Language Groups (Prime)
PATH: System Administration > Data Utilities > Multi-Language Editor > Language Groups
This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.
The Language Groups tool lists the different languages in which the Online Registration screens display on the Campus Portal. There is no limit to the amount of languages that can be translated. Districts are responsible for providing the translations of the text, which are entered in the other tabs in the Multi-Language Editor toolset.
Online Registration Workflow
|Step||Campus Location||OLR Standard|
|Calendar and Enrollment Management|
|1.||calendars for the next school year||X|
|2.||Roll enrollments forward for the next school year.||System Administration > Student > Enrollment Roll Forward||X|
|3.||Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.||System Administration > Calendar > Calendar > Grade Levels||X|
|Online Registration Setup|
Create school years for Online Registration.
|System Administration > Data Utilities > Multi-Language Editor > Language Groups||X|
|6.||Enter language translations that display on Online Registration panels.||X|
|7.||Enter language translations that display on Online Registration panels in the dropdown lists.||X|
|8.||letters to send to parents announcing acceptance or denial based on their applications.||X|
|9.||Create approval/denial statuses.||X|
|10.||Census > Online Registration > OLR Set Up > OLR Set Up||X|
|11.||Select.||Census > Online Registration > OLR Set Up > OLR System Settings||X|
|12.||Enter registration dates for each school.||Census > Online Registration > OLR Set Up > Registration Window by School|
|13.||Set Document Upload Options.||Census > Online Registration > OLR Set Up > Document Upload|
|14.||Modify fields that appear on pleats using the OLR Builder.||Census > Online Registration > OLR Set Up > OLR Builder||X (limited functionality)|
|15.||Create desired pleats.||Census > Online Registration > OLR Set Up > Pleat Setup|
|16.||Create Notifications.||Census > Online Registration > OLR Setup > OLR Notification Editor|
|17.||Reference the OLR Information Center to view links to OLR tools.||Census > Online Registration > OLR Setup > OLR Information Center||X|
|Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.||Census > Online Registration > OLR Setup > OLR Configuration List Editor||X|
Student Application Entry
These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.
|21.||Enter Household Information.||Portal > Online Registration > Household||X|
|22.||Enter Parent/Guardian Information.||Portal > Online Registration > Parent/Guardian||X|
|23.||Enter Emergency Contact Information.||Portal > Online Registration > Emergency Contact||X|
|24.||Enter Other Household Children.||Portal > Online Registration > Other Household (non-enrolled children)||X|
|25.||Enter Student Information.||Portal > Online Registration > Student||X|
|26.||Review and complete student registration.||Portal > Online Registration > Completed||X|
|Process and Analyze Applications|
|27.||View applications that have been submitted by year or school and by status.||Census > Online Registration > OLR Dashboard||X|
Search for applications by status and begin review and approval of them.
|Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent Information||X|
|29.||Run the Audit Reports and Summary Reports.|
Census > Online Registration > Audit Reports
Census > Reports > Online Registration Summary
|30.||Census > Online Registration > OLR List Bank Replacer, OLR List Value Updater||X|
|31.||When necessary, mass re-post registration data.||Census > Online Registration > Mass Re-Post Applications Data|
|32.||Review the Data Change Tracker tools to track OLR information being added to Campus.||System Administration > Data Change Tracker||X|
Language Group Editor
The following fields are available.
Displays the name of the language. This should be the complete name (English, not Engl).
|Code||Displays the entered code associated with the language. This could be an abbreviation (like Eng) or it could be ISO codes for languages that are used in other parts of Campus (for SIF schools and for a universal set of languages, ISO codes are used in Census Demographics for Home Primary Language).|
|Local Name||Indicates how speakers of that language refer to the language. For example, the language Name for Spanish is Spanish, but native speakers of Spanish (the Local Name) refer to it as Espanol.|
|OLR Active||This checkbox is marked when the language is ready to display on the Portal. This means all translations of the terms visible in Online Registration have been populated. If a language is not ready to be displayed for OLR tools, this should remain unmarked until ready.|
|Primary Language Code||The code assigned to the primary language. This is often provided by the state's department of education but is mandated by the federal agency.|
|Preferred Language Code||The code associated with the language.|
|OLR Instructions||Entered text provides instruction to the users when viewing Online Registration tools on the Portal. The text displays in their chosen language.|
Add Language Groups
- Select the New Language Group icon. A Language Group Detail editor displays to the right.
- Enter the Name and Local Name of the language.
- Enter the Code for the language.
- Mark the OLR Active icon to indicate this language is considered active, indicating translations are available for that selection
- Enter the Primary Language Code and the Preferred Language Code.
- Enter OLR Instructions.
- Click the Save Language Group icon when finished.
Repeat this process as needed, adding as many languages as is necessary for your district.
Manage Language Groups
Language groups can be deleted by selecting a language and clicking the Delete Language Group icon.
Deleting languages should only be done if it was added in error. Instead, mark the language as inactive (OLR Active checkbox is not marked). This removes the language from the Online Registration toolset, but keeps any existing translations for future use.
Languages can be added and modified as needed at any time.