HR Codes Setup

PATH: Human Resources > Administration > HR Codes

HR Codes are application dropdown fields used throughout the Human Resources application. The HR Codes tab allows you to set dropdown values to active or inactive as well as add values to some dropdown fields by adding an entry to the field's dictionary. Some dropdown fields and their values are supplied by Infinite Campus and cannot be modified.

HR Codes

This article includes the following topics:


Adding a Dictionary Entry

  1. Expand the navigation tree to the HR Code you want to update.
  2. Select the Dictionary to which you want to add an entry.
  3. Click the Add Row button.
    Result
    An empty row appears with the Active checkbox selected.
  4. Type the Code and Description for the new entry.
  5. Click the Save icon when finished.

Click a column heading to sort dictionary items.

 


Hiding Values

You cannot delete HR Codes. However, if you do not want an HR code to be available for selection, clear the Active checkbox and save your changes. If records have already been assigned the inactive HR Codes, the inactive HR Code still displays in the dropdown list for those records. However, the HR Code displays with two stars next to the code to indicate that it is no longer active; e.g., AFT**.

  1. Expand the navigation tree to the HR Code you want to update.
  2. Select the Dictionary that includes the entry you want to hide.
  3. Clear the Active checkbox for the entry you want to hide.
  4. Click the Save button.

Location Codes

The location code displays in the Location and Sub-Location fields on the District Master Setup tab and Location Codes are required in the Personnel Master on each employee's Work Assignment.

Payroll Only

A Timesheet Location record is automatically created in Payroll when a Primary Location is added in Human Resources Codes. 


Tips for Payroll Users

A Timesheet Location record is automatically created in Payroll when a Location is added in Human Resources Codes. 
A Checksort Location record is automatically created in Payroll when a Pay Location is added in Human Resources Codes.


Personnel Codes

The following summary is a reference of all Personnel codes provided by Infinite Campus.

EEO Category

These fields are always active and not editable.

Code

Description

01

Officials and Managers

02

First/Mid Level Officials and Managers

03

Professionals

04

Technicians

05

Sales Workers

06

Administrative Support Workers

07

Craft Workers

08

Operatives

09

Laborers and Helpers

10

Service Workers

Pay Frequency

Code

Description

BW

Bi-weekly

H

Hourly

M

Monthly

SM

Semi-Monthly

W

Weekly

Relationship type

These fields are always active and not editable.

Code

Description

Child

Child

ExtFamily

Extended Family

Friend

Friend

Parent

Parent

Sibling

Sibling

Sig_Other

Significant Other

Spouse

Spouse

Veteran

These fields are always active and not editable.

Code

Description

00

Not Tracked

01

Not a Veteran

02

Vietnam Era Vet

03

Special Disabled Vet

04

Other Protected Vet

05

Armed Forces Service Medal Vet

06

Disabled Vet

Staff Evaluations Codes

The following summary is a reference of all Staff Evaluations codes provided by Infinite Campus.

Evaluation Type

These fields are always active and not editable.

CodeDescription
ANNUALAnnual
INTERIMInterim
OBSERVEObservation

Upload Type

CodeDescription
CECont. Education
FORMForm
LPLesson Plan
SAStudent Assignment
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