Maine District Assignments

This information is specific to Maine end users.  All other users should refer to the standard District Assignments page.

PATH: Census > People > District Assignments

The District Assignments tab lists the district  location(s) at which a staff member is employed, as well as details on his/her assignment.

Image 1: District Assignments Tab

District assignments should be entered for all employed staff members. This record is used as a basis for scheduling teachers, as only active teachers of a selected school (those with a current District Assignment record within the school for the appropriate date range) can be assigned to course sections.

Adding District Assignment Information

The Employment Assignment Information editor contains information on a staff member's district assignment and can be modified as necessary.

Image 2: Viewing the Employment Assignment Editor
  1. Select the New icon from the Action bar, or select an existing assignment record.  The Employment Assignment Information detail editor will appear.
  2. The School option will be populated with the School selected in the Campus toolbar.  If the All Schools option is selected in the Campus toolbar, the field will populate with Districtwide
  3. For District Edition entry, select the Department in which the person works from the dropdown list.  This list is maintained in the Resources tool.
  4. Enter the FTE of Assignment (optional).
  5. Enter the Start Date for this employment assignment.

    The dates of the District Assignment record must fall within the dates of the District Employment record.

  6. Select the Type of employment.  
  7. Select a Title from the dropdown list.  Titles are created and maintained in the Attribute/Dictionary.
  8. Select a District Title to indicate the district-level job title of the position.
  9. Select a State Title to indicate the state-level job title of the position. See the State Title List for available options.
  10. Select a Program Category from the dropdown list. 
  11. Enter the Level of Assignment for the staff person. 
  12. Select the staff person's Subject Matter area from the dropdown list.  
  13. Enter the Annual Salary for Position, Hours Per Day and Days Per Year for the staff person.
  14. Mark the Reading First checkbox if the employee meets the required qualifications.
  15. Enter percentage values in the Funding Percentage of Salary fields for the staff member. The numbers entered in the Federal Funding %, General Funding % and Other Funding % fields must equal to a total value of 100.
  16. Mark the the checkboxes applicable to the position. Options include Special Ed, Program, Behavior Admin, Health, Advisor, Supervisor, Counselor, Foodservice, Exclude Behavior Referral, Self Service Approver.
  17. Select the Supervisor to whom the staff member reports from the dropdown list. 

    Staff members who have the Supervisor checkbox marked on their District Assignments record will appear in this dropdown list.

  18. Click the Save icon when finished.

District Assignments Editor Definitions

The following table lists the data elements and related definitions for the Employment Assignment record.

Data Element

Definition

SchoolThe school tied to the district assignment record.
DepartmentThe department the employee is assigned to.

Start Date

This is the Start Date of the position within the current school year (greater than or equal to July 1).

End Date

This is the date employment ended for the position.

FTE of AssignmentIndicates the full time equivalency (FTE) of the district assignment record.

Type

This indicates the environment type of the job function, also referred to as the Educational Category. Available options are:

  • REG - Regular
  • VOC - Vocational

District Title

This indicates the district-level title of the job.

State Title

This indicates the state-level title of the job.

See the State Title Logic section below for more information.

Program Category

This indicates the program category of the position. Available options are:

  • SPED: Special Education
  • TITLE1: Title 1

Level of Assignment

This indicates the level of the job function.  Available options are:

  • Adult Education
  • Elementary (Grade K through 8)
  • Elementary-Secondary Combined
  • Secondary (Grades 9 through12)

Subject Matter

This indicates the subject matter of the job function.  If the selected State Title does not have a valid Subject Matter selection, this field cannot be selected. For example, State Title 0105: Special Education Teacher, the Subject Matter of HA: Handicap/Special is automatically chose.

See the Subject Matter Options table below for more information.  

Annual Salary for Position

This indicates the annual salary for the selected job function, entered in whole dollars (no decimal points).

Hours per Day

This indicates the total number of hours per day for the assignment.  Values are entered in X.X format and cannot exceed 12.

Days per Year

This indicates the total number of days the employee is to work based on the job function. Values are entered in whole number format and cannot exceed 260.

Reading First

Indicates the job function focuses on the Reading First initiative. 

Federal Funding Percent

This indicates the percentage of the salary that is paid by the federal grants, such as Title I-A Disadvantaged, Title 1-B Event Start, Title 1-C Migrant, Title II, Title III, Title IV include 21st Century grants, Title V, Rural Education and Local Entitlement.  Valid entry is between 0 and 100. 

The combination of the Federal Funding Percent, General Funding Percent and Other Funding Percent must equal 100.

General Funding Percent

This indicates the percentage of the salary that is paid by the state and local funds, such as local taxes, local tuition revenues, State Subsidy, State Agency Client Funds. Valid entry is between 0 and 100. 

The combination of the Federal Funding Percent, General Funding Percent and Other Funding Percent must equal 100.

Other Funding Percent

This indicates the percentage of the salary that is paid by funds other than federal or those that fall under general such as private grant or contribution. Valid entry is between 0 and 100. 

