Course (Scheduling)

We're trying something new with how we document fields available in Ad hoc Reporting.

In an effort to provide an updated list of fields available in the Query Designer, a couple of new things have been added to this article:

  • A new Ad hoc section has been added to the article that calls out where those fields can be found.
  • A new column has been added to the Course Information and NCES Data Editor Tables.This new Ad hoc Field Names column lists the name of the fields as it is found in the Query Designer, and any special notes on how that data reports when the query is generated.

We'd love to hear your thoughts on this change. Let us know them by using the Feedback button to the right.

PATH: Scheduling > Courses > Course

The Course tab contains information about courses attached to this calendar or school. New courses are created using the Add Course Wizard, but users can edit course details here.

The Course editor is divided into the following sections:

See the Push to Sections article for more information about pushing course-level grading setup to sections.

Course Editor

Images in this article are for reference only as fields on this tab can be localized for state reporting purposes. Some data elements may not appear in all states. For state-specific course information, see the following pages:

A course can be deleted as long as there are no students scheduled into it and no course sections are attached to it.

Course Information in Ad hoc Query Wizard

Course information and Course Master information is available in the Query Wizard for Course/Section Data Type filters. Fields can be selected from the following folders:

Fields available on the Course tab are noted in the Course Information section below.

Course Information Fields in Ad hoc

Course Information

The following is a list of fields available in the Course Description section. Some of these fields may not appear in all states. Fields that are used in the Multi-Year Academic Planning process have additional information in the Academic Planning Logic column.

If you do not see information about a certain field within this table, it may be specific to your state. Please see the State-Specific Fields table below.

Data Element

Definition

Academic Planning LogicAd hoc Field Name

Number

This number is used for identification, searching, and making requests. It will appear on student schedules and transcripts.

Spaces are not allowed at the beginning or end of this field. Numbers or letters can be entered.

N/A

courseInfo.courseNumber

Name

A more descriptive identifier, the course name is visible in many places in Campus and can be up to 30 characters in length.

Spaces are not allowed at the beginning or end of this field.

N/A

courseInfo.courseName

Standards-based

This checkbox indicates if this course will be graded using a traditional grading scale or aligned with a standards area.

N/AThis field is not available in Ad hoc.

Active

This checkbox indicates whether the course is active and therefore available for requests and scheduling.


An Active Course is defined as a course that is not yet dropped, which has one of three impacts, depending on the context of the course:

  1. If the course met in a previous term, "active" means the roster placement for the student either has a blank (null) end date or the end date is the last date of the term.
  2. If the course meets in the current term, "active" means the roster placement for the student either has a blank (null) end date or the end date is greater than or equal to the current date.
  3. If the course meets in a future term, "active" has no real meaning, as all future courses are considered active regardless of the start or end date.

Courses that are not marked as active are filtered out of the Course Planner when in Counselor mode. In the Portal, students cannot search for inactive courses at all.

Transcript grades earned for inactive courses (taken when they were active) are still counted towards student credit and towards Academic Planning requirements and Planning Rules.

Inactive Courses

When a course is inactive in a previous calendar and is a prerequisite for a current active course, the inactive course must remain as a prerequisite course set in the  Transcript/Course Number(s) field on the Prerequisite Planning Rule for the current active course.  Otherwise, the student's Course Plan will not be accurate.

courseInfo.active


Reports a value of zero (0) when the checkbox is not marked, indicating the course is inactive. Reports a value of 1 when the checkbox is marked, indicating the course is active.

Set the Operator field to TRUE to return only active courses.

State Report Exclude

When marked, course information is not included in any state reports.

See the Responsive Scheduling and Course Management section for this field's impact on responsive courses.

N/A

courseInfo.stateReportExclude


Reports a value of zero (0) when the checkbox is not marked or a value of 1 when the checkbox is marked.

External LMS Exclude

If a district is sharing Campus data with an external learning management system, this checkbox can be used to exclude specific records from being shared.

This designation also applies to all Sections associated with this Course. If the Exclude checkbox is marked for the School or Calendar associated with this Course, that designation also applies to this Course.

