Enter Course Requirements

PATH: Program Admin > Programs > Graduation Programs > Course Requirements

The Course Requirements tool determines the actual courses a student can take to meet the course requirements. If a school requires at least one History requirement to be about U.S. History, this could be entered on the Course Requirements tool, with the accompanying course numbers. 

Course requirements force a student to take specific courses.

Changing courses affect the interpretation of academic plan requirements. If course numbers or names are changed, be aware that the graduation program and the academic planning tools may still reference the original courses.

If you are using the Multiple Year Academic Planning functionality, see the Best Practices section.

Graduation Program Course Requirements

Best Practices

Wildcard Symbols

Wildcard symbols can be used when entering course numbers for Course Requirements, test codes and state codes on Test Requirements, and when entering courses and tests on Compound Requirements. The examples below use the Course Requirements as the starting place; adapt these situations for the tool for which you are entering values.

Using wildcard symbols can reduce the amount of time spent setting up the requirements. While Campus allows use of several other wildcard search options (noted on the Searching in Campus article), for Multiple Year Academic Planning, only the following an be used:

The table below lists some examples of what occurs when using these wildcard symbols.

Wildcard OptionCourse RequirementEntered Transcripts/ Course Numbers ValueImageNotes
PercentStudent needs to complete one course from list of courses 0000-0009000%

This is a simple example, but using the percent option can be adapted to a variety of situations.

Instead of using the percent at the end of a value, it could be used in the middle of a value, like 00%0. This returns courses that begin with 00 and end with 0.

UnderscoreStudent needs to complete one course from list of courses 0000-0009, 0000-0090 or any course that ends with 00.000_. 00_0, __00

This example returns any courses that end with any value (000_), have any value as the third digit (00_0), and begins with any two values but ends with two zeros (__00).
BracketsStudent needs to complete one course from list of courses 0000-0004.000[01234]

Using brackets returns a range of possible characters. This option is best when the desired results do not necessarily follow a pattern, Entering 1[123] returns courses that begin with 11, 12, 13, etc.
Exclamation PointStudent needs to complete one course from a list of courses, but not a certain course.

1_ _ _ , !1003

Using the exclamation does NOT return the value it precedes. In this example, the student is required to take a course in the 1000 range, but NOT course 1003.


Course Requirements Editor

FieldDescription

Requirement/Description

Required

Text entered here displays on the student's Grad Progress tab in the Course Requirements section. This does not have to be the course name (it could be the course name), but rather a district's label of what the student needs to take of that Course Requirement.

Transcript/Course Numbers

Required

This column accepts a list of comma separated course numbers that may contain wildcard symbols (% = zero or many characters; _ = exactly 1 character per underscore; [ ] = a range of characters). Course numbers entered here are for course numbers district-wide (from any school) or any transcripted course numbers that fulfills the requirement.

Reference the above information in the Best Practices section on using wildcard symbols. See the Wildcard Searching information for more guidance on using the wildcard symbols.

This field allows unlimited characters.

Transcript information DOES NOT INCLUDE records from standards-based grades.

PreviewThis link displays an HTML report of course numbers entered in the previous field for ONLY the selected calendar.
Grade

This field is a suggestion to when a student should complete the course requirement and draws attention to these courses in the student's Course Plan. When this field is populated:

When searching for courses in the Course Catalog, an indication of a grade level suggestion displays. And, these courses display in bold.

Grade levels are not included when:

  • They have a sequence of zero.
  • The Exclude from cumulative GPA/Rank calculations checkbox is marked.

Minimum Credits

Required

This column lists the minimum number of credits the student must receive upon completion of the course requirement. Totals entered here determine if the student is on track. The entered value MUST be greater than zero.

If the Credit Type this rule applies to field is populated, the student must meet or exceed the entered value in this field. This displays on the Graduation Progress screen in the Portal. Otherwise, there is a warning on the Course Plan. When the student does meet or exceed this value, the Course Plan field displays in green, indicating the student is on track.

