District Contacts Setup (HR)

PATH: Human Resources > Administration > District Master > District Contacts

The District Contacts tab stores contact information for the district's business administration team. Infinite Campus recommends that at least one contact be defined as the Human Resources District Business Administration contact.

This article includes the following topics:

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Screen Example and Field Descriptions

PATH: Human Resources > Administration > District Master > District Contacts

Field

Description

Name

The business contact's name. This name cannot be changed. If a contact's name changes, you must enter a new contact and delete the old contact.

Phone Number

The business contact's phone number. The Phone Number includes area code, phone number and extension if needed.This field is required.

Fax Number

The business contact's fax number. The Fax Number includes area code, phone number and extension if needed.

E-mail

The business contact's email address.

Area of Expertise

The business contact's area of expertise. The options available on in this field are set up within HR Codes Setup.

Use District Human Resources Address

This checkbox indicates whether this contact uses the address defined on the District Master tab.

Add New Address

This button allows you to define a new address for the contact.


Adding a Contact

PATH: Human Resources > Administration > District Master > District Contacts

  1. Click the New button.
    Result
    The Contact Information screen appears.
  2. Enter details for the contact in the following fields:
    • Name
    • Phone Number
    • Fax Number
    • E-mail
    • Area of Expertise
  3. Determine whether you want to use the District Human Resources Address or add a new address.

    To...

    Then...

    Use the District Human Resources address

    Select the Use District Human Resources Address checkbox.
    Result
    The district address appears.

    Add a new address

    Click the Add New Address button. The Add Address dialog appears.
    Enter the new address and click the Change Address button.
    Result
    The new address appears.

  4. Click the Save button.
    Result
    The contact displays in the District Contact Information list.

Updating a Contact's Information

PATH: Human Resources > Administration > District Master > District Contacts

  1. Select the Contact Name in the District Contact Information section.
    Result
    The Contact Information screen appears.
  2. Update the contact's details and click the Save button.

    A contact's name cannot be changed. If a contact's name changes, you must enter a new contact and delete the old contact.


Deleting a Contact

PATH: Human Resources > Administration > District Master > District Contacts

  1. Select the Contact Name in the District Contact Information list.
  2. Click the Delete button.
    Result
    A confirmation window appears.
  3. Click OK.
    Result
    Campus removes the contact from the District Contact Information list.

Printing Contact Information

PATH: Human Resources > Administration > District Master > District Contacts

  1. Select the Print Options button.
    Result
    The Print District Contact Options dialog appears.
  2. Use the information in the following table to complete the Print District Contact Options dialog.

    Field

    Description

    View Options

    Select one of the following options:
    - Summary. Prints the contact name, phone number, and area of expertise.
    - Detail. Prints the summary information and the contact's address, fax number, and email address.

    Select Optional School Contacts

    Select the school(s) to include school contact information.

    Sort Options

    This options sorts the contacts within the district and/or school according to the following options:
    - Area of Expertise
    - Last Name
    - First Name

    Shade Alternate Rows

    Select this option to shade every other contact within each section.

  3. Click the Print to PDF button.


 

Printed Contact Information Example using the Shade Alternate Rows option
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