Household Information (OLR) (Prime)
PATH: Portal > Online Registration > Household
This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.
Household data includes the home phone number, home address and mailing address (if different than the home address).
For those who are enrolling returning students, existing information for home phone and address will display. Instructions are provided for changing the information.
Online Registration Workflow
|Step||Campus Location||OLR Standard|
|Calendar and Enrollment Management|
|1.||calendars for the next school year||X|
|2.||Roll enrollments forward for the next school year.||System Administration > Student > Enrollment Roll Forward||X|
|3.||Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.||System Administration > Calendar > Calendar > Grade Levels||X|
|Online Registration Setup|
Create school years for Online Registration.
|System Administration > Data Utilities > Multi-Language Editor > Language Groups||X|
|6.||Enter language translations that display on Online Registration panels.||X|
|7.||Enter language translations that display on Online Registration panels in the dropdown lists.||X|
|8.||letters to send to parents announcing acceptance or denial based on their applications.||X|
|9.||Create approval/denial statuses.||X|
|10.||Census > Online Registration > OLR Set Up > OLR Set Up||X|
|11.||Select.||Census > Online Registration > OLR Set Up > OLR System Settings||X|
|12.||Enter registration dates for each school.||Census > Online Registration > OLR Set Up > Registration Window by School|
|13.||Set Document Upload Options.||Census > Online Registration > OLR Set Up > Document Upload|
|14.||Modify fields that appear on pleats using the OLR Builder.||Census > Online Registration > OLR Set Up > OLR Builder||X (limited functionality)|
|15.||Create desired pleats.||Census > Online Registration > OLR Set Up > Pleat Setup|
|16.||Create Notifications.||Census > Online Registration > OLR Setup > OLR Notification Editor|
|17.||Reference the OLR Information Center to view links to OLR tools.||Census > Online Registration > OLR Setup > OLR Information Center|
|Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.||Census > Online Registration > OLR Setup > OLR Configuration List Editor||X|
Student Application Entry
These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.
|21.||Enter Household Information.||Portal > Online Registration > Household||X|
|22.||Enter Parent/Guardian Information.||Portal > Online Registration > Parent/Guardian||X|
|23.||Enter Emergency Contact Information.||Portal > Online Registration > Emergency Contact||X|
|24.||Enter Other Household Children.||Portal > Online Registration > Other Household (non-enrolled children)||X|
|25.||Enter Student Information.||Portal > Online Registration > Student||X|
|26.||Review and complete student registration.||Portal > Online Registration > Completed||X|
|Process and Analyze Applications|
|27.||View applications that have been submitted by year or school and by status.||Census > Online Registration > OLR Dashboard||X|
Search for applications by status and begin review and approval of them.
|Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent Information||X|
|29.||Run the Audit Reports and Summary Reports.|
Census > Online Registration > Audit Reports
Census > Reports > Online Registration Summary
|30.||Census > Online Registration > OLR List Bank Replacer, OLR List Value Updater|
|31.||When necessary, mass re-post registration data.||Census > Online Registration > Mass Re-Post Applications Data|
|32.||Review the Data Change Tracker tools to track OLR information being added to Campus.||System Administration > Data Change Tracker||X|
- Enter the 10-digit Home Phone Number. If there is no home phone number, enter the parent/guardian's contact phone number who is most likely to respond to calls from the school.
- Mark the Contact Preferences as desired. Definitions for each option are available.
- Click the Next button when finished.
If the phone number needs to be changed, enter the new one in the appropriate fields and review the marked Contact Preferences.
Home Phone Entry
The Home Address is considered the location of the household. In some instances, the home address is not the mailing address but only the physical location of where the family abides.
- Enter the requested Address fields. The entry is dynamic and the information entered will display at the same time it is being typed. Definitions for these fields are available in the Address Fields table.
- Click the Next button to enter Mailing Address information.
If the current address is incorrect, mark the The home address listed is no longer current checkbox. This displays a field to enter the date when the new address became current and displays address fields to enter the new address information.
Home Address Entry
Post Office Box
Indicates the address is not a physical location but a mailing location. This is available for selection on the Mailing Address panel only.
House Number of the address, or Box number if the address is a P.O. Box address.
Direction of the street in the address.
Name of the street.
Label of the entered street - Avenue, Street, Blvd., etc.
Direction indicating the placement of the street within the city limits.
Apartment number if this address is for an apartment building location.
Postal city for the address.
Two-digit state code for the address.
Postal zip code (plus 4 if available).
County in which the address is located.
- If the Home Address is a physical location only or not the permanent address of the household, enter the Mailing Address. See the Address Fields table for definitions of the address elements.
- If it is the same as the Home Address, mark the The household has no separate Mailing Address checkbox. This removes the address fields from the panel.
- Click the Save/Continue button when finished.
Mailing Address Entry
At this time, household data entry and review is complete.