Qualifications (Personnel Master)

PATH: Human Resources > Personnel > Personnel Master > Qualifications

The Qualifications tab displays a staff member's education, licensure and work history. Qualification information is useful for determining which courses a staff member may teach and scheduling teachers and other personnel for subsequent school years.

You can enter multiple qualifications for a staff member. For example, the staff member may be highly qualified in two subject areas or may have multiple degrees.

Entering qualifications is optional; however, for detailed accountability reporting (i.e., Federal EDEN reporting and NCLB data collection) each staff member should have the proper qualifications entered.

This article includes the following topics:

See Also


Adding a New Qualification

PATH: Human Resources > Personnel > Personnel Master > Qualifications

  1. Select Qualifications from the left-hand navigation.
    Result
    The Qualifications Editor displays.
  2. Click the New Qualification button.
    Result
    The Qualification Details area displays.
  3. Select one of the following Qualifications from the Qualification Category dropdown list:
  4. Use the information in Screen Examples and Field Descriptions in this article to enter information specific to the qualification you are adding.
  5. Click the Save button.

Screen Examples and Field Descriptions

PATH: Human Resources > Personnel > Personnel Master > Qualifications

Different fields display on the Qualifications editor depending on the qualification you are adding. The following information summarizes Qualifications by the following types:

Education 

PATH: Human Resources > Personnel > Personnel Master > Qualifications > Education

The Education Credential is used to track a staff person's education level.

Field

Description

Qualification Category

The type of qualification being entered.

Education Institution

The school the individual is attending or from which they received their degree.

Degree Type

The type of degree the individual has or is aspiring to acquire.

Degree Subject Major

The academic major the individual has or is earning.

Degree Subject Minor

The academic minor the individual has or is earning.

Date Received

The date the degree was received.

State

The state in which the degree was received.

Expected Completion Date

The date on which the individual is expected to earn their degree.

Credit Hours

The number of hours the individual has received for completing courses.


Highly Qualified

PATH: Human Resources > Personnel > Personnel Master > Qualifications > Highly Qualified

State and Federal reports often require the number of highly qualified teachers responsible for teaching students in a district. This number is used in analysis of student performance. This Qualifications editor includes the Subject Type for which the staff person is highly qualified and the Subject Matter Competency.

Field

Description

Qualification Category

The type of qualification being entered.

Expected Highly Qualified Date

The date by which the person anticipates being Highly Qualified.

Start Date

Date on which the credential was given to the staff person.

End Date

Date on which the credential expired or will expire.

Subject Type

Selection of subject matter for which the staff person is highly qualified. Options are as follows:

  • NA: Not Applicable
  • CORE: Core Academic Subject Area
  • ELEM: Basic Elementary Curriculum
  • SPED: Special Education Content

Core Subject Area

Selected subject area for which the CORE subject type applies. This field only displays when the Subject Type field is set to CORE.

Met HOUSSE

Indication the staff person passed the HOUSSE (High, Objective, Uniform State Standard of Evaluation) exam.

HOUSSE Completion Date

Date on which the staff person passes the HOUSSE (High, Objective, Uniform State Standard of Evaluation) exam.

Competency Validation

Selection of competency designation. Options are as follows:

  • RSUB: Rigorous Subject Matter Test
  • AMAJ: Academic Major
  • ACC: Advanced Certification or Credential
  • CEAM: Coursework Equivalent to Academic Major
  • VSC: Valid State Competency

State Competency

The area in which the individual has successfully demonstrated competency. This field only displays when the Competency Validation is set to VSC: Valid State Competency.
State Competency values are set up in HR Codes.


Licensure/Certification Credential

PATH: Human Resources > Personnel > Personnel Master > Qualifications > Licensure/Certification

The Licensure/Certification credential tracks the staff person's English Learners, Special Education settings and other non-instructional licensing and/or certification that may be received.

Data Element

Definition

Start Date

Date on which the credential was given to the staff person.

Expiration Date

Date on which the credential will end or did end.

Type

Indicates whether the qualification is a license or certification. The License Type or Certification Type dropdown list displays depending on the option you select in this field.

License Type

The type of license being added. This field only displays if you select License Type in the Type field.
Options include the following:

  • REG: Regular / Full
  • TMP: Temporary
  • EMG: Emergency
  • PRO: Provisional

Certification Type

The type of certification being added. This field only displays if you select Certification Type in the Type field.
Options include the following:

  • 01: Full Credential
  • 02: University Internship
  • 03: District Internship
  • 04: Pre-intern
  • 05: Emergency Permit (in current assignment)
  • 06: Waiver (in current assignment)
  • 07: Multiple-subject/single-subject Ryan credential

The following Certification Types are available in New York ONLY.

