GL District Administration

PATH: Finance > General Ledger > Administration > GL District Administration

The General Ledger District Administration tab stores global parameters for General Ledger processing and reporting.

 

General Ledger District Administration Editor with example parameters defined

This article includes the following topics:


Field Descriptions

PATH: Finance > General Ledger > Administration > GL District Administration

Field

Description

District Name

State-recognized district name. This field is read-only and is retrieved from Campus.

State District Number

State-assigned district number. This is a required field that is pre-populated by Infinite Campus. This field cannot be edited by users.

District Type

District type as defined by the state for the purpose of state reporting.This field is read-only and is retrieved from Campus.

Region Number

The region number of the district as defined by the state for the purpose of state reporting.This field is read-only and is retrieved from Campus.

Calendar

The default calendar that is used for all Funds.

Account Code Separator

The General Ledger account number separator which is used in inquiries and reports when the full General Ledger account number displays.

The Account Code Separator cannot be changed once accounts are created in Campus.

Local Validation Code Group

The Local Validation Code Group which ensures the relationship between dimension values is valid when creating General Ledger account numbers.

State Validation Code Group

The State Validation Code Group ensures that codes created in Campus are valid state codes.

State Reported Fiscal Year Format

The state reported fiscal year format issued to provide year information required by the state. The fiscal year for every transaction and balance will be converted to this format for state reporting. This option allows you to omit the year value in a dimension and eliminates the need to create a new account each year.


Setting up Parameters

PATH: Finance > General Ledger > Administration > GL District Administration

Before defining parameters, the following components must be set up:

  1. Use the Field Descriptions in this article to select options for the fields on this tab.

    The Calendar and State Reported Fiscal Year Format are required fields.

  2. Click the Save button.

Accounts that Violate Validation Code Groups

PATH: Finance > General Ledger > Administration > GL District Administration

If there are existing accounts that violate the Validation Code Group rules, the Invalid Accounts table will display the accounts and allow you to view additional information. Only accounts that are valid during the selected Fiscal Year are validated. To be valid in the selected Fiscal Year, the account must not have a start date or have a start date before or during the year and no end date or an end date during or after the year.

 

Example of Invalid Accounts and Account Details for an invalid account

Printing the Account Validation Report

  1. Select the Fiscal Year and click the List existing accounts that violate validation code groups button.
    Result
    The invalid accounts display.
  2. Click the Print/View button.
    Result
    The Confirm window displays.
  3. Complete the following steps on the Confirm window.
    1. Mark the checkbox next to the field(s) you want to use for sorting account numbers on the report.
    2. Select whether each field should sort in Ascending or Descending order.

      Field

      Ascending Order

      Descending Order

      Account Number

      Sorts numerically starting with the lowest number.

      Sorts numerically starting with the highest number.

      State Account Number

      Sorts numerically starting with the lowest number.

      Sorts numerically starting with the highest number.

      Start Date

      Sorts numerically starting with the date furthest from today's date.

      Sorts numerically starting with the date closest to today's date.

      End Date

      Sorts numerically starting with the date furthest from today's date.

      Sorts numerically starting with the date closest to today's date.

      Local

      Sorts using the pass/fail status and starts with accounts that fail local validation first.

      Sorts using the pass/fail status and starts with accounts that pass local validation first.

      StateSorts using the pass/fail status and starts with accounts that fail state validation first.Sorts using the pass/fail status and starts with accounts that pass state validation first.
    3. Type the order in which the report should arrange the account numbers in the Sort Order field.
    4. Enter the maximum number of accounts you want to include. This number must be between 1 and 5000.
    5. Click OK.
      Result
      The report displays.

      Click to Enlarge
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