N/A

courseInfo.externalLMS


Reports a value of zero (0) when the checkbox is not marked or a value of 1 when the checkbox is marked.

Course-Only Curriculum

Marking this checkbox prevents teachers from aligning assignments aligned to sections in this course to sections in any other courses.

Normally, teachers can align an assignment to any section they teach, including those in multiple sections. This option restricts that ability; if an assignment is aligned to a section in this course, only other sections of the same course can be selected in the Section Selector of the assignment.

N/A

courseInfo.courseOnlyCurriculum


Reports a value of zero (0) when the checkbox is not marked or a value of 1 when the checkbox is marked.

Subject Type

A field that indicates whether the content of the course is considered Core (Secondary), Elementary, Special Education, or none of these (N/A).

N/AcourseInfo.subjectType
Core Academic ClassWhen Subject Type is Core Academic Subject Area (CORE), this field appears with a dropdown list of Secondary Core content areas.N/AcourseInfo.coreSubject

State Code

A code given a course to be used in state reporting, up to 15 characters long.

See the Responsive Scheduling and Course Management section for this field's impact on responsive courses.

N/A

courseInfo.statecode

Department

This list contains the departments created in System Administration Resources that can be used to organize courses. Assigning a department to courses helps in the organization of the schedule. When using the scheduling wizard or when searching by department, all courses in that department will be grouped together.

N/A

ciourseInfo.departmentName

Schedule Load Priority

Indicates priority that should be given to a course during scheduling.

This is used in the Schedule Wizard when loading course requests. A value of 1 indicates the courses are first, which might be helpful for courses that aren't offered every year.

See the Loading Tools document for more information on how this works in the Schedule Wizard and Walk-In Scheduler.

N/A

courseInfo.priority


Max Students

Displays the maximum number of students that can be scheduled into the sections of the course. This field is also on the Section editor; it only needs to be populated in one location (either on the Course editor or the Section editor).

When using the Schedule Wizard to build course sections, this field MUST be populated with a value that is greater than zero.

N/A

courseInfo.maxStudents

Terms

Indicates the number of terms one instance of the course will cover, such as a semester long course that lasts for two terms in a four quarter schedule.

This field, along with the Schedules and Periods fields, needs to be populated in order to accurately reflect a student's requested units.

For Academic Planning this field is used to calculate the credit a student will receive for this course. This field should not be blank or have a value of zero.

When viewing the Course Plan and the Grad Progress tab, a planned course that will be scored multiple times will only display once with the total amount of credit the student will receive for that course Value is multiplied by the value entered in this field.

courseInfo.terms

Schedules

This field indicates the total number of period schedules in which the course will meet.

This field, along with the Terms and Periods fields, needs to be populated in order to accurately reflect a student's requested units.

N/A

courseInfo.schedules

Periods

Indicates the number of periods in one day a course is taught.

This value is most often one. For schools using block scheduling, this number would be two - the student attends the same course for two hours.

This field, along with the Terms and Schedules fields, needs to be populated in order to accurately reflect a student's requested units.

N/A

courseInfo.period

Sections to BuildThis field indicates to the schedule wizard how many sections of this course will exist.N/A

courseInfo.sectionToBuild

Preferred Room Type

Lists the type of room in which this course can be scheduled. Room types are created in the Attribute/Dictionary.

See the Rooms article for more information.

N/AcourseInfo.roomType
Section Template Group

Indicates to which Section Template Group the course is assigned. This is used in section placement for schools that have a complex schedules (rotating days with different periods on each day, waterfall schedules, biometric scheduling, etc.).

If this field is populated, the Terms, Schedules and Periods fields cannot be modified.

N/AcourseInfo.sectionTemplateGroup
GPA Weight

This field indicates that the course contributes to the student’s cumulative GPA calculation. It indicates the impact of the course score in GPA calculations relative to other courses.

For example, a school’s score group is on a standard 4.0 scale. A course has a weight of 2. For a student that receives an A (4.0), the GPA value will then equal an 8, thus inflating his calculation. Most often, this field is set to a 1. If the course does not contribute to the GPA at all, leave the field blank.

