Transportation (Student)

PATH: Student Information > General > Transportation

The student Transportation tab provides a space for users to record a student's transportation information. From here, users are able to define a student's bus stop(s), bus(es) used during the school day, typical bus arrival/departure times and the number of miles transported per day.

Users are also provided with a space to store student-specific school parking information such as the student's car color, model, make, license plate number and parking permit.

 
Student Transportation Editor

The following states have specific reporting fields related to transportation. Users in these states should see additional localization information.

Tool Rights

Full access to the Transportation tab requires the following tool rights for Student Information > General > Transportation:

Student Transportation Tool Rights

Transportation Information in Ad hoc Query Wizard

Student Transportation information can be found in Ad hoc reporting for the Student Data Type in the Student > Transportation folder. Information on a student's most recent transportation record and historical records can be found.

Transportation Fields in Filter Designer

Transportation Logic

Transportation records are tied to a calendar ID; therefore, if a student is not enrolled in the calendar selected in the Campus toolbar, a warning message appears. 

If a user has an active transportation record and a new record is created with a start date occurring later than the start date of the existing record, the existing record is auto-assigned an end date of the day prior to the start date of the new record.

If a user has an active transportation record and a new record is created with a start date occurring on the same or earlier than the existing record, an error message appears indicating that overlapping enrollments are not allowed. A new record is not be created. This should be manually resolved by the user.

Data Conversion

Existing transportation data for students is converted in the following manner:

If a student had a transportation record in a calendar in which he/she was not enrolled, the transportation record is converted but does not have a start date. 

Additional Transportation Tools

The following Transportation tools are available in System Administration Transportation:

Tool

Description

Buses

The Buses tool houses all of the district's bus numbers that students ride and is used in the Student Transportation tab. 

Batch End and Delete Wizard

This tool allows districts/schools the ability to end and/or delete existing transportation records for multiple students at a time. 

Transportation Roll Forward

The Transportation Roll Forward wizard allows districts/schools to move existing student transportation records from the current calendar into next year's calendar. 

Student Bus Assignment Report

This report prinst bus information for students in a list or in a badge form, generated by bus number or by teacher. 

Transportation Summary Report

This report lists current transportation records that includes either bus information or parking detail information. 

Transportation Detail Information

Transportation detail provides users with the ability to record a student's transportation information. From here, users are able to define and reference any or all appropriate student-specific transportation information.

 

Transportation Detail Card

The following states have specific reporting fields related to transportation. Users in these states should see additional localization information.

The following fields are available for entry on the student's Transportation tab:

Data Element

Description

Start Date

Indicates the date the transportation record was entered and/or modified for the student (the first day of riding the bus, the day the student received a parking permit, the day mileage was entered, etc.)

End Date

Indicates the date the student's current transportation record was modified and a new record was created. 

In Bus

Number of the bus the student rides to school.

Out Bus

Number of the bus the student rides when leaving school.

In Time

Time at which the bus picks up the student.

Out Time

Time in which the bus leaves school to drop off the student.

In Bus Stop

Location of where the bus picks up the student for school. This field is limited to 30 characters.

Out Bus Stop

Location of where the bus drops off the student from school. This field is limited to 30 characters.

Late Bus

Number of the bus the student rides if participating in after school activities.

Miles Transported

Number of miles the student rides the bus, a summation of the distance to school and from school.

In Bus, Out Bus and Late Bus fields use information created in System Administration Buses.

Enter Transportation Detail Information

  1. Verify the Calendar is the correct selection for the student.  
  2. Enter a Start Date for the transportation record.
  3. Select the In Bus number from the dropdown list.
  4. Select the Out Bus number from the dropdown list. 
  5. Enter the In Time.
  6. Enter the Out Time.
  7. Enter the In Bus Stop.
  8. Enter the Out Bus Stop.
  9. Select the Late Bus, if provided by the school or district.
  10. Enter the Miles Transported.
  11. Select the Save icon. The transportation record is listed in date order in the Transportation Calendar list. 

Parking Detail Information

Parking detail stores all student-specific information related to school parking. This area is useful when issuing parking permits or enforcing parking violations.

 

Parking Detail Card


The following data elements are available for parking information:

Data Elements

Description

Make

Indicates the car manufacturer and/or brand.

Model

Indicates the model within the car brand.

Color

Indicates the color of the student's car.

Plate Number

Indicates the license plate number.

Parking Permit

Identification number attached to the student's issued parking permit. 

A Calendar selection and a Start Date are required entry when adding parking information.  These fields are located in the Transportation Detail section of the editor. 

Enter Parking Detail Information

  1. Verify the Calendar is the correct selection for the student.  
  2. Enter a Start Date for the parking information. 
  3. Enter the Make.
  4. Enter the Model.
  5. Enter the Color.
  6. Enter the Plate Number.
  7. Enter the Parking Permit.
  8. Select the Save icon.

Delete and End Transportation Records

Deleting a record completely removes the information from the database.

Transportation records are automatically ended in the following situations:

Delete Transportation Records

  1. Select the transportation record to delete from the Transportation Calendar.  The detail of the record displays.
  2. Click the Delete icon. A warning message appears, verifying the record is to be deleted. 
  3. Click the OK button to continue with the deletion process or click the Cancel button. 

End a Transportation Record

  1. Select the transportation record to end from the Transportation Calendar.  The detail of the record displays. 
  2. Enter an End Date in the Transportation Detail section. 
  3. Click the Save icon when finished. The selected transportation record displays in the Transportation Calendar section as ended.  

End dates must be within the transportation record's calendar start and end dates. 

Manage Documents

To view documents, click the Documents button on the action bar. Users with the appropriate tool rights may also complete the following tasks.

 

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