The combination of the Federal Funding Percent, General Funding Percent and Other Funding Percent must equal 100.

Special Ed(ucation)

Marking this checkbox triggers the person's name to appear in the Special Education Staff dropdown list on the Learner Planning Team Members ' tab.

Teacher  (checkbox)

The Teacher checkbox is read-only and will only be marked if one of the following State Titles has been selected: 0101: Classroom Teacher, 0108: Literary Specialist or 0105: Special Education Teacher.

This checkbox adds a staff member's name to the Primary Teacher and Secondary Teacher dropdown lists on a Course Section.

For additional information and implications of staff type checkboxes (e.g., Program, Behavior Admin, Health, etc), see the District Assignments article.

Subject Matter Options

Subject Matter Title

Subject Matter Title

Agriculture (Voc Ed)

Health Occupations (Voc Ed)

Art

Home Economics - Wage Earning

Business/Office Occupation (Reg/Voc)

Industrial Arts

Co-Curricular Activities

Junior ROTC

Distributive Education (Voc Ed)

Mathematics

English Language Arts

Music

Family and Consumer Science

Natural Science

Foreign Language

Safety and Driver Education

General Elementary/Secondary

Social Science and Social Studies

Handicap/Special Education
(only if Special Education Program Category is selected)

Special Vocational Programs

Health and Physical Education

Trades and Industry (Voc Ed)

State Title Logic

When the State Title field is populated, the following fields become required entry:

Image 3: State Title Field

State Title Selection

The following table describes each State Title and its corresponding School Required, Subject Required, and Level Assignment Required title requirements. See this table for more information about the School Required, Subject Required, and Level Assignment Required columns.