If the GPA Weight on a Transcript Course Record is blank/null/zero, the GPA Value for that Course is not be included in any Weighted or Unweighted GPA calculations on the transcript. 

N/A

courseInfo.gpaWeight

Bonus PointsThis checkbox indicates if bonus points will be used in calculating GPA.N/A

courseInfo.bonusPointsAvail


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

TranscriptThis checkbox indicates if the course will appear on student transcripts.N/A

courseInfo.transcript


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

Required

This checkbox indicates if the course is required.

Marking this does not mean the course is necessary for a student to graduate (those courses are indicated on a student's Graduation Plan). There is no logic associated with marking this, but if a school were to use this checkbox to note which courses a student needed in order to meet graduation requirements, this would be used in a report. Then, all courses marked as Required could be found.

N/A

courseInfo.required


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

TypeThe options available in this dropdown can be edited in the Attribute Dictionary and provide additional filtering fields in Ad hoc Reporting.N/A

courseInfo.type

Course Level

The options available in this dropdown can be used to indicate level of work demonstrated by that course. It may use a state-defined set of codes or have a state-specific name (like Honors or AP Course).

This field is used in eTranscripts. If districts are using the PESC format for eTranscripts, this must be included.

N/A

courseInfo.level

Responsive

Indicates the course allows responsive offerings to be created and scheduled.

See the following for more information:

N/A

courseInfo.responsive


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

Activity

The options available in this dropdown can be used to indicate that the course is being used to track an activity such as an athletic team or extra-curricular. It may use a state- or district-defined set of codes.

N/A

courseInfo.activityCode



Homeroom

This checkbox indicates that this course functions as a homeroom.

This field is used in scheduling and attendance reports and functions as a sort option when scheduling courses for the next school year. It also causes the teacher's name to print on the Report Card.

N/A

courseInfo.homeroom


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

Allow Student Requests

Indicates students can request this course through the Portal. When this is not marked, the course displays in the Course Catalog search results with a message that courses can only be added by a counselor, and students are not allowed to request this on the Portal.

Courses marked to Allow Student Requests can be chosen by students when planning courses for the next school year(s) and can be added to their academic plan in the Portal.

When a course is not marked to allow student requests, the Course Catalog search on the Portal displays a message, and only counselors can add the course to a students Academic Plan.

courseInfo.requestable

Allow teacher requests/recommendations

Indicates teachers are able to recommend students for the course. When marked, teachers can suggest courses for the student using the Course Requests tool and can recommend future courses for the student using the Student Course Recommendations tool.

See the Teacher Course Requests and Course Recommendations section for more information.

Student Course Recommendations are used in the Academic Planning process and require the student to have an active Academic Plan. Teacher Course Requests are used in the Scheduling process.

Courses marked with this checkbox can be chosen by teachers in the Teacher Course Requests tool and the Student Course Recommendations tool, if the teacher has appropriate tool rights.

Teachers can only request courses that are marked to allow student requests.

courseInfo.allowTeacherRequests


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

Repeatable

Courses marked as repeatable can be chosen by students multiple times to add to their academic plan.

Courses marked as repeatable can be chosen by students multiple times to add to their academic plan.

courseInfo.repeatable


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

AttendanceIndicates if attendance will be taken during this course.N/A

courseInfo.attendance


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

Positive Attendance

Indicates if attendance recorded for this section is in the form of positive attendance, in which the teacher tracks how long students work in a given course area.

If the Positive Attendance Preference is set to No, this field is used as an indicator. If the preference is set to Yes, additional logic is turned on, allowing schools to enter positive attendance data for these courses.

N/A

courseInfo.unitAttendance


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

Expected HoursWhen the Positive Attendance Preference is set to Yes, this field displays, indicating the total number of hours of attendance a student enrolled in this class is required to have. Hours can be entered as whole numbers or as decimal numbers up to 6 characters (1000.25, etc.). A maximum value of 8760 hours can be entered.N/AcourseInfo.expectedHours
High School Credit

Indicates students taking this course receive high school credit for it.