Minimum GPA Value

The value entered here is the minimum GPA the student must meet per the courses listed for that course requirement. This is a numeric field that allows up to 7 digits (3 places before decimal point, 4 places after decimal point). The student's course GPA value on the transcript must meet or exceed this value in order to fulfill this requirement.

If the Credit Type this rule applies to field is populated, the student must meet or exceed the entered value in this field. This displays on the Graduation Progress screen in the Portal. Otherwise, there is a warning on the Course Plan. When the student does meet or exceed this value, the Course Plan field displays in green, indicating the student is on track.

Credit Type this rule applies toThis selection is used in the student's Course Plan tab and the Academic Plan Progress Report. The selected credit type determines the credit category where requirement deficiencies exist.
Recommended

When marked, this checkbox turns the course requirement into a suggestion and draws attention to these courses in the student's Course Plan.

Recommended course numbers entered in the Transcript/Course Numbers field display in bold in the Course Planner and on the Portal Academic Planning.

The course requirement is hidden on the Grad Progress tab and on the Academic Plan Progress report and the message on the Academic Status Report of it being required does not display.

Priority

When marked, this requirement is given a priority status when a student is assigned this graduation program and needs this course to meet graduation requirements. This priority column is used in the Schedule Wizard when loading course requests.

Students who have prioritized requests are placed into requested course section in a randomized order by grade level, and loaded first. Students who do not have a prioritized requests are placed into requested course sections in a randomized order, by grade level, and loaded second.

For example.

  • On the Course Requirements for the Advanced Science Curriculum Graduation Program, AP Physics is marked as priority.
  • Colleen Student will be a senior in the next school year and is assigned the Advanced Science Curriculum Graduation Program. She requests AP Physics as part of her coursework for the next year. 
  • Dean Student will be a senior in the next school year and is assigned the General Graduation Requirements Graduation Program. He also requests AP Physics because he did very well in AP Chemistry during his junior year and would like to keep learning. He also requests AP Physics as part of his coursework for the next year.
  • AP Physics has a maximum seat count of 10.
  • In addition to Colleen and Dean, there are 8 other students who have also requested AP Physics.
  • When the Master Scheduler loads course requests for AP Physics, Colleen is placed first into the section roster, along with any other student who is part of the Advanced Science Curriculum Graduation Program. Dean is placed after the priority students into the section roster, as long as there is still room (the maximum seat count has not been met). 

Priority may be set for any course requirement, whether a grade level has been selected for fulfillment or not.

Once planned courses have been created as course requests, those courses are considered a priority and display in bold on the Request Batch Report .

When a program is copied, the priority designation on a course requirement is also copied.

SequenceEntered numeric value determines the order in which requirements display on reports, on the portal, etc. Requirements without a sequence value display first; when entering requirements, assign a sequence value to all requirements or to no requirements.
Add Course Requirement ButtonClicking this button adds an additional row to add more course requirements to the graduation program. There is no limit to the number of course requirements that can be added.

Enter Course Requirements

Ensure the correct Year, School and Calendar is selected in the Campus toolbar.

  1. Select the specific Program from the Program Administration tree and expand the options.
  2. Select Course Requirements. A Course Requirements Detail table appears.
  3. Enter the Requirement Description for the program.
  4. Enter the Transcript/Course Numbers for the program.
  5. Click the Preview link to verify all appropriate courses are added.
  6. Select a Grade level, if needed.
  7. Enter the Minimum Credits for the entered description.
  8. Enter the Minimum GPA Value the student needs to achieve for this requirement.
  9. Select the Credit Type this rule applies to from the dropdown, if desired.
  10. Mark the Recommended checkbox, if desired.
  11. Mark the Priority checkbox, if desired.
  12. Enter the Sequence value.
  13. Click the Add Course Requirement button to add additional course requirements to the Graduation Program.
  14. Click the Save icon when finished.
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