Language Groups (Prime)

PATH: System Administration > Data Utilities > Multi-Language Editor > Language Groups

This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.

The Language Groups tool lists the different languages in which the Online Registration screens display on the Campus Portal. There is no limit to the amount of languages that can be translated. Districts are responsible for providing the translations of the text, which are entered in the other tabs in the Multi-Language Editor toolset.

Language Groups

Online Registration Workflow

 Adding languages is Step 5.


StepCampus LocationOLR Standard
Calendar and Enrollment Management
1.Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
X
2.Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardX
3.Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsX
Online Registration Setup
4.

Create school years for Online Registration.

Census > Online Registration > OLR School YearsX
5.

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsX
6.Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankX
7.Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankX
8.Create letters to send to parents announcing acceptance or denial based on their applications.Ad hoc Reporting > Letter DesignerX
9.Create approval/denial statuses.Census > Online Registration > OLR StatusX
10.Census > Online Registration > OLR Set Up > OLR Set UpX
11.Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsX
12.Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
13.Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
14.Modify fields that appear on pleats using the OLR Builder.Census > Online Registration > OLR Set Up > OLR BuilderX (limited functionality)
15.Create desired pleats.Census > Online Registration > OLR Set Up > Pleat Setup
16.Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
17.Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterX
18.Create application queues.Census > Online Registration > OLR Queue Setup
19.Modify application queues.Census > Online Registration > OLR Queue ApplicationsX

20.

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.

21.Enter Household Information.Portal > Online Registration > HouseholdX
22.Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianX
23.Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactX
24.Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)X
25.Enter Student Information.Portal > Online Registration > StudentX
26.Review and complete student registration.Portal > Online Registration > CompletedX
Process and Analyze Applications
27.View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardX
28.

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationX
29.Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

X
30.

Merge list options from the List Bank Replacer and List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Bank Replacer, OLR List Value UpdaterX
31.When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
32.Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerX

Language Group Editor

The following fields are available.

FieldDescription
Name

Displays the name of the language. This should be the complete name (English, not Engl).

CodeDisplays the entered code associated with the language. This could be an abbreviation (like Eng) or it could be ISO codes for languages that are used in other parts of Campus (for SIF schools and for a universal set of languages, ISO codes are used in Census Demographics for Home Primary Language).
Local NameIndicates how speakers of that language refer to the language. For example, the language Name for Spanish is Spanish, but native speakers of Spanish (the Local Name) refer to it as Espanol.
OLR ActiveThis checkbox is marked when the language is ready to display on the Portal. This means all translations of the terms visible in Online Registration have been populated. If a language is not ready to be displayed for OLR tools, this should remain unmarked until ready.
Primary Language CodeThe code assigned to the primary language. This is often provided by the state's department of education but is mandated by the federal agency.
Preferred Language CodeThe code associated with the language.
OLR InstructionsEntered text provides instruction to the users when viewing Online Registration tools on the Portal. The text displays in their chosen language.

Add Language Groups

  1. Select the New Language Group icon. A Language Group Detail editor displays to the right.
  2. Enter the Name and Local Name of the language.
  3. Enter the Code for the language.
  4. Mark the OLR Active icon to indicate this language is considered active, indicating translations are available for that selection
  5. Enter the Primary Language Code and the Preferred Language Code.
  6. Enter OLR Instructions.
  7. Click the Save Language Group icon when finished.

Repeat this process as needed, adding as many languages as is necessary for your district.

Manage Language Groups

Language groups can be deleted by selecting a language and clicking the Delete Language Group icon.

Deleting languages should only be done if it was added in error. Instead, mark the language as inactive (OLR Active checkbox is not marked). This removes the language from the Online Registration toolset, but keeps any existing translations for future use.

Languages can be added and modified as needed at any time.


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