Fiscal Calendar Setup

PATH: Finance > General Ledger > Administration > Fiscal Calendar

The Fiscal Calendar is used during transaction processing and for reporting annual or period financial statements. The Fiscal Calendar tab allows you to specify the number of accounting periods in the fiscal year and the valid date ranges for each period.

The default Fiscal Calendar is selected on the General Ledger District Administration Editor and populates the Fund Definition when a new Fund Definition is set up.

Transaction Processing

The Transaction Date identifies the date on which the transaction originated. The Posting Date determines the period to which the transaction belongs. Campus stores the fiscal calendar and period information on the transaction.

A calendar period cannot be changed if activity has occurred for that period.

Adjustment Periods

Campus allows up to two adjustment periods. An adjustment period may only be used to add manual General Ledger journal entries which are adjustments to the current year. An adjustment period's start and end dates must be within the current fiscal year. No Campus application process or third-party application process transactions may use adjustment periods.

This article includes the following topics:

See Also
See the following article for more information about controlling subsystem periods: Controlling Subsystem Periods.


Fiscal Calendar Field Descriptions

PATH: Finance > General Ledger > Administration > Fiscal Calendar

Fiscal Calendar

Field

Description

Calendar

A unique name for the fiscal calendar.

Fiscal Year

The fiscal year in which the calendar occurs.

The Fiscal Year cannot be edited once a calendar is saved.

#

The period number assigned to the date range. Using a 4 week calendar results in 13 periods. Two periods may be used for adjustments.

Start Date

The first day of the accounting period. Date ranges of normal periods cannot overlap. Date ranges of Adjustment periods can overlap with Normal periods.

End Date

The last day of the accounting period. Date ranges cannot overlap. Date ranges of Adjustment periods can overlap with Normal periods.

Type

Campus provides the following period types: N (Normal) and A (Adjustment).

Add Period

Clicking this button adds a normal accounting period.

Add Adjustment Period

Clicking this button adds an adjustment period. Campus allows up to two adjustment periods.


Adding a Calendar

PATH: Finance > General Ledger > Administration > Fiscal Calendar

You may only add one fiscal calendar.

  1. Click the New Calendar button.
    Result
    The Calendar Detail Editor displays.
  2. Enter the Name and Description of the calendar.
  3. Enter the Current Fiscal Start Year and the Current Fiscal End Year.
  4. Click the Save button.
    Result
    Campus creates Current, Next, and five Future calendars.
  5. Expand the calendar and select the Period Definition.

    Result
    The Period Editor displays. Campus automatically provides accounting periods; however, you may edit them here.

  6. Click the Add Period button to add a normal accounting period or click the Add Adjustment Period button to add an adjustment period. (Optional)

    Campus allows up to two adjustment periods. An adjustment period's start and end dates must be within the current fiscal year.

    Campus does not allow gaps between the end date of one standard period and the start date of the next standard period.

  7. Click the Save button.
    Result
    When the Current Year periods are entered and saved the system creates the Next Year periods based on those period's start and end dates. Future Calendar periods can be manually added.

Deleting a Calendar

PATH: Finance > General Ledger > Administration > Fiscal Calendar

A calendar cannot be deleted if it is assigned on the GL District Administration Editor or on a Fund Definition.

  1. Select the calendar to delete.
  2. Click the Delete All button.
    Result
    A confirmation window appears.
  3. Click Yes.
    Result
    Campus deletes the calendar.

Adding a New Fiscal Year to a Calendar

  1. Click the New Year button.
    Result
    The Fiscal Year Detail Editor displays.
  2. Select the Calendar to which you want to add the new year.
  3. Enter the Fiscal Start Year and Fiscal End Year.
  4. Click the Save button.
    Result
    The new fiscal year is added to the Calendar you selected.

The Closed checkbox is a read-only field that indicates whether the fiscal year is closed. Fiscal years are closed using the fiscal year end process.

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