Tool Rights (Census)

Tool Rights determine the level of access users have to tools throughout Campus. This article refers to tool rights in abbreviated form (i.e., R, W, A, D or any combination of the four). Sub-rights appear as italicized.

Right

Description

R (Read)

The R right indicates the information on the corresponding tool may be viewed by the user. When applicable, the user is also allowed to print information. The user will NOT have access to the Save, Add or Delete icons in the action bar.

W (Write)

The W right indicates the user may view and modify the information on the corresponding tool. The Save icon in the action bar will be functional. This right allows the user to modify only existing data in the area since adding new data is controlled by the A right. This right includes the ability to change or remove data from a specific field.

A (Add)

The A right indicates the user may view, modify and add to the information on the corresponding tool. The New and Add icons in the action bar will be functional.
This right allows the user to add new data/records.

D (Delete)

ASSIGN THIS RIGHT WITH CAUTION. The D right indicates the information on the corresponding tool may be deleted. The Delete icon in the action bar will be functional. This right provides the ability to completely remove an existing record, including all data contained within the record. The ability to change/remove data from a field is controlled through the W right.

RWAD Rights assigned at the module or folder level give those rights to all features within the module. For example, giving RW rights to the System Administration Counseling folder assigns RW rights to all tools within that folder, including any subrights.

My Data

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Right

R

W

A

D

My Data

Allows the user to view existing person information for themselves.

N/A

N/A

N/A

My Demographics

Allows the user to view existing demographic information for themselves.

Allows the user to request and save Demographic Update information (the I am adding or correcting my information radio button is available).

Allows user to request a change to his/her legal name (the My legal name has changed radio button is available).

N/A

My Assignments

Allows the user to view existing District Assignment information for themselves.

Allows the user to request an update to an active Assignment record.

Allows user to request a new Assignment record.

N/A

My Employment

Allows the user to view existing District Employment information for themselves.

Allows the user to request an update to an active Employment record.

Allows user to request a new Employment record.

N/A

My Credentials

Allows the user to view existing Credential information for themselves.

Allows the user to request an update to an existing Credential record.

Allows user to request a new Credential record.

N/A

My Household/Address

Allows the user to view existing household/address information for themselves.

Allows user to request an update to an existing address (the radio buttons associated with his/her current household are available).

Allows user to request a new address (the Add another address radio button is available).

N/A

My Courses

Allows the user to view existing courses they teach.

Allows user to request an update to a Section Assignment.

N/A

N/A

My RequestsAllows user to view pending requests.N/AN/AAllows user to delete a pending request (the Delete Request icon is available).

Census My Data Tool Rights

Staff Request Processor

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Right

R

W

A

D

Staff Request Processor

Allows the user to view staff requests for data changes.

N/A

N/A

N/A

Edit Household/Address

Allows the user to edit the staff person's household/address.

N/A

N/A

Allows user to delete a pending request.

Census Staff Request Processor Tool Rights

People

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For states using Ed-Fi, additional Ed-Fi tool rights display. See the following articles for more information:

Right

R

W

A

D

People

Allows the user to view the People toolset.

Allows the user to edit existing information in the people toolset.

Allows the user to add new information to the people toolset.

Allows the user to delete information in the people toolset.

Demographics

Allows the user to view information on the person's Demographics tab.

Allows the user to modify existing information.

Allows the user to upload a student or staff picture (a blue link to Upload Picture appears on the editor).

Allows the user to delete the person if no integral records have been tied to him/her.

GUID

Allows the user to view the person's GUID.

N/A

N/A

N/A

State ID

Allows the to user view and modify the person's state ID number.

This applies to both the Staff State ID and the Student State ID fields.

N/A

N/A

N/A

Modify Local Student Number

Allows the user to modify the student's locally assigned student number.

Assigning any right level (R, A, W, D) allows this ability.

N/AN/AN/A
Modify Local Staff Number

Allows the user to modify the staff's locally assigned staff number.

Assigning any right level (R, A, W, D) allows this ability.

N/AN/AN/A
View Staff Birth Date & AgeAllows the user to view the staff person's birth date and age.Allows the user to modify (including delete) the staff' person's birth date and age.N/AN/A

Identities

Allows  the user to view the person's identity information.

Allows the user to edit existing identities information.

Allows the user to add a new identity record for a person.

Allows the user to delete a person's identity record.

Legal Name and GenderAllows users to view Protected Identity Information section.Allows the user to modify Protected Identity Information.Allows the user to modify Protected Identity Information.Allows the user to modify Protected Identity Information.

Households

Allows the user to view household information.

Allows the user to view and modify household and membership information.

Allows the user to add new household information.