Position CodePosition GroupingPosition DescriptionSchool RequiredSubject RequiredLevel Assignment Required
3000AdministratorADMINISTRATIVE ASSISTANT/SECRETARYONY
3004AdministratorAdult Education Assistant DirectorNNN
3001AdministratorAdult Education DirectorNNN
3002AdministratorASSISTANT DEANYNN
3003AdministratorASSISTANT PRINCIPALYNN
3006AdministratorAsst Superintendent of SchoolsNNN
3007AdministratorATHLETIC DIRECTORNNN
3008Non Instructional StaffAthletic TrainerNNN
3009Non Instructional StaffATTENDANCE COORDINATORNNN
3010Non Instructional StaffAudiologistNNN
3011Non Instructional StaffBOARD CERTIFIED BEHAVIOR ANALYSTNNN
3012Non Instructional StaffBOOKKEEPERNNN
3013Non Instructional StaffBUS DRIVERNNN
3014Non Instructional StaffBUS MECHANICNNN
3015AdministratorBUSINESS ADMINISTRATOR/MANAGERNNN
3016AdministratorCAREER TECHNICAL EDUC ASST DIRECTORNNN
3017AdministratorCAREER TECHNICAL EDUC DIRECTORNNN
3018Non Instructional StaffCAREER TECHNICAL EDUC EVALUATORNNN
3105Non Instructional StaffCertified Assistive Technology ProfessionalNNN
3106Non Instructional StaffCertified Employment SpecialistNNN
3019Non Instructional StaffCHEMICAL HYGIENE OFFICER (CHO)NNN
3020TeachersCLASSROOM TEACHERYYY
3021Other Instructional StaffCoach (Athletic)ONN
3022Other Instructional StaffCo-Curric (Non-Athletic)ONN
3023Non Instructional StaffComputer MaintenanceNNN
3024Non Instructional StaffComputer/Technical CoordinatorNNN
3025Other Instructional StaffCo-Op DirectorONN
3026Non Instructional StaffCounselor or Rehabilitation CounselorNNN
3027Other Instructional StaffCURRICULUM COORDINATORONN
3114Non Instructional StaffData SpecialistNNN
3028AdministratorDEANYNN
3029AdministratorDepartment HeadNNN
3031AdministratorDir/Sup of TransportationNNN
3033AdministratorDIRECTOR OF DATA SERVICESNNN
3034AdministratorDIRECTOR OF GUIDANCENNN
3035AdministratorDIRECTOR OF HEALTH SERVICESNNN
3100AdministratorDirector of OperationsNNN
3036AdministratorDIRECTOR OF STUDENT ACTIVITIESNNN
3113AdministratorDirector of TechnologyNNN
3037AdministratorDirector School Performance ManagementNNN
3050AdministratorDirector/Supervisor Assistant of Food ServiceNNN
3051AdministratorDirector/Supervisor of Food Service INNN
3052AdministratorDirector/Supervisor of Food Service IINNN
3116Non Instructional StaffDoctorNNN
3038Non Instructional StaffDropout Prevention CoordinatorNNN
3039Other Instructional StaffED TECH IONN
3040Other Instructional StaffED TECH I - LIBRARY/MEDIAONN
3041Other Instructional StaffED TECH IIONN
3042Other Instructional StaffED TECH II - LIBRARY/MEDIAONN
3043Other Instructional StaffED TECH IIIONN
3044Other Instructional StaffED TECH III - LIBRARY/MEDIAONN
3045Non Instructional StaffEMPLOYMENT COORDINATORNNN
3090TeachersEnglish Language Learner TeacherYYY
3096AdministratorEnglish Language Learners Program Director/CoordinatorNNN
3046AdministratorFacilities-Buildings & Grounds SupervisorNNN
3047Non Instructional StaffFACILITIES-CUSTODIAL/MAINTENANCENNN
3048AdministratorFacilities-Director/ManagerNNN
3054AdministratorFood Service Manager INNN
3055AdministratorFood Service Manager IINNN
3053Non Instructional StaffFood Service StaffNNN
3056Other Instructional StaffGUIDANCE COUNSELORONN
3317Non Instructional StaffHealth AssistantNNN
3057Other Instructional StaffInstructional CoachONN
3058Non Instructional StaffINTEGRATED PEST MANAGEMENT COORDINATORNNN
3059Non Instructional StaffINTERPRETERNNN
3107Non Instructional StaffInterpreter or Transliterator for the DeafNNN
3060Other Instructional StaffLIBRARIAN/MEDIA SPECIALISTONN
3108Non Instructional StaffLicensed Clinical Professional CounselorsNNN
3109Non Instructional StaffLicensed Marriage and Family TherapistsNNN
3061TeachersLITERACY SPECIALISTYYY
3063Non Instructional StaffMcKinney-Vento LiaisonNNN
3064Non Instructional StaffNURSENNN
3065Non Instructional StaffOCCUPATIONAL THERAPISTNNN
3110Non Instructional StaffOccupational Therapy AidesNNN
3066Non Instructional StaffOrientation and Mobility SpecialistNNN
3104Non Instructional StaffOther Special Education Services ProviderNNN
3068Non Instructional StaffPHYSICAL THERAPISTNNN
3111Non Instructional StaffPhysical Therapists AssistantNNN
3115Non Instructional StaffPhysician/DoctorNNN
3069AdministratorPRINCIPALNNN
3067Non Instructional StaffRecreation/Therapetic Recreation SpecialistNNN
3071Non Instructional StaffRefereeNNN
3074Non Instructional StaffSCHOOL PSYCHOLOGISTNNN
3075Non Instructional StaffSCHOOL SECURITYONN
3098AdministratorSecurity DirectorNNN
3076Non Instructional StaffSCHOOL SOCIAL WORKERONN
3077Non Instructional StaffSIGN LANGUAGE INTERPRETERNNN
3005AdministratorSpecial Education Asst DirectorNNN
3078Other Instructional StaffSPECIAL EDUCATION CONSULTANTONN
3030AdministratorSpecial Education DirectorNNN
3079TeachersSPECIAL EDUCATION TEACHERYYY
3081Non Instructional StaffSpeech - Language PathologistNNN
3112Non Instructional StaffSpeech - Language Pathology Aides and AssistantsNNN
3080Non Instructional StaffSPEECH & HEARING CLINICIANNNN
3082Non Instructional StaffSTUDENT MONITORNNN
3102Other Instructional StaffSubstitute Ed TechONN
3103Other Instructional StaffSubstitute OtherONN
3101Other Instructional StaffSubstitute TeacherONN
3062TeachersSubstitute Teacher - LongtermYYY
3083AdministratorSuperintendent of SchoolsNNN
3084AdministratorSUPERVISOR OF INSTRUCTIONNNN
3085AdministratorTalent Development Strategy CoordinatorNNN
3086Other Instructional StaffTEACHER SUPPORT TEAM MEMBERONN
3092AdministratorTeaching PrincipalYNN
3093AdministratorTechnology Integration CoordinatorNNN
3094AdministratorTitle I CoordinatorNNN
3091TeachersTitle I TeacherYOO
3088Non Instructional StaffVAN DRIVERNNN
3089Non Instructional StaffVOLUNTEER COORDINATORNNN

State Titles have School Required, Subject Required, and Level Assignment Required title requirements for how each code is validated within the Staff Assignment Import and how certain fields behave on the Staff Assignment editor.

See the table below for more information about each column: 

ColumnDescription
School Required

The school requirements for each State Title. This is used on the Staff Assignment detail editor.

  • If the value is Y, the assignment must be school-specific.
  • if the value is N, the assignment must be district-wide (cannot be tied to a specific school).
  • If the value is O, the assignment can be either school or district-specific.
Subject Required

The subject requirements for each State Title. This is used for validation on the Staff Assignment detail editor.

  • If the value is Y, the Subject Matter is required.
  • if the value is N, the Subject Matter field is disabled.
  • If the value is O, the Subject Matter field is optional.
Level Assignment Required

The assignment requirements for each State Title. This is used for validation on the Staff Assignment editor.

  • If the value is Y, Level of Assignment is required.
  • if the value is N, Level of Assignment is disabled.
  • If the value is O, Level of Assignment is optional.

Ending a District Assignment

To indicate that a staff member's existing district assignment record is no longer applicable:

  1. Enter a date in the End Date field. 
  2. Click the Save icon when finished.


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