Flags

PATH: Program Admin > Flags

Flags provide a way of labeling students for things such as food allergies and contact restrictions. Any number of flags can be created for a school or district, and any number of flags can be assigned to a student.

Flags

Flag Descriptions

When creating a flag, a series of checkboxes appear that can be selected for a variety of reasons.

Checkbox

Description

Flagged

Indicates a flag or image appears next to the student's name.

Contact

Indicates the student has a note on his record regarding who can be contacted on the student's behalf. Additional tool rights need to be assigned for users to view, add or modify contact-related flags for students. 

POS Display

Indicates the flag displays next to the student's name on the Point-of-Sale terminal. To get the flag to display on the POS Terminal, you must also add a note to the User Warming field when you assign the flag to a student (Student Information > General > Flags). Otherwise, the flag does not display.

State Reported

Indicates the program is reported in state extracts as a means of tracking student progress. Additional tool rights need to be assigned for users to view, add or modify state reported-related flags for students. 

Vocational

Indicates the program is considered vocational more than academic. This flag is not available in all states.

An image can also be chosen for a program. This image will display next to the student's name in the header, as shown in the image below. Note that when a flag is marked as Flagged but a Flag Image is not chosen, the default flag image (called "flag" in the Flag Image dropdown) is assigned to that flag and displays in the student header.

When assigned to the student, flags will appear as such:


Student Flag Display

To assign a medical alert flag, Health Conditions must be set to display a flag. See the following articles for more information:

Create Flags

  1. Select the New icon. A Flag Detail editor will appear to the right.
  2. Enter the Name of the flag.
  3. Enter a Code for the flag. This code can be a district-defined code or a state-defined code.
  4. Enter a Description of the flag.
  5. Determine if an image should display next to the student's name. See Flag Descriptions for more information.
  6. If desired, select a Flag Image to appear next to a student's name when this flag is assigned. This image will only display if flagged is selected.
  7. Click the Save icon when finished. The new flag will appear in the Flags Editor tree.

After creating flags, they can now be assigned to students, either manually on the Student Flags tab or using the Flags/Academic Program Wizard.

Only active Flags can be assigned to students. If the Active checkbox is marked on the Flag detail, it can be assigned to the student. Active flags display first in the Flags Editor list of available flags. Inactive flags do not have the Active checkbox marked and display in gray text at the bottom of the Flags Editor list of available flags.

Inactive Flags

If a flag is marked as inactive but is assigned to a student (marked as inactive after it was assigned), it displays in red.

Inactive Flag Assigned to Student

Convert Flags to a Program

Flags and Programs Are Not the Same

Campus allows the tracking of Flags and Programs. There is little difference between these two, and a district may have a flag called After School Club. A program could also be created with this name.

Flags are only flags because a flag image can be associated with them. For example, a non-contact indicator is a flag that appears next to the student's name.

Programs cannot have flag images associated with them. Like flags, programs can be state reported.

If there are flags that would be better suited to be programs, use the Convert to Program. This option requires the user to have full tool rights to (RWAD) to Program Admin > Flags.

Convert Flags to Programs Option
  1. Click the Convert to Program button. A warning message displays explaining what happens, as follows:
    1. The image associated with the flag no longer displays next to the student's name.
    2. User warnings associated with the student are erased.
    3. Participation details move to the Program Participation > Programs tool.
  2. Click OK to continue the conversion process. A confirmation message displays.The flag that was converted no longer displays in the Flags Editor; it is visible in the Programs editor.

Before the conversion, a flag that is really a program is assigned to a student (see image below).

Before Flag Conversion - Student Assignment

After the conversion, the flag no longer displays next to the student's name and the program is listed in the Program Participation Programs editor. All other data entered as part of the flag converts to the equivalent program data fields (see image below).

When a flag is converted to a program, the Sessions checkbox cannot be added.

After Flag Conversion - Student Assignment



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