PATH: Census > People > Demographics
The Demographics tab is the basic area for viewing general person information within the Campus system. All people for whom data is tracked, including students, staff, parents/guardians, household members, etc., have a Demographics tab record, which contains basic data organized into the following editors:
- Person Information (standard)
- Person Identifiers (standard)
- Personal Contact Information (standard)
- District Defined Elements (localized / may not appear)
Changes to a person’s Demographic tab may erase historical information. If changes to a person's name, Social Security Number, gender or birth date are necessary, a new Identities record should be created, rather than updating information on this tab. Deleting a Demographics tab record is not recommended.
PATH: System Administration > User Security > Tool Rights
Full access to the Demographics tab requires the following tool rights:
- RWAD rights to Census > People > Demographics
- R rights to Census > People > Demographics > GUID
- R rights to Census > People > Demographics > State ID
- R rights to Census > People > Demographics > Modify Local Staff Number
- R rights to Census > People > Demographics > Modify Local Student Number
- RW rights to Census > People > Demographics > View Staff Birth Date & Age
These tool rights also carry through to any reports generated from the Demographics tab. For example, if a user is not assigned the View Staff Birth Date & Age tool right, that information does not display on the Person Information editor or on the Person Demographics and Person Summary Reports, or when searching for staff.
Demographics Tool Rights
The Person Information editor provides basic information about the person being viewed. Users can view a person's relevant background/identification data.
Fields on this editor are often used in state reporting and other areas of the Campus application. For example, pictures uploaded in this editor can be displayed in other modules ( , POS).
Person Information Section
The following is a list of the fields available on this editor:
The individual's last name.
The individual's first name.
The individual's middle name.
The generational assignment as part of his/her name (i.e., Jr, III) by which the person is referred.
The indication of whether an individual is male, female or other (non-male, non-female). Other Gender is only included when a state has chosen to include additional gender option(s).
Person's date of birth.
Access to see this information for staff is controlled by a tool right. See the Tool Rights section for more information.
Social Security Number
Social Security Number (SSN) assigned to the person. Please see additional information on Social Security Number Tool Rights.
Person's race/ethnicity determination. Please see additional information on the Race/Ethnicity Wizard.
Country in which person was born.
Date Entered US
Date the person entered the United States.
Date Entered US School
Date the person began attending school in the United States.
Indicates the legal document used to verify person's birth.
|Home Primary Language||The name of the specific language the individual uses to communicate at home.|
The name of another language the individual uses to communicate at home.
This field may not be available for all districts.
Nickname preferred by person.
This field may not appear for all states.
Additional comments about the person.
When selected, users can browse to a saved file where this student's picture is stored. The picture will be viewable in other parts of Campus - Seating Charts, Point of Sale Terminals, etc.
Use the Photo Import tool to upload pictures for multiple students.
Protected Identity Information is available on the Identities tab.
The Person Identifiers editor contains unique person identifying information. The fields in this editor are used to identify a person throughout the Campus system - for state reporting purposes, person searches, person records, etc.
Local Student Number
Student's district identification number, used within school/district.
Tool rights (noted above) are necessary to modify the student number.
Generate Number / Generate Number (System Preference Disabled)
Mark this checkbox to generate a Local Student Number.
This checkbox may not appear or may not be usable, depending on the settings of the Student Number Format tool.
|Student State ID|
Student's identification number, as assigned by the state Department of Education.
Tool rights (noted above) are necessary to view the State ID.
Local Staff Number
Staff member's district identification number, used within school/district.
Tool rights (noted above) are necessary to modify the staff number.
Staff State ID
Staff member's identification number, as assigned by the state Department of Education.
Tool rights (noted above) are necessary to view the State ID.
Unique identifier assigned to each person entered into Infinite Campus. This is a database identifier field and cannot be modified.
Tool rights (noted above) are necessary to view the GUID.
A unique identifier used to tie the person's records within Campus to their Ed-Fi record within the Ed-Fi system.
See the Enter an Ed-Fi ID article for more information.
This field and its functionality is not available for all Campus users.
Personal Contact Information
The Personal Contact Information editor contains phone numbers, messaging preferences and the language preferred for receiving messages.
In order for contacts to receive Emergency messages, they must have the Emergency checkbox marked on the phones designated to receive these calls.
Personal Contact Information
Lists the person's email addresses.
The primary Email address displays in the following areas:
The Secondary Email address does NOT display in these areas.
If Campus Human Resources is enabled, the Email is the staff's personal email and Secondary Email is the staff's work email.
The person's cell phone number.
Additional phone number (not applicable to the Cell Phone, Work Phone or Pager fields).
When the Private checkbox is marked, indicates the details should be kept within school settings. See the Private Checkbox Information section for more details.
Marking this checkbox does not have any effect on any Messenger settings.
The person's work phone number.
The person's pager number.
Indicates the language in which the person prefers to be contacted. This field is used in Messenger tools and in letter wizards (Attendance Letters, Behavior Letters, POS Letters, HR Letters, Account Letters, Letter Designer) sent in languages other than English. Languages can be added in the Attribute/Dictionary. [ will add link to setup info att letters when ready ]
Details related to the person's contact information.
