OLR Builder (Prime)

PATH: Census > Online Registration > OLR Set Up > OLR Builder

This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.

The OLR Builder allows users to add or modify fields that appear on Pleats. Pleats are managed in the Pleat Setup tool.

Image of OLR Builder tool with the Birth City field selected

OLR Builder

Please note the following:

For OLR Standard installations, the OLR Builder has limited functionality. Users can mark certain questions as required, disable certain questions and change the sequence of fields.

Online Registration Workflow

 Modifying pleat fields is Step 14.


StepCampus LocationOLR Standard
Calendar and Enrollment Management
1.Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
X
2.Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardX
3.Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsX
Online Registration Setup
4.

Create school years for Online Registration.

Census > Online Registration > OLR School YearsX
5.

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsX
6.Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankX
7.Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankX
8.Create letters to send to parents announcing acceptance or denial based on their applications.Ad hoc Reporting > Letter DesignerX
9.Create approval/denial statuses.Census > Online Registration > OLR StatusX
10.Census > Online Registration > OLR Set Up > OLR Set UpX
11.Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsX
12.Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
13.Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
14.Modify fields that appear on pleats using the OLR Builder.Census > Online Registration > OLR Set Up > OLR BuilderX (limited functionality)
15.Create desired pleats.Census > Online Registration > OLR Set Up > Pleat Setup
16.Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
17.Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterX
18.Create application queues.Census > Online Registration > OLR Queue Setup
19.Modify application queues.Census > Online Registration > OLR Queue ApplicationsX

20.

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.

21.Enter Household Information.Portal > Online Registration > HouseholdX
22.Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianX
23.Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactX
24.Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)X
25.Enter Student Information.Portal > Online Registration > StudentX
26.Review and complete student registration.Portal > Online Registration > CompletedX
Process and Analyze Applications
27.View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardX
28.

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationX
29.Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

X
30.

Merge list options from the List Bank Replacer and List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Bank Replacer, OLR List Value UpdaterX
31.When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
32.Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerX

Pleat List Field Detail Descriptions

Fields are created with default values for the wording.  You will need to edit the wording in the multi-language editor after creating a field.

FieldDescription

Name

Required

Indicates the internal name of the field. No special characters (#, $, etc.), and no spaces can be entered, and it must be an original field (meaning there cannot be other OLR fields named the same).  

Internal Display Name

Required

Indicates the name that displays in the tree to the left of the editor. It is used for reference only.

The parent sees this in the application. Keep in mind this field is only 27 characters long. This can be modified in the Multi-Language Editor.

Field Type

Required


Indicates the type of field that is being added, as follows:

  • Text Box
  • Text Area
  • Check Box
  • Yes No radio buttons
  • Horizontal Radio buttons
  • Date Box
  • Dropdown List
  • Dropdown to Radio Set
  • Text
  • Header
  • Phone Number
  • Phone Number with Extension
  • Link
  • Spacer

The chosen option changes the other fields that may be available for entry. The image below provides an example of most of the available options.

Style

Indicates how the fields display in the pleat.

  • Align input, text left
  • Align input, text right
  • Free field, text left
Validation

Indicates the field is required (displays in red with an asterisk, information cannot be saved until entry is made), email/required email requires the format to be in an email address (includes "@"), number/required number requires the format to be numeric.

Disabled (turned off) When marked, indicates the field does not display and users cannot modify content related to that field. Marking a field as disabled keeps all data associated with that field (unlike deleting a field).

Index/Editor

Required

Selection indicates where the field displays. This allows the district to place the new question in the index/editor of their choosing, such as Primary Household, Parent/Guardian, etc. 

Pleat

Required

Allows the district to place the new question in the pleat of their choosing, such as a core pleat or a custom pleat that the district creates.

Shown ForIndicates who can see the field - Everyone (new and existing students), New (students who are enrolling for the first time in the district), or Existing (students who have a previous enrollment in the district).

Sequence

Required

The entered number indicates the order in which the item being added displays (field, text, radio button, etc.). 
Parent Field

Allows the ability to make the question on a pleat conditional based on a previous question/answer on the OLR application.

  • If a question/pleat is created and the Grade level was selected as the Parent, that question/pleat would only display if the response was noted in the code list. If the code for Grade was 10,11,12 and the parent selected grade 10 or 11 or 12, that question/pleat would appear.
  • If the parent field is a checkbox and the code was set to true, that field pleat/question displays when the checkbox is marked.
  • If the parent field is a radio yes/no field and the code was y (for yes), then the pleat or question would show.

Not having a parent field selected would make this pleat/question show based upon if it was for new, existing, or both.

Codes/values of parent to show This field is used in conjunction with the Parent Field. When a field is set in the Parent Field, the selected Codes/Values need to be chosen by the user in order for the question/pleat to display. See the examples noted in the Parent Field description for more information.

Post Object

Selection indicates where data is written when an application is posted. Enrollment fields or fields that depend on enrollments are not included.

For example, a parent submits and application and a staff approves it. Upon that approval, the selected field's data is added to the selected object (custom tab/custom attribute of the districts choosing) and is viewable within Campus in that area.

Core options are as follows:

  • OLR Post Custom Tab
  • myCustomTab
  • Identity
  • Contact
  • Military Connections

Post Element

Selection indicates where data is written when an application is posted. Enrollment fields or fields that depend on enrollments are not included.

For example, a parent submits an application and a staff approves it. Upon that approval, the selected field's data is added to the selected object custom tab/custom attribute of the districts choosing and is viewable within Campus in that area.

Pull Field Into Application

When marked, information is pushed from OLR to Campus AND information is pulled from Campus to OLR.

Lock Field for Existing People

When marked, existing parents cannot make modifications to the field. The field pulls from Campus and displays as uneditable.

Add a New Field

  1. Click the New button. A Field Detail editor displays to the right.
  2. Enter the required fields, as defined above.
  3. Enter the non-required fields as needed.
  4. Click the Save button when finished.
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