Allows the user to remove household information. 

Relationships

Allows the user to view existing relationships.

Allows the user to edit existing relationships.

Allows the user to add new relationships.

Allows the user to remove relationships.

NOTE: Relationships should not be deleted, but rather end dated.

Enrollments

Allows the user to view the student's enrollment tab and enrollment history information.

See the Enrollment Tool Right Recommendation for more information.

Allows the user to edit existing enrollment information and enrollment history information.

Allows the user to add enrollments and enrollment history information.

Allows the user full access to all options available on the enrollment tab.

General Enrollment Information

Allows the user to view the student's General Enrollment Information editor.

Allows the user to edit existing enrollment information located on the General Enrollment Information editor.

N/A

N/A

State Reporting

Allows the user to view the student's State Reporting Enrollment editor.

Allows the user to edit existing enrollment information located on the State Reporting Enrollment editor.

N/A

N/A

Homeless

Allows the user to view the Homeless field on the State Reporting Enrollment editor.

Allows the user to edit the existing status of the student's homeless detail on the State Reporting Enrollment editor.

N/A

N/A

Meal Status

Allows the user to view the Meal Status field on the State Reporting Enrollment editor.

Allows the user to edit the existing status of the student's meal status detail on the State Reporting Enrollment editor.

N/A

N/A

Migrant

Allows the user to view the Migrant field on the State Reporting Enrollment editor.

Allows the user to edit the existing status of the student's migrant detail on the State Reporting Enrollment editor.

N/A

N/A

Ward of State

Allows the user to view the Ward of State field on the State Reporting Enrollment editor.

Allows the user to edit the existing status of the student's ward of state detail on the State Reporting Enrollment editor.

N/A

N/A

Special Education

Allows the user to view the Special Education enrollment editor.

Allows the user to edit existing records located on the Special Education enrollment editor.

N/A

N/A

Service Hours

Allows the user to view the student's service hours.

Allows the user to edit the service hours field.

N/A

N/A

Service Hours Percent Reported

Allows the user to view the Service Hours Percent Report field.

Allows the user to edit the Service Hours Percent Reported field.

N/A

N/A

Enrollment History

Allows the user to view the student's enrollment history information.

Allows the user to edit existing enrollment information and enrollment history information.

Allows the user to add enrollments and enrollment history  information.

Allows the user full access to all options available on the enrollment tab.

Future Enrollment

Allows the user to view the student's Future Enrollment editor.

Allows the user to edit existing enrollment information located on the Future Enrollment editor.

N/A

N/A

District Employment

Allows the user to view the District Employment tab.

Allows the user to modify an existing District Employment information.

Allows the user to add a new District Employment record.

N/A

District Assignments

Allows the user to view the District Assignment tab.

Allows the user to modify an existing District Assignment  information. 

Allows the user to add a new District Assignment record.

Allows the user to delete a District Assignment record.

FS Deposit

Allows the user to view Point of Sale deposit/account information.

Allows the user to edit existing Point of Sale deposit/account information.

Allows the user to add new Point of Sale deposit/account information.

Allows the user to delete (void) Point of Sale deposit/account information.

School Choice

Allows the user to view the People School Choice tab.

Allows the user to edit existing People School Choice information.

Allows the user to add new school choice information.

Allows the user to remove school choice information.

All Field Editing

Allows the user to view the Application Status, Comments and Rules for the school choice record.

Allows the user to edit existing selections for the Application Status, Comments and Rules for the school choice record.

Allows the user to add a new record for the school choice record.

N/A

Out of Sequence Editing

Allows the user to view all applications that need to be processed, despite priority.

Allows the user to edit applications that need to be processed, despite priority.

Allows the user to modify school choice applications out of sequence.

N/A

Credentials

Allows the user to view staff credentials.

Allows the user to edit existing staff credentials.

Allows the user to add new staff credentials.

Allows the user to delete staff credential records.

Overrides

Allows the user to view school choice override information.

Allows the user to edit existing school choice override information.

Allows the user to add new school choice override information.

Allows the user to delete school choice override information. 

Fees

Allows the user to view fee information.

Allows the user to edit fee information.

Allows the user to add new fee information.

Allows the user to delete fee information. 

ID HistoryAllows the user to view a person's ID history.N/AN/ANA
Person DocumentsAllows a user to view uploaded documents, edit details (description and file name) and replace a file.N/AAllows the user to upload a new document.Allows the user to delete a document.
Schedule

Allows the user to view the staff person's teaching schedule and view the grade book for that section

Additional tool rights are necessary for guest access to grade book.