N/A

courseInfo.highSchoolCredit


Reports a value of zero (0) when the checkbox is not marked, and a value of 1 when the checkbox is marked.

21st CLCC

(Arizona Districts only)

Indicates if the course is  reportable under the 21st Century Community Learning Center program.N/A
Instruction MethodState-specific field noting how the course was delivered to students.N/A

courseInfo.teachingMethod

Online Learning

The options in this dropdown can be used to Indicate the type of online learning used to offer the course.  It may use a state-defined set of codes.

This field is used to populate the same field on the Course Section editor.

N/AcourseInfo.distanceCode
Hide Standards On Portal/Student App

This field hides the standards assigned to a course from being viewed on the Portal and Student App. Standards still display for teachers in Campus Instruction.

Marking this checkbox marks it for all of a course's section upon save.

N/AThis field is not available in Ad hoc.
CommentsArea provided for comments related to this course.N/AThis field is not available in Ad hoc.

Teacher Course Requests and Course Recommendations

When the Allow Teacher Requests/Recommendation checkbox is marked on the Course editor, teachers (when assigned proper tool rights) can request a certain student take a course in the next year's calendar AND can recommend a student take a certain course in the next year's calendar. Two tools are available in Campus Instruction for this process. 

Teachers can only select courses for students who are active in the selected section, as long as the students have an enrollment record in the future calendar.

Course Requests

In the example below, American History I is marked to Allow Teacher Requests/Recommendations on the Course editor (Scheduling > Courses > Course). There is also a Scheduling Rule which states American History I must be taken before American History II (Scheduling > Courses > Course > Course Rules).

Allow Course Request Setup

When the teacher requests a course for a student (Campus Instruction > Course Requests) who has a future enrollment record, the teacher can select American History II from the Course Requests tool. Upon saving, the selected course is added to the student's Requested Courses list on the Walk-In Scheduler.

Teacher Course Requests, Student Requested Courses

Student Course Recommendations

In the example below, American History I is marked to Allow Teacher Requests/Recommendations on the Course editor (Scheduling > Courses > Course). There is also a Planning Rule which states American History I is a prerequisite of American History II (Scheduling > Courses > Course > Course Rules), meaning the student must take American History I before taking American History II. Both courses are also assigned to the Social Studies department, also assigned on the Course editor.

Allow Recommendation Setup

The Student is assigned an Academic Plan, and has an enrollment record in the next school year.

Student Academic Plan

When the teacher recommends a course for a student (Campus Instruction > Student Course Recommendations) who has a future enrollment record, the teacher can select American History II from the Recommendations tool. Upon saving, the selected course is added to the student's Course Plan.

Teacher Student Course Recommendation, Student Course Plan

Required Setup for Course Requests and Student Course Recommendations

Following is a summary of what needs to be done in order to have teachers use the Course Requests and Student Course Recommendations tools.

To Use Course Requests and/or Student Course Recommendations

To Use Course Requests

To Use Student Course Recommendations

Manage Course Information

Perform the following procedures for course management.

Add and Edit Course Information

  1. Enter the Number and Name of the Course. These are required fields and must be entered in order to save the new course.
  2. Enter other applicable course information, as mentioned above and in the following sections (NCES Data, Description information, etc.).
  3. Click the Save icon when finished.

Once course information is saved, Section data can be manually created and data entered. Or, if building sections from scratch using the Schedule Wizard, sections will be created based on the number of students registering for a course.

The Course Wizard can also be used to create courses.

If a field cannot be edited (displays in gray text), it is probably because the course is linked to a Course Master and the field is locked. If this is the case, changes to fields can only be done through the Course Master.

Set Course Parameters for Request Loading

These fields are used in the Schedule Wizard when building courses for the next school year.

  1. Enter the priority that should be assigned to the course in the Schedule Load Priority field.
  2. Enter the maximum number of students who can be placed in a course section the Max Student field.
  3. Click the Save icon when finished. 

Set Fields for Automated Section Creation

These fields are used in the Schedule Wizard when building courses for the next school year.

