Guest Access to Grade Book

PATH: Scheduling > Courses > Section > Grade Book

PATH: Census > People > Schedule

Guest access to a section's grade book allows administrators and others to assist teachers, review and enter grades and scores, and troubleshoot issues. Access to grade books is determined by tool and calendar rights.

Campus Instruction Grade Book

When accessing the grade book of a section, users should be in close contact with teachers. Saving complications can result in multiple users making changes to a grade book at the same time.

If multiples users are modifying the same data in a grade book at the same time (such as scoring the same assignment), the last person to save may overwrite other users' changes from the same session.

Tool Rights

There are three tool rights that govern guest access to grade books:

Tool rights can be granted to the Sections or Schedule tab without granting the Guest Access tool right, but users with the Guest Access right must have rights to at least either the Courses > Section tab or the Schedule tab.

When assigning the Grade Book Guest Access tool right, the only distinction is between just Read rights and full rights (RWAD). Read rights give the user read-only access to grade books, whereas full RWAD rights grant complete edit and delete rights everything in the grade books, including student scores and grades. Full rights should be granted sparingly.

Users with Guest Access rights can view and/or edit grade books based on their Calendar Rights. Users with tool rights are given access to ALL grade books in a calendar.

Subrights grant access to view additional tools stored in the Settings menu of the grade book, Categories and Grade Calculation Options.

Guest Access Tool Rights

Accessing Grade Books as a Guest

There are two ways to access a section's grade book as a guest, through the teacher's Schedule tab or the Sections tab of the Courses tabset. Only users with the Guest Access tool right can see these links.

By Teacher

PATH: Census > People > Schedule

Use the Schedule tab to access a grade book for a specific teacher. Click the blue Grade Book link to launch that section's grade book in another window.

Accessing a Section's Grade Book through the Teacher's Schedule

By Section

PATH: Scheduling > Courses > Section > Grade Book

Users with rights can also access a section's grade book from the list of a course's sections. Click the blue Grade Book link to launch that section's grade book in another window.

Accessing the Grade Book from the Section tab

Using the Grade Book

Check out the following Campus Instruction articles for more information about using the grade book:

 

 

 

 

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