Messenger Preference Contact Reasons
|Delivery Device||The device for which message preferences are being set: email, voice or text.|
|Emergency||Indicates messages should be sent to the delivery device.|
|Attendance||Indicatesmessages should be sent to the delivery device. Attendance messages notify guardians when students are absent or tardy from class.|
Indicates Behavior Referral messages should be sent to the delivery device. The Behavior Referral form includes a field called Notify that allows you to select the staff you want to notify. The staff that displays in the Notify field are set up on the tab.
This column only displays when the person has a District Assignment record.
|Priority||Indicates that messages marked as Priority Notification and sent from the , or should be sent to the delivery device.|
|Teacher||Indicates that messages sent from any of the Instruction Messenger tools (, , , and ) should be sent to the delivery device. If given rights by the district or school, teachers can send messages to guardians regarding failing grades and missing assignments. They can also send general announcements.|
Establish Messenger Preferences
Messenger preferences are used to designate which email and/or phone numbers should be used to contact people associated with Campus (i.e., guardians, students, staff).
Any person who has a relationship with a student can be designated as a messenger contact for that student, as long as the Messenger checkbox is marked for that relationship on thetab. All voice, email, text and survey messages sent from the system will generate a Process Inbox (for staff members only) or Portal Inbox (for parents and/or students with Portal accounts) message to the recipient, regardless of the preferences set in this area.
The messenger preferences that appear on this tool can be established and/or updated through one of the following methods:
- Batch setting/updating preferences for all contacts through the tool - System administrators can set preferences for all messenger contacts en masse.
- Manual setting/updating of preferences for individual contacts on the tool - Users with rights to the tool can modify messenger preferences of individual contacts.
- Guardian and/or student contacts set/update their own preferences in the Campus Portal - Messenger contacts with Portal accounts can set/update their own preferences for receiving messages, if the school allows them to do so. This ability is granted to Portal users only when the Contact Information checkbox is marked in the .
- Staff contacts set/update their own preferences through - Staff members can request modifications to their contact information, including phone numbers/email address and messenger contact preferences.
When a checkmark exists in a box in the Messenger Preferences area, the contact will receive a phone call/email/text for the specific type of message, when applicable. If the message applies to students, the contact will receive one message per student to which he/she has a messenger relationship (as indicated by the Messenger checkbox on the tool). Any phone number/email address that is marked to receive a message will receive one message per applicable student.
Campus Messenger with Voice Preferences
Each type of phone message listed (i.e., Emergency, Attendance, Behavior, General, Priority and Teacher) can be assigned to a listed contact phone number (i.e., Household, Other Phone, Work Phone, Cell Phone). If more than one phone number is indicated for the same type of message (e.g., the Work Phone, Cell Phone and Household Phone numbers are marked to receive High Priority messages), multiple calls will be made. This means that a person marked as a messenger contact for more than one student may receive the same message multiple times on multiple phone numbers.
Emergency Voice Messages
If no phone numbers are marked for communication, emergency voice messages will not be delivered to the contact.
If the emergency message is sent for more than one school (rather than as one message from the district level), a contact may receive multiple messages, if that messenger contact has been assigned to more than one student.
Text Messaging Preferences
The Text Delivery Devices checkbox allows text messaging as a contact method for household, other phone, cell and/or work phone numbers.
Emergency Text Messages
text messages are only delivered to a recipient as a final attempt at contact. They are ONLY sent when all initial emergency phone calls and the scheduled number of redials have been attempted for the number without receipt confirmation from the recipient. Should the recipient confirm receipt of the message (by pressing "0" after listening), all text messages scheduled for delivery to any non-shared phone numbers for the recipients will be canceled. Additional phone calls and/or redials to non-shared will also be canceled. Shared phone numbers must be confirmed separately to cancel additional calls to the number. However, shared Text numbers will not be canceled.
District Defined Elements
This editor may not appear to all users.
When displayed, the District Defined Elements editor contains district-localized fields. (Screenshot for example purposes only)
District Defined Elements
The Demographics tab contains sensitive information related to a person’s basic identifying information. Because of this, specific tool rights have been added to control which staff person has the ability to see those data-sensitive fields. In addition to user security rights, a notification is available that indicates which user modified which information about a person (student, staff or other person).
Changes to a person’s Demographic tab may erase historical information. If changes to a person's name, Social Security Number, gender or birth date are necessary, a new Identities record should be created, rather than updating information on this tab. Deleting a Demographics tab record is not recommended - it may delete the person.
When demographic data is modified, a record of the change is available at the bottom of the Person Information editor and the Personal Contact Information area. This change alert displays the user who made the modification, the date of the modification and the time.
Demographic Modification Notice
The Print icons, located in the action bar, allow a user to generate a report for the currently viewed person by choosing either the Person Summary print icon or the Demographic Data print icon.
- The Person Summary report includes household, address and relationship information.
- The Demographics Data report includes all information stored on the Demographics tab, including contact phone numbers/email, contact preferences and preferred contact language.
Demographics Report Options
Active Address information is based on the End Date entered on the address. This end date is inclusive of the last day. For example, if the address is ended for a household as of September 19, that address is considered active until the next day (September 20), at which point the new address is active and prints on reports and displays on the Summary page.
To view documents, click the