  1. Enter the number of Terms, Schedules, Periods in which a course section will meet. For example, Integrated Math I A course sections will meet for two terms, two days of the rotation (or both days if an A/B rotation), and for one period each meeting.
  2. Enter the number of Sections to build in the Schedule Wizard.
  3. Click the Save icon when finished. 

NCES Data

The National Center for Education Statistics (NCES) collects and analyzes data related to education. Codes are used in the collecting and processing of data that facilitates the exchange of information to ensure uniform values. In Campus, these codes are assigned to courses on the Course tab, the Course Masters tool and used in the Course Catalog. These fields are also available in the Ad hoc Reporting Filter Designer when generating reports using the Course/Section Data Type.

NCES and SCED options are not editable in the Attribute Dictionary as this is a federal requirement. These codes are marked to copy forward by default with newly created calendars.

NCES Data will sync to State Edition applications. NCES Data also rolls forward with calendars, as NCES selections are tied to a courseID. Any additional items added to the Attribute/Dictionary will have the Copies Forward option checked by default.


NCES Data - Copies Forward

NCES Course Fields

The following is a list of fields available in the NCES (National Center for Education Statistics) Data section. Not all fields are available in all states.

Data Element

Description

Ad hoc Field Names

NCES Code

A combination of the SCED Subject Area and the SCED Course Identifier codes. This field is to display the NCES code and makse it easier to see the NCES code at a glance. The NCES code field will display "none", unless the Subject Area and the SCED Course Identifier have been defined by the user. The opposite should also be true. If the user clears either the SCED Subject Area or the SCED Course Identifier field, the NCES code field should be set to "none".

courseInfo.NCESCode

SCED Subject Area

The Secondary School Course Classification System: School Codes for the Exchange of Data (SCED) presents a taxonomy and course descriptions for secondary education. This system is intended to help schools and education agencies maintain longitudinal information about students' coursework in an efficient, standardized format that facilitates the exchange of records as students transfer from one school to another, or to post-secondary education. For a list of the SCED Subject Area Codes, see the National Center for Education Statistics website.

courseInfo.SCEDSubjectArea

SCED Course Identifier

The five-digit SCED code and name of the course. The first two digits of the code represent the Secondary Course Subject Area. These identifiers are general, but provide enough specificity to identify the course's topic and to distinguish it from other courses in that subject area.

courseInfo.SCEDCourseIdentifier

SCED Lowest Grade

Indicates the lowest grade level offered for a specific course.

courseInfo.SCEDLowestGrade

SCED Highest Grade

Indicates the highest grade level offered for a specific course.

courseInfo.SCEDHighestGrade

SCED Available Credit

Displays when the SCED Subject Area and SCED Course Identifier are populated.

Measured in Carnegie units, the amount of credit available to a student who successfully meets the objectives of the course. A course meeting every day for one period of the school day over the span of a school year offers one Carnegie unit. A Carnegie unit is thus a measure of "seat time" rather than a measure of attainment of the course objectives.

Per its original definition, the Carnegie Unit is 120 hours of class or contact time with an instructor over the course of a year at the secondary (American high school) level. Strictly speaking, this breaks down into a single one-hour meeting, on each of five days per week for a total of 24 weeks per year. However, knowing that classes usually meet for 50 minutes yields a value of 30 weeks per year. A semester (one-half of a full year) earns 1/2 a Carnegie Unit.

courseInfo.SCEDAvailableCredit

SCED Course Level

The secondary course's level of rigor. Options are specific to each state.

courseInfo.SCEDCourseLevel

SCED Sequence

The Sequence field describes the manner in which school systems may break up complex content. For example, Chemistry may be broken into 2 different courses: Chemistry 1 and Chemistry 2. Taking Chemistry 1 would be be course "one of two" or "1 2". It is important to remember that sequence describes the order in which courses are taken.

courseInfo.SCEDQequenceNumber

Course Description

The Course Description section displays the detailed description of the course. This content is visible in the Course Catalog and when students request courses on the Campus Portal. It can only be modified from the Course Catalog.