N/AN/AN/A
PaymentsAllows the user to view the Payments tab.N/AAllows the user to modify information on the Payments tab.N/A
Impact AidAllows the user to view the Impact Aid tab.Allows the user to modify existing Impact Aid information.Allows the user to add new Impact Aid information.Allows the user to delete Impact Aid Information.
Military ConnectionsAllows the user to view the Military Connections tab.Allows the user to modify existing Military Connections information.Allows the user to add new Military Connections information.Allows the user to delete Military Connection information.

Census People Tool Rights

Additional Relationship Tool Rights

To be able to use the New Non-household Relationship icon to add a person who does not already have a Campus person account, the user also needs:

  • R rights to Census > Demographics
  • RWA rights to Census > Add Person

Households

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Right

R

W

A

D

Households

Allows the user to view the Household Info, Addresses, Members and Fees tabs.

Allows the user to edit existing information on the Household Info, Addresses, Members and Fees tab.

Allows the user to add new information to the Household Info, Addresses, Members and Fees tab.

Allows the user to remove records for the Household Info, Addresses, Members and Fees tab.

Household Info

Allows the user to view information on the household info tab.

Allows the user to edit existing information on the household info tab.

Allows the user to add new information to the household info tab.

Allows the user to delete data on the household info tab.

Addresses

Allows the user to view addresses on the addresses tab.

Allows the user to edit existing information on the addresses tab.

Allows the user to add new address information.

Allows the user to delete data on the addresses tab.

Members

Allows the user to view household member information.

Allows the user to edit existing information on the household members tab.

Allows the user to add new members to the household.

Allows the user to delete members from the household.

NOTE: Members should only be deleted from a household if they were added in error. 

Fees

Allows the user to view household fees.

Allows the user to edit household fees.

Allows the user to add new fees for the household.

Allows the user to delete (void) fee information. 

FS Deposit

Allows the user to view Point of Sale deposit/account information.

Allows the user to edit existing Point of Sale deposit/account information.

Allows the user to add new Point of Sale deposit/account information.

Allows the user to delete (void) Point of Sale deposit/account information.

Census Household Tool Rights

Additional Household Tool Rights

Unless the tab should be read-only purposes, users should have RWAD rights to Census > Households.

New Household Membership

To use the New Household Membership icon to add the person to a new household, the user must have:

  • RWAD rights to Census > Household > Household Info
  • RWAD rights to Census > Household > Members.

Edit Field

If a user should have access to view/modify household and membership information through the edit  fields, he/she must have:

  • RW rights to Census > Households
  • RW rights to Census > Household > Household Info
  • RW rights to Census > Household > Members

Phone Field

To edit the phone field, the user must have:

  • RW rights to Census > Households
  • RW rights to Census > Households > Household Info

Address Field

To edit the address field, the user must have:

  • RW rights to Census > Household > Addresses > Address Info

Addresses

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Right

R

W

A

D

Addresses

Allows the user to view the Address Info, Households, School and Overrides tabs.

Allows the user to edit existing information on the Address Info, Households, Schools and Overrides tab.

Allows the user to add new information to the Address Info, Households, Schools and Overrides tab.

Allows the user to delete information on the Address Info, Households, Schools and Overrides tab. 

Address Info

Allows the user to view the Address Info tab and associated data.

Allows the user to edit existing information on the Address Info tab.

Allows the user to add new information to the Address Info date.

Allows the user to delete address information.

Households

Allows the user to view existing households that have been or are located at the selected address.

Allows the user to edit household information associated with the address.

Allows the user to add new households to the selected address.

Allows the user to delete households from the associated address.

Schools

Allows the user to view the list of schools (for boundary purposes) associated with the selected address.

Allows the user to edit existing school information for the selected address.

Allows the user to add new schools to the selected address.

Allows the user to delete schools from the selected address. 

Overrides

Allows the user to view a list of program information for school choice purposes.

Allows the user to edit existing override information for school choice purposes.

Allows the user to add new information to the Overrides tab.

Allows the user to delete override information.

Census Address Tool Rights

Portal Request Processor

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Right

R

W

A

D

Portal Request Processor

Allows the user to view requests from parents/guardians that were submitted through the Campus Portal.

Allows the user to view requests from parents/guardians that were submitted through the Campus Portal.

N/A

N/A

Student Demographics Requests

Allows the user to view Student Demographic requests for students enrolled in school for which they have current calendar rights.

Allows the user to view, approve and deny the Student Demographic requests for students enrolled in schools for which they have current calendar rights.

N/A

N/A

Non-Household Contact Requests

Allows the user to view the Non-Household Contact requests if the person for whom the request is being made is either related to or in a household with a student enrolled in a school for which they have current year calendar rights.

