District Assignments

PATH: Census > People > District Assignments

If Campus Human Resources is enabled, District Assignment information is maintained in the Personnel Master. See the following article for more information:

Campus SIS Integration with Campus HR

The District Assignments tab lists the location where the staff member is working. Users can view the school where the person works, the start date and title, type of employment and assignment code.

District Assignments are used when assigning course sections to teachers. Only teachers in the selected school who are employed during the date range can be assigned to sections.

Essentially, a staff member’s employment record is broken down into two areas - the district of employment and the school(s) to which the person is assigned.


 

District Assignments Editor


A System Preference is available - Require District Employment Records - that determines the functionality of District Employment.

 The available fields and data elements on the District Assignment editor vary from state to state. See the Localizations page for specific state information.

The following pages reference District Assignment tabs that contain logic specific to a state:

District Assignments Editor

The following fields are available on the District Assignments editor.

FieldDescription
SchoolIndicates at what school building the staff person is employed.
DepartmentIndicates the assigned area within the school where the staff person is assigned. The list is populated from the available Departments at the district. This is used for scheduling purposes.

Start Date

Required

Indicates the date the staff person began employment at the selected school. This is the very first date the staff member was employed at the school. Dates are entered in mmddyy format or use the calendar icon to select a date.

End Date

Indicates the date the staff person ended employment at the selected school. This is the very last date the staff member was employed at the school. Dates are entered in mmddyy format or use the calendar icon to select a date.

TitlePosition name of the staff person. This list of titles is editable within the Campus Attribute/Dictionary
Type Indicates the position of the staff member.
FTE of Assignment

Indicates what portion of the employee’s FTE percent this particular district assignment represents. The field accepts both decimal and whole numbers (e.g., .5 or 50 to represent a half-time assignment). It is important for consistency and accuracy of reporting that the same numbering system is used for all employees (e.g. FTE of Assignment in decimal format for all employees).

Not all states use this field.

The District Employment editor also includes a FTE Percent field.

Assignment CodeThe Assignment Code field is an auto-complete field that is dynamically searchable depending upon user-entered text. This information is populated by the values stored in the Attribute Dictionary. If an entered search request does not match any entries in the dictionary, a warning message displays indicating the user should modify the entered search results.
District Assignment CheckboxesThese checkboxes determine, in addition to appropriate tool rights, what access a user has to certain areas of the product. See the District Assignment Checkboxes section for more information.
Supervisors

Denotes the staff person as being a supervisor within the department. If a staff member is marked as a Supervisor on the District Assignment record, this field is available.

External LMS ExcludeWhen marked, prevents this record from being shared with external learning management systems, such as through OneRoster or a custom district configuration.
Teaching ModeIndicates an alternative mode of instruction the staff person uses when teaching classes.
ExcludeWhen marked, the district assignments record is not included in state reporting. It's used in Ed-Fi reporting (Michigan, Nebraska, Wisconsin and Wyoming) and for other state reporting needs.

District Assignments Checkboxes

On this tab are a series of checkboxes that determine, in addition to the appropriate tool rights, what access a user has to certain areas of the product. The following defines what tool rights need to be given and when these checkboxes should be selected.

These checkboxes are used by other areas of the product (e.g., My Data, Emergency Messenger, Ad hoc Reporting) to differentiate between types of staff members.

In addition to the selections made on the District Assignment tab, appropriate tool rights need to be assigned. 

Checkbox

Description

Affected Area

Teacher

Selecting the Teacher checkbox makes the staff member’s name available in the Teacher dropdown lists on the Staff History tab.

This option is available in State Edition.

Scheduling > Courses > Course > Section > Staff History

Special Education

Selecting the Special Education checkbox makes the staff member’s name appear in the Special Ed Staff dropdown list on the student’s Team Members tab when adding new team members.

This option is available in State Edition.

Student Information > Special Ed > Team Members

Program

There is no logic tied to this checkbox.

N/A

Behavior Admin

Selecting the Behavior Admin checkbox makes the staff member’s name appear in the Behavior Admin Staff dropdown list on the student’s Behavior tab when adding new behavior events and on the Behavior Management Resolution editor.

 It is also used to display the staff person's name in the Notify list on the Behavior Referral tool.

Student Information > General > Behavior, Behavior > Behavior Management > Incidents > Resolutions

Behavior > Behavior Referral > Incident Detail Information > Notify

Health

Selecting the Health checkbox allows the staff member’s name to appear in the Administered By dropdown list on the student’s Health Office Visits tab when adding new health events.

Student Information > Health > Health
Office Visits

Behavior Response Approver

When marked, the staff person can be selected in the Behavior Response Approver dropdown list on the Response editor.

Behavior > Behavior Management > Incidents > Response Editor

Response to InterventionWhen marked, the staff member’s name appears in the Response to Intervention dropdown list on the student’s Team Members tab when adding new team members.Student Information > Response to Intervention > General Team Members

Advisor

Selecting the Advisor checkbox allows the staff member’s name to appear in the Advisor dropdown list on the student’s Team Members tab when adding team members for PLP purposes.