Course Description Field

Responsive Scheduling and Course Management

This section covers step 5 in the Responsive Scheduling Workflow.

 Responsive Scheduling Workflow


TaskResponsible StaffCampus Location
1.Review your overall approach to educating students prior to implementing this tool.Curriculum Director, Teachers, School Administrator, Counselor, etc.N/A
2.

Create a separate period schedule for the responsive courses, if necessary (when these are special days outside of the main period schedule).

If necessary, mark that period schedule as an Exception/Special Day. When this is done, the period schedule is excluded from the Day Rotation process and would need to be manually added to a Day.

Campus Administrator/Tech DirectorSystem Administration > Calendar > Calendar > Periods
3.

Mark which periods in the period schedule can be marked as responsive, indicating responsive courses can be scheduled into them.

Campus Administrator/Tech DirectorSystem Administration > Calendar > Calendar > Periods
4.

Assign the Responsive Period Schedule to appropriate Calendar Days.

Campus Administrator/Tech DirectorSystem Administration > Calendar > Calendar > Days
5.

Mark the courses that allow responsive offerings.

It is recommended that separate courses be created for use with Responsive Scheduling, and that these courses are excluded from state reporting and a state code is not associated with them.

Curriculum DirectorScheduling > Courses > Course > Course Information
6.

Use the Responsive Schedule Designer to establish a responsive day and allow the teachers and administrators (principals, counselors, etc.) to create offerings and schedule students to those offerings.

Curriculum DirectorScheduling > Responsive Scheduling > Responsive Schedule Designer
7.

Create an offering for the responsive day.

TeachersCampus Instruction > Responsive Scheduling
8.Build the Responsive Schedule Course Sections.Curriculum DirectorScheduling > Responsive Scheduling > Section Builder
9.Determine if Responsive Scheduling information should be available in Campus Student and Campus Parent. If yes, mark the Display Option for Responsive Scheduling.Campus Administrator/Tech DirectorSystem Administration > Portal > Preferences > Display Options
10.Request responsive day offerings.StudentsCampus Student Portal > Responsive Scheduling
11.Schedule any students who are not scheduled for a session.Curriculum DirectorScheduling > Schedule Gap Filler

Before implementing Responsive Scheduling as a part of the school's offerings, review your business processes and discuss this opportunity with the appropriate individuals. This affects all areas of a school, including administrators, attendance clerks, teachers, counselors, curriculum directors, etc. Consider the benefits and consequences involved with the following:

  • Calendar changes (new periods, different schedule structures, period length, instruction minutes, etc.)
  • New programs/courses to offer
  • Course placement
  • Attendance tracking

Because of the large amount of course sections that may exist for each course for each responsive day throughout the calendar year, a best practice is to create separate courses for responsive days. That way, the teachers will have an easier time locating the appropriate course when creating offerings. This does not mean that for each course in your current course offerings that a responsive course also be created. But do consider creating enough responsive courses to cover each responsive day that is being offered.

Also be aware that responsive courses should not be included in state reports. When creating responsive courses, verify the Exclude from State Reporting checkbox is NOT MARKED and the State Code field is NOT populated.

Responsive Course Setup

In the above example, note that the Course Number begins with RE0, the chosen numbering system for responsive courses. Also note, the Course Name begins with Resp, the chosen naming convention for responsive courses. This also aids in searching for responsive courses, either by using the Course/Section quick search or by creating an Ad hoc filter that returns only responsive courses, as illustrated in the example below.

This is a Query Wizard filter built with the Data Type Course/Section.It includes

Sample Ad hoc Query for Responsive Courses

When assigning value for the filter, depending on your chosen method for labeling responsive courses, the easiest option is to set the Responsive field to a value True (the Responsive checkbox is marked on the Course editor). The operator for Course Number and Course Name can also be set to return values based on the chosen naming convention of those fields.

Sample Ad hoc Query for Responsive Courses - Operator Values

Course sections are not created until the Responsive Section Builder is used. When that is done, sections are listed on the Sections tab. Unlike other courses, there is no option to expand the courses in the search results to show existing sections; they are only visible from the Sections tab.