Allows the user to view, approve and deny the Non-Household Contact Request if the person for whom the request is being made is either related to or in a household with a student enrolled in a school for which they have current year calendar rights.

N/A

N/A

Household Phone Requests

Allows a user to view the household phone requests if the person making the request is either related to or in a household with a student enrolled in a school for which they have current year calendar rights.

Allows a user to view, approve and deny the Household Phone Requests if the person for whom the request is being made is either related to or in a household with a student enrolled in a school for which they have current year calendar rights.

N/A

N/A

Address Requests

Allows a user to view the Household Address Requests if the person making the request is either related to or in a household with a student enrolled in a school for which they have current year calendar rights.

Allows a user to view, approve and deny the Household Address Requests if the person for whom the request is being made is either related to or in a household with a student enrolled in a school for which they have current year calendar rights

N/A

N/A

Family Contact Info Requests

Allows a user to view the Family Contact Information requests  if the person for whom the request is being made is either related to or in a household with a student enrolled in a school for which they have current year calendar rights.

Allows a user to view, approve and deny the Family Contact Information Requests if the person for whom the request is being made is either related to or in a household with a student enrolled in a school for which they have current year calendar rights.

N/A

N/A

Family Relationship Requests

Allows a user to view the Family Relationship Information requests if at least one person in the relationship request is either related to or in a household with a student enrolled in a school for which they have current year calendar rights.

Allows a user to view, approve and deny the Family Relationship Information requests if at least one person in the relationship request is either related to or in a household with a student enrolled in a school for which they have current year calendar rights.

N/A

N/A

Census Portal Request Processor Tool Rights

Add Census Information Wizards

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Right

R

W

A

D

Add Person

Allows the user to search for individuals in the Add Person Wizard.

Allows the user to search for and create new persons using the Add Person Wizard.

Allows the user to save the creation of new persons using the Add Person Wizard.

N/A

Add Household

Allows the user to search for existing households in the Add Household Wizard.

Allows the user to search for and create new households using the Add Household wizard.

Users should also have at least RWA rights to Census > Households and Census > Households > Household Info.

N/A

N/A

Add Address

Allows the user to search for existing addresses in the Add Address Wizard.

Allows the user to search for and create new addresses using the Add Address Wizard.

Users should also have at least RWA rights to Census > Address Info.

N/A

N/A

Staff Locator

Allows the user to view and search for staff.

Allows the user to search for and create new district staff.

N/A

N/A

Census Wizard

Allows the user to view information in the Census Wizard.

Allows users to add information in the Census Wizard.

Allows full access to all options in the Census Wizard.

N/A

Add AddressAllows the user to view address information in the Census Wizard.Allows the user to add address information in the Census Wizard.N/AN/A
Add HouseholdAllows the user to view household information in the Census Wizard.Allows the user to add household information in the Census Wizard.N/AN/A
Add PersonAllows the user to view person information in the Census Wizard.Allows the user to add person information in the Census Wizard.N/AN/A

Census Add Wizards Tool Rights

Program Participation

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Right

R

W

A

D

Program ParticipationAllows the user to view existing program information for non-students.Allows the user to modify existing program information for non-students.Allows the user to add new program information for non-students.Allows the user to completely remove program information for non-students.
ProgramsAllows the user to view existing program information for non-students.Allows the user to modify existing program information for non-students.Allows the user to add new program information for non-students.Allows the user to completely remove program information for non-students.

Census Program Participation Tool Rights

Reports

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Right

R

W

A

D

ReportsAllows the user to generate Census reports.N/AN/AN/A
Address ChangeAllows the user to generate the Address Change report.N/AN/AN/A
Census by AddressAllows the user to generate the Census by Address report.N/AN/AN/A
Census by Birth DateAllows the user to generate the Census by Birth Date report.N/AN/AN/A
Census by School BoundaryAllows the user to generate the Census by School Boundary report.N/AN/AN/A
Census VerificationAllows the user to generate the Census Verification report.N/AN/AN/A
Impact Aid ReportAllows the user to generate the Impact Aid report.N/AN/AN/A
Mailing LabelsAllows the user to generate the Mailing Labels report.N/AN/AN/A

Census Reports Tool Rights

System Administration Census

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Right

R

W

A

D

Impact Aid and Military Connections Site

Allows the user to view details for existing impact aid sties.

Allows the user to edit details for existing impact ad sites. 

Allows the user to create new impact ad sites.

Allows the user to delete existing impact aid sites. 

Relationship Type

Allows the user to view details for existing relationship types.

Allows the user to edit details for existing relationship types.

Alows the user to create new relationship types.

Allows the user to delete existing relationship types. 

System Administration Census Tool Rights



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