Household Information (OLR) (Prime)

PATH: Portal > Online Registration > Household

This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.

Household data includes the home phone number, home address and mailing address (if different than the home address).

For those who are enrolling returning students, existing information for home phone and address will display. Instructions are provided for changing the information.

Online Registration Workflow

 Entering household information is Step 21.


StepCampus LocationOLR Standard
Calendar and Enrollment Management
1.Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
X
2.Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardX
3.Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsX
Online Registration Setup
4.

Create school years for Online Registration.

Census > Online Registration > OLR School YearsX
5.

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsX
6.Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankX
7.Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankX
8.Create letters to send to parents announcing acceptance or denial based on their applications.Ad hoc Reporting > Letter DesignerX
9.Create approval/denial statuses.Census > Online Registration > OLR StatusX
10.Census > Online Registration > OLR Set Up > OLR Set UpX
11.Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsX
12.Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
13.Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
14.Modify fields that appear on pleats using the OLR Builder.Census > Online Registration > OLR Set Up > OLR BuilderX (limited functionality)
15.Create desired pleats.Census > Online Registration > OLR Set Up > Pleat Setup
16.Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
17.Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information Center
18.Create application queues.Census > Online Registration > OLR Queue Setup
19.Modify application queues.Census > Online Registration > OLR Queue ApplicationsX

20.

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.

21.Enter Household Information.Portal > Online Registration > HouseholdX
22.Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianX
23.Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactX
24.Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)X
25.Enter Student Information.Portal > Online Registration > StudentX
26.Review and complete student registration.Portal > Online Registration > CompletedX
Process and Analyze Applications
27.View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardX
28.

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationX
29.Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

X
30.

Merge list options from the List Bank Replacer and List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Bank Replacer, OLR List Value Updater
31.When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
32.Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerX

Home Phone

  1. Enter the 10-digit Home Phone Number. If there is no home phone number, enter the parent/guardian's contact phone number who is most likely to respond to calls from the school. 
  2. Mark the Contact Preferences as desired. Definitions for each option are available.
  3. Click the Next button when finished.

If the phone number needs to be changed, enter the new one in the appropriate fields and review the marked Contact Preferences.

Home Phone Entry

Home Address

The Home Address is considered the location of the household. In some instances, the home address is not the mailing address but only the physical location of where the family abides.

  1. Enter the requested Address fields. The entry is dynamic and the information entered will display at the same time it is being typed. Definitions for these fields are available in the Address Fields table.
  2. Click the Next button to enter Mailing Address information.

If the current address is incorrect, mark the The home address listed is no longer current checkbox. This displays a field to enter the date when the new address became current and displays address fields to enter the new address information.

Home Address Entry

Address Fields

Field

Definition

Post Office Box

Indicates the address is not a physical location but a mailing location. This is available for selection on the Mailing Address panel only.

Number

House Number of the address, or Box number if the address is a P.O. Box address.

In the address 7750 South Barstow Street NE, My Town MN 55555, 7750 is the number. Only enter the number of the address.

Prefix

Direction of the street in the address.

In the address 7750 South Barstow Street NE, MyTown MN 55555, South is the prefix.

Street

Name of the street.

In the address 7750 South Barstow Street NE, My Town MN 55555, Barstow is the street name. Enter only the name of the street. 

Tag

Label of the entered street - Avenue, Street, Blvd., etc.

In the address 7750 South Barstow Street NE, My Town MN 55555, Street is the tag. Enter only the tag in this field.

Direction

Direction indicating the placement of the street within the city limits.

In the address 7750 South Barstow Street NE, MyTown MN 55555, NE is the direction. Enter only the direction in this field.

Apt

Apartment number if this address is for an apartment building location.

In the address 7750 South Barstow Street NE, Apt. 101 My Town MN 55555, 101 is the Apartment number.

City

Postal city for the address.

State

Two-digit state code for the address.

Zip Code

Postal zip code (plus 4 if available).

County

County in which the address is located.

Mailing Address

  1. If the Home Address is a physical location only or not the permanent address of the household, enter the Mailing Address. See the Address Fields table for definitions of the address elements.
  2. If it is the same as the Home Address, mark the The household has no separate Mailing Address checkbox. This removes the address fields from the panel.
  3. Click the Save/Continue button when finished.

Mailing Address Entry

At this time, household data entry and review is complete.

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