Responsive Course Sections

Copy Courses

Use the Copy option to copy a course and that course's Grading Tasks, Standards, Categories, Grade Calc Options, Courses Rules, Fees, Build Constraints and Assessments to other courses in the same school calendar. This option copies everything associated with the selected Course - all of the populated fields, all of the associated Grading Tasks, Standards, etc.

This can only be done at the Course level if the school is not using Course Masters.

To copy just the information related to the course setup and NOT the course information (just Grading Tasks, just Standards, etc.), use the Copy feature on those individuals tabs.

Users need at least R (Read), W (Write) and A (Add) rights to Courses in order to use this feature.

Copy Course
  1. Click the Copy icon from the Course tab.
  2. In the Copy Course card, select the Course options to copy. These are the names of the tabs above - Grading Tasks, Standards, etc. When there is a checkbox next to the name, that information copies. The Course selection cannot be modified (this is the name of the Course, Number and Catalog), but the other selections can be unselected if desired.
  3. Remove the checkbox next to the item to indicate that option should not be copied.
  4. If desired, change the Course Name and Course Number. The name of the Course cannot be longer than 30 characters; the number of the Course cannot be more than 13 characters.
  5. To copy this Course multiple times, click the Add button to add another row, and repeat steps 2, 3 and 4.
  6. Click the Save icon when finished. A status message displays indicating the Course was copied, and the Status column changes from Unsaved to a green checkbox.
  7. Click the Close button to return to the main Course tab. The newly copied Course can be found when searching for Courses.

The Course Name and Course Number are required entries for the Copy process; the Course Number must be a unique value within the selected calendar (meaning a course must not share the same number as an existing course).

Copy Dependencies

If there is a dependency between the tabs, that tab MUST be selected to copy when the other tab is selected. For example, if Grade Calc Options have been established for a Semester Grading task, and the Grade Calc Options tab is chosen to copy, the Grading Task tab must also be selected to copy (the checkbox next to Grading Tasks cannot be unmarked).

In the image first image below, Grade Calc Options are set for the Semester grading task. When copying the course, the Grading Task checkbox cannot be modified.In the second image, Grade Calc Options are not selected to copy, so even though there is a composite grading calculation established, since it isn't being copied with the Course, including the Grading task now becomes a choice.

Grade Calc Option, Grading Task Dependency

No Grade Calc Options, Grading Task Dependency

Dependencies can occur between Grade Calc Options and Grading Tasks, between Grade Calc Options and Standards, between Grade Calc Options and Grading Tasks and Standards.

Troubleshooting the Copy Course Process

Error messages display in the Status column in red text.

Course Number already existsThe entered Course Number already exists in the selected catalog.Change the entered Course Number and try again. 
Name of tab (Grading Tasks, Standards, Categories, Grade Calc Options, Assessments) failedThe information from the stated tab did not copy.Review the entered information for these tabs and verify it is correct.
Operation failed. Updates were not saved.

These are errors that are returned from the server indicating that something went wrong inserting the record into the database.


Try the copy again. If the operation fails again, please contact Campus Support.
At least one Course is required for copy.The Copy Course row was removed. In order for the copy to occur, at least one row must be listed and populated.Click the Add button to add a row and populate as needed.

State-Specific Fields

The following describes Course fields only available in your state:

Kentucky

 Click here to expand...


FieldDescriptionDatabase LocationAd Hoc Field Name 
Difficulty LevelIndicates the difficulty level of a course. This allows users to be compliant with data needed for KEES Reporting.Course.honorsCode

courseInfo.honorsCode

Instructional TimeTracks the instructional time by course. This information is needed in order to properly report data to the Kentucky ESSA accountability system.Course.instructionalTime

courseInfo.courseInstructionalTime

Teaching MethodDescribes the delivery mechanism for instruction in a given course.Course.teachingMethod

courseInfo.teachingMethod

Instructional SettingThe type of location in which instruction takes place (e.g., a classroom, online, etc).Course.DistanceCode

courseInfo.distanceCode


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