Condition must be entered together, with no spaces, in the OLR Lists Bank Code field (see example below).

Condition List Type OLR Lists Bank Setup

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