Document Upload Options (OLR) (Prime)

PATH: Census > Online Registration > OLR Set Up > Document Upload

This functionality is available to districts who have purchased Online Registration as an add-on service. For more information, contact the appropriate Client Executive.

The Document Upload functionality for Online Registration allows for a district to choose where the uploaded documents will be uploaded to within Infinite Campus once the application is approved and posted.

These are the four default document upload options that Infinite Campus has created for districts:

A document such as a utility bill will be uploaded for each student in the application upon posting.

Image of Document Upload Options tool with the household existing change pleat selected

Document Upload Options (OLR)

To use this functionality, a district must have had to agree to the terms of use within the Digital Repository preferences area.

Online Registration Workflow

 Setting document upload options is Step 13.


StepCampus LocationOLR Standard
Calendar and Enrollment Management
1.Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
X
2.Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardX
3.Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsX
Online Registration Setup
4.

Create school years for Online Registration.

Census > Online Registration > OLR School YearsX
5.

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsX
6.Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankX
7.Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankX
8.Create letters to send to parents announcing acceptance or denial based on their applications.Ad hoc Reporting > Letter DesignerX
9.Create approval/denial statuses.Census > Online Registration > OLR StatusX
10.Census > Online Registration > OLR Set Up > OLR Set UpX
11.Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsX
12.Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
13.Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
14.Modify fields that appear on pleats using the OLR Builder.Census > Online Registration > OLR Set Up > OLR BuilderX (limited functionality)
15.Create desired pleats.Census > Online Registration > OLR Set Up > Pleat Setup
16.Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
17.Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterX
18.Create application queues.Census > Online Registration > OLR Queue Setup
19.Modify application queues.Census > Online Registration > OLR Queue ApplicationsX

20.

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.

21.Enter Household Information.Portal > Online Registration > HouseholdX
22.Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianX
23.Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactX
24.Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)X
25.Enter Student Information.Portal > Online Registration > StudentX
26.Review and complete student registration.Portal > Online Registration > CompletedX
Process and Analyze Applications
27.View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardX
28.

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationX
29.Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

X
30.

Merge list options from the List Bank Replacer and List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Bank Replacer, OLR List Value UpdaterX
31.When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
32.Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerX

This functionality is only available for OLR Prime users.

Document Upload Options

ElementDescription
Doc Upload EnabledThis enables this kind of document to be uploaded during Online Registration. 

Active For

Required

Denotes when the document is active. Options include New, Existing, or New and Existing.

When Existing is selected, applications can be submitted through the Campus Portal for the active years.

When New is selected, applications can be submitted via the kiosk and email links.

When New and Existing is selected, applications can be submitted through the Campus Portal for the active years, and applications can be submitted via the kiosk and email links.

Document NameThe name of the document.
Document TypeIndicates the type of document. For OLR documents, choose Person.
Required

When this is marked, every Online Registration application requires the uploaded document.

Best practice for this field is to NOT require a document to be uploaded, as not every parent would have the ability or knowledge to do this.

Post Tab

When the digital repository is enabled, choose to what tab the document posts.

Digital Repository preferences must be set for all of the tabs to show for the district.

Unique Code (No Special Characters)

Required

Identifies the document once it's uploaded. This is usually the same name as the document or its location in the application.

SequenceWhen multiple document uploads are available on one pleat, choose the order in which the document upload buttons appear.

Location in Application

Required

Allows the district to place the document upload button in a certain area of the application.
Parent Field and Codes of parent to show

The Parent Field and Codes of parent to show are conditional options that only display based on a previous question in the application. For this to occur, set the Parent Field to the field that triggers the upload, and enter a value in the Codes of parent to show field to the values that require a document to be uploaded. 

Existing families, who may have changed addresses, can complete the following process to establish proof of residency:

  1. Select household-HomeAddress from the pleat list.
  2. Select household-HomeAddress in the *Location In Application field.
  3. Select Address Not Current Checkbox in the Parent Field field.
  4. Enter, 1, true in the Codes of parent to show field.
  5. Click the Save button.

These steps trigger the appearance of a checkbox in the application (Student(s) Primary Household → Home Address → This home address listed is no longer current). When the checkbox is marked, an upload button appears.

See the Document Upload article for additional information on how to upload documents into Campus.

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