Certification Type is a required field for New York districts.

  • 00: Certificate Exemption
  • 08: Probationary
  • 09: Professional
  • 10: Initial
  • 11: Extension
  • 12: Permanent

Number

The license or certification number.

Description

A description of the license or certificate.

Teaching Area

This field specifies the teaching area in which the license or certificate has been earned.

Credit Hours

The number of hours the individual has received for completing courses.

English Learners (EL) Fully Certified

This checkbox indicates the staff person is considered to be fully qualified to teach English Learners (EL) and Special Education courses.

English Learners Credential

This field indicates the type of English Learners credential the staff person has acquired. Options are as follows:

  • BILI: Bilingual Education
  • BOTH: Both ESL and BE
  • CERT: Certified in content with ESL/BE PD training
  • ENDS: Endorsed for ESL, TESOL, TELL, or BE
  • ENGLL: Teachers of English Language Learners
  • ESL: English as a Second Language
  • SPKOT: Teachers of English to Speakers of Other Languages

SPED Related Services Credential

This field indicates the type of Special Education credential the staff person has acquired. Options are as follows:

  • AUDIO: Audiologists
  • COUNSELOR: Counselors and Rehabilitation Counselors
  • INTERPRET: Interpreters
  • MEDNURSE: Medical/Nursing Service Staff
  • OCCTHERAP: Occupational Therapists
  • ORIENTMOBIL: Orientation and Mobility Specialists
  • PEANDREC: Phys Ed, Recreation, Therapeutic Rec Specialists
  • PHYSTHERAP: Physical Therapists
  • PSYCH: Psychologists
  • SOCIALWORK: Social Workers
  • SPEECHPATH: Speech-language Pathologists

    Tip

    If needed, you can define additional credentials on the HR Codes tab.

Paraprofessional Qualification

This field indicates the type of Paraprofessional qualifications the staff person has acquired. Paraprofessional qualifications are set up on the HR Codes tab.

Add Endorsement

This area allows you to enter endorsements related to the license/certification. You may enter an unlimited number of endorsements. Endorsements are set up on the HR Codes tab. Endorsements may be deleted by selecting the black X next to the endorsement.

Add Field Code

This field identifies the Field Code printed on the employee’s certificate authorizing the employee to have a particular assignment. This field includes a Start Date (required) and an Expiration Date.

This is a state-specific field and only displays if your state requires this information.

 


Military Experience

PATH: Human Resources > Personnel > Personnel Master > Qualifications > Military Experience

The Military Experience qualification tracks the Branch in which the employee served, the employee's years of service, and whether they are still on active duty.

FieldDescription
Qualification CategoryThe type of qualification being entered.
Start DateThe date on which the employee's military service started.
End DateThe date on which the employee's military service ended.
Active DutyIdentifies whether the employee is on active duty.
Branch

Identifies the military branch to which the employee belongs.

The options that display in the dropdown list are set up in Human Resources > Administration > HR Codes.


Work History

PATH: Human Resources > Personnel > Personnel Master > Qualifications > Work History

The Work History qualification tracks the staff person's past and current work experience. This information may come from a resume or from an applicant tracking system.

Field

Description

Qualification Category

The type of qualification being entered.

Start Date

The date on which the position began.

End Date

The date on which the position ended.

Employer

The staff person's previous employer or a current employer, other than the district, for whom the employee is currently working.

Title

The title for the position.

City

The city of the employer's location.

State

The state of the employer's location.

Total Certified Experience

This field indicates how many months of certified experience is included with this work history. This number is included in the Total Certified Experience on the summary page.

District Credit
State Credit
Public Credit
Private Credit
Non Ed Voc/CTE Credit

These fields indicate additional types of certified experience. These numbers are not related to the Total Certified Experience field.


Crisis Intervention

PATH: Human Resources > Personnel > Personnel Master > Qualifications > Crisis Intervention

The Crisis Intervention qualification indicates the employee can perform crisis intervention processes like administering a restraint on a student, following recommended training and guidelines, as part of a Behavior Response.

FieldDescription

Qualification Category

The type of qualification being entered.

Start Date

The date on which the qualification begins.

End Date

The date on which the qualification expires.

 


Managing File Attachments

You can attach files to an employee's qualification. This feature is only available if your administrator has enabled the attachment feature.

Example upload button for file attachments

To view documents, click the upload button .

Users with the appropriate tool rights may also complete the following tasks.


 

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