This option is available in State Edition.

Student Information > PLP > Team
Members

Supervisor

Selecting the Supervisor checkbox indicates the person is considered a supervisor at the school or district and will display a Supervisor dropdown on the District Assignment tab. Once this checkbox is chosen for anyone at the school, the Supervisor dropdown will appear on all staff member’s District Assignment tab.

Census > People > District Assignment

Counselor

Selecting the Counselor checkbox places the staff member’s name in the Counselor dropdown list on the Fill Counselor Wizard in Scheduling.

Scheduling > Fill Counselor

Food Service

There is no logic tied to this checkbox. However, staff members can still be marked accordingly and information can be pulled in Ad hoc Filter Designer if needed.

N/A

Exclude Behavior
Referral

Eliminates that user’s name from the Submitted By dropdown list on the Incident Detail editor.

 

Self Service Approver

The Self Service Approver checkbox indicates that staff member has the ability to approve or deny requests entered by co-workers using the My Data feature in Census and should receive notifications of those requests in their Process Inbox. The staff member with this checkbox requires additional tool rights to the Request Processor feature.

This selection only turns on/off the notification of requests through the Process Inbox.

In addition to this checkbox, those staff members who will be responsible for approving staff member's My Data requests will also need tool rights to the Request Processor.

This option is available in State Edition:

  • Both calendar rights and the selected district impact which requests are seen. Requests in the Process Inbox will always match those in the Request Processor.
  • If a person has at least one District Assignment with the Self Service Approver checkbox marked and that user has a state edition user account, Process Inbox notifications will be received for any request made in the State Edition in districts for which the staff person has calendar rights.  
  • Calendar rights can be given by creating a State Edition login with a particular district selected on the account and the All Calendars checkbox or by manually selecting calendars on the Calendar Rights tab.
  • To determine which requests are associated with which district, consider the following:
    • If an existing record is being updated, the district is determined by looking at the District ID for that record.  Any user with Request Processor rights and Calendar rights to at least one school in that district will see the request in the Request Processor and be notified via the Process Inbox.
    • If a new record is being requested, the district is determined based on the district selected in the Campus toolbar when the staff member submits the request.  Any user with Request Processor rights and Calendars rights to at least one school in that district will see the request in the Request Processor and be notified via the Process Inbox. 
  • If a user has the Self Service Approver checkbox on the District Assignment record but does not have the Request Processor tool right, notifications will not be received.

Census > Staff Request Processor

FRAM Processor

Indicates the staff member is a designated FRAM Processor and has the ability, depending on assigned tool rights, to process Meal Benefits Applications via the Household Applications or Online Applications tools.
   
FRAM Processors must be given tool rights to the Household Applications and Online Applications tools in order to properly process free/reduced applications.
  
Any staff member designated as a FRAM Processor will receive a Process Inbox Message indicating an Online Meal Benefits Application has been submitted.

FRAM > Household Applications > Online Applications

District Assignment/Course Section Logic

The District Assignment Record is linked to the Course Section Editor by the District Assignment field on the Course Section tab. The following defines the logic used.

This field pulls the Title (or, in some locations, the State Title) assigned to the selected staff person on the District Assignment record. Only assignments within the current school will be available for selection. This field is not required. 

 
District Assignment Field

Once a District Assignment selection has been made on the Staff History Editor, the following logic is applied:

When a District Assignment is ended for a teacher, the start and end dates of the District Assignment display in the selected District Assignment option. 

Add District Assignments

  1. Click the Add Assignment icon. An Employment Assignment Information window will appear.
  2. Select the School at which the person works from the dropdown list. This is a required field.
  3. Select the Department in which the person works from the dropdown list.
  4. Enter the Start Date for this person. This is the date the person began working at the selected school. Dates are entered in mmddyy format or by clicking the calendar icon and selecting a date.
  5. Select a Title from the dropdown list.
  6. Select a Type of employment. These types vary by state. Please select the appropriate options for the user.
  7. Enter the person’s Assignment Code and enter the FTE of Assignment.
  8. Check the boxes to indicate the designations of the person.
  9. Select the person’s Supervisor from the dropdown list.
  10. Enter any other fields necessary that are localized for your state and required for reporting purposes.
  11. Click the Save icon when finished.

State Edition users are not required to select all options on this editor.

The Primary Teaching Area field is not used in all states and options can be localized to fit individual state needs. This field becomes available when the staff member is designated as a Teacher.

 Edit District Assignments

  1. Select the assignment record to modify. 
  2. Make the necessary changes to the record.
  3. Click the Save icon when finished.

When an assignment needs to be ended, enter a date in the End Date field. All other information should remain as a historical instance of the staff person's employment and settings during a certain range.

Manage Documents

To view documents, click the Documents button on the action bar. Users with the appropriate tool rights may also complete the following tasks.

 

 

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