Enter Applications (Prime)

PATH: Portal > Online Registration

This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.

Online Registration is available for new families moving to the district or new students living with a family in the district. Parents/guardians can enter information about members of the household, contact information and student data.

Online Registration Workflow

 Student Application Entry is covered in Step 21 through Step 26.


StepCampus LocationOLR Standard
Calendar and Enrollment Management
1.Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
X
2.Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardX
3.Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsX
Online Registration Setup
4.

Create school years for Online Registration.

Census > Online Registration > OLR School YearsX
5.

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsX
6.Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankX
7.Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankX
8.Create letters to send to parents announcing acceptance or denial based on their applications.Ad hoc Reporting > Letter DesignerX
9.Create approval/denial statuses.Census > Online Registration > OLR StatusX
10.Census > Online Registration > OLR Set Up > OLR Set UpX
11.Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsX
12.Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
13.Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
14.Modify fields that appear on pleats using the OLR Builder.Census > Online Registration > OLR Set Up > OLR BuilderX (limited functionality)
15.Create desired pleats.Census > Online Registration > OLR Set Up > Pleat Setup
16.Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
17.Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterX
18.Create application queues.Census > Online Registration > OLR Queue Setup
19.Modify application queues.Census > Online Registration > OLR Queue ApplicationsX

20.

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.

21.Enter Household Information.Portal > Online Registration > HouseholdX
22.Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianX
23.Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactX
24.Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)X
25.Enter Student Information.Portal > Online Registration > StudentX
26.Review and complete student registration.Portal > Online Registration > CompletedX
Process and Analyze Applications
27.View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardX
28.

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationX
29.Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

X
30.

Merge list options from the List Bank Replacer and List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Bank Replacer, OLR List Value UpdaterX
31.When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
32.Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerX

Things to Know

Access to Online Registration

There are three different options for accessing Online Registration:

  1. If you are a new family to the district, or your children are new students in the district, the New Student Registration process allows you to enter all required information for enrolling your children, including mailing information, emergency contact information and medical history.
  2. If your children have been enrolled in the district in the past, the Returning Student Registration process allows you to review existing information and update that information as needed.
  3. If you do not have access to a computer, your district can provide an option that allows you to enter your information using the Online Registration system using an available Kiosk location, usually set up at the district or school offices.

As of Campus.1733, OLR uses the Google Captcha if enabled. See the Login Security Settings article for more information.

New Student Registration

  1. Click the link in the email sent from the district about Online Registration.
  2. Select your desired language.
  3. Enter the First Name, Last Name, Email Address and Verify Email Address of the person who will be entering the registration data.
  4. Depending on the security settings established by your district, enter the word that appears in the CAPTCHA box in the field provided, or mark the I'm not a robot checkbox.
  5. Click the Begin Registration button. An email will be sent to the entered email address.

Student Registration, New Student

In the email is a link to Online Registration. Click this and begin the registration process.

Returning Student Registration

  1. Log into your Parent Portal account.
  2. Select the Online Registration option from the Index
  3. Review the Registration Information that displays.
  4. Select the Registration Year from the dropdown list and click Begin Registration.

Student Registration, Returning Student Login

Kiosk Student Registration

  1. From the Kiosk location at the district, selection either the Start New Registration or Return to Saved Registration option. 
  2. Select your desired language.
  3. Enter the First Name, Last Name, Email Address and Verify Email Address of the person who will be entering the registration data.
  4. Depending on the security settings established by your district, enter the word that appears in the CAPTCHA box in the field provided, or mark the I'm not a robot checkbox.
  5. Click the Begin Registration button. An email will be sent to the entered email address.

Student Registration, Kiosk Login

Registration Information

Once you have logged in and chosen your language, navigate through the screens to enter student data.

 

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