Census Verification Report

PATH: Census > Reports > Census Verification

The Census Verification report batch prints student’s census verification data. This data includes race/ethnicity data, household guardian information, contact details and other student-specific information that is verified at the beginning of a school year. 

Census Verification Report

Report Logic

People do not display on the report unless there is a relationship relative to a student being reported. In the instance of a student (Student A) being a member of Household 1 and Household 2, and another student (Student B) being a member of Household 1, Student B displays as a household member for Student A in Household 1 and a Non-Household Contact for Student A in Household 2. This is due to how non-household contacts are constructed. A person can be specifically added as a non-household contact or by being in a household with a person, which automatically makes the first person become a non-household contact in any other household in which the second person belongs.

Information included on the Census Verification Report pulls from the following areas in the Census module:

Active Address information is based on the End Date entered on the address. This end date is inclusive of the last day. For example, if the address is ended for a household as of September 19, that address is considered active until the next day (September 20), at which point the new address is active and prints on reports and displays on the Summary page. 

The following information is pulled from Student Information:

The table below provides information on the fields included in the report from the respective areas above.

Census Verification Report Fields

Campus Path

Campus Field

Student Demographics

Name

 

Census > People > Demographics > Person Information

 

Last Name
First Name
Middle Name
Suffix

Student ID

Census > People > Demographics > Person Identifiers

Local Student Number

Grade

Student Information > General > Enrollments > General Enrollment Information

Grade Level

Social Security Number

Census > People > Demographics > Person Information

Social Security number

Birth Date

Census > People > Demographics > Person Information

Birth Date

Gender

Census > People > Demographics > Person Information

Gender

Federal Designation

Census > People > Demographics > Person Information > Race/Ethnicity

Federal Designation

Hispanic/Latino

Census > People > Demographics > Person Information> Race/Ethnicity

Is the Individual Hispanic/Latino?

Race(s)

Census > People > Demographics > Person Information > Race/Ethnicity

Is the individual from one or more of these races?

Primary Household Information and Non-Household Relationship Contact Information

  • Anyone who has a guardian relationship with the student is indicated with an asterisk.
  • All current addresses assigned to a household print, including primary, secondary and mailing addresses. An indication of the mailing address is included on the printed report. 

Household Name

Census > People > Households

Household Name

Household Phone

Census > People > Households

Phone

Primary Address

Census > People > Households

Address

Relationship

Census > People > Households

Relationship

Name

Census > People > Households
Census > People > Demographics

Name

Email

Census > People > Households
Census > People > Demographics

Email

Phone Numbers

Census > People > Households
Census > People > Demographics

Phone(s)

Priority

Census > People > Relationships

Emergency Priority

Guardian Race/Ethnicity

  • Guardian designation is determined by the Guardian checkbox for the Student in Census > People > Relationships. 
  • A guardian only appears on the Census Verification Report for the Household in which they belong. Only one household prints per page. If a student has two primary households, two pages print for that student.

Guardian Name

Census > People > Demographics > Person Information

Last Name
First Name

Hispanic/Latino

Census > People > Demographics > Person Information > Race/Ethnicity

Is the Individual Hispanic/Latino

Races

Census > People > Demographics > Person Information > Race/Ethnicity

Is the individual from one or more of these races?

Health Conditions

If selected in the report editor, only those conditions that are flagged appear in the Verification report.

Condition

Student Information > Health > Conditions

Description

Start Date

Student Information > Health > Conditions

Start Date

End Date

Student Information > Health > Conditions

End Date

Comments

Student Information > Health > Conditions

Comments

Transportation Bus and Parking Information

AM Bus

Student Information > General > Transportation > Transportation Detail

In Bus

PM Bus

Student Information > General > Transportation > Transportation Detail

Out Bus

Late Bus

Student Information > General > Transportation > Transportation Detail

Late Bus

Arrive Time

Student Information > General > Transportation > Transportation Detail

In Time

Depart Time

Student Information > General > Transportation > Transportation Detail

Out Time

Make

Student Information > General > Transportation > Parking Detail

Make

Model

Student Information > General > Transportation > Parking Detail

Model

Color

Student Information > General > Transportation > Parking Detail

Color

License Number

Student Information > General > Transportation > Parking Detail

Plate Number

Permit Number

Student Information > General > Transportation > Parking Detail

Parking Permit

Report Editor

The following provides information on the available options on the Census Verification Report Editor.

If fields are chosen to be included in the report, but no data is stored in Infinite Campus for that field, the item still appears on the report but does not contain any data.

FieldDescription
Student Selection

The Census Verification Report allows students to be selected by choosing which grade levels or by selecting an Ad hoc Filter. The report can also be generated to include all students in the school who are currently enrolled and have ended enrollment, or just for those active students. The default selection is by Grade.

When generating the report for Active Students Only, an Effective Date must be entered.

When the Active Students Only checkbox is marked, select students by choosing grade levels (not an ad hoc filter).

Household Selection

The following options are available:

  • Primary Households
  • Secondary Households
  • Non-Household Guardian Information

At least one option must be selected in order for the report to generate.

The default selection is Primary Households. All students appear when this option is chosen; however, if a student does NOT have a primary household, the report for that student reads "lastName, firstName has incomplete Census data and does not belong to a primary household."

When selecting Secondary Households, only students who have at least one secondary household are included (meaning, a student who only has a primary household does not print when only the Secondary Households option is chosen).

When selection both Secondary Households and Primary Households, both household types are included on the report.

When selecting Non-household Guardian Information, a page only prints for a student if that student has a Non-Household Contact with a guardian relationship and that guardian is a member of a household.

Optional Information Selection

Additional information that can be selected includes race/ethnicity data, student pictures, transportation data and health conditions. The following is a list of the optional items that can be selected:

  • Non-household Relationship Contact Information (default selection) (This returns individuals who have a relationship record but do not share any households).
  • Student Race/Ethnicity Information (default selection)
    • Include Race Options as checkboxes
  • Guardian Race/Ethnicity Information
    • Include Race Options as checkboxes
  • Health Conditions
    • Flagged Conditions Only
  • Transportation Bus Information
  • Transportation Parking Information
  • Student Pictures
  • District Name in Header
  • Resident District - Only for Kentucky Districts

Transportation data looks at a specific date from which to pull data. If the Active Students Only option is selected, the transportation record that is active on the date entered is used. If no transportation record is active on that date but the student has a record starting in the future, that data is used. If a student has no transportation data on that day or in the future, the section reports blank.

Privacy Options

Mark the desired privacy options to include - Birth Date, Social Security Number and/or Student ID. The default option is Include Birth Date.

The Social Security Number selection is only available if a user has the Social Security number Tool Rights assigned.

Sort Options

Select the appropriate sort option for the report. The following options and logic applies:

  • By Student - report generates in alphabetic order by the student's last name
  • By Grade/Student - report generates in grade level order, alphabetic by student's last name
  • By Homeroom Teacher - report generates based on the student's assigned homeroom teacher (this option looks at both the Course and Section data to determine homeroom teachers)
    • If the Active Students Only checkbox is NOT marked, the date the report is generated is the "reporting date."
      • If the report is generated after the last day of the first term for the selected calendar, the first instructional day of the calendar is the "reporting date."
      • If the report is generated before the first day of the first term for the selected calendar, the first instructional day of the calendar is the "reporting date."
    • If the Active Student Only checkbox is marked, the Enrollment Effective Date is the "reporting date."
    • If the student is scheduled into two more reportable sections relative to the report options, the section with the lowest section ID is used for sorting/report. Note the following:
      • A teacher from a section of a course that does not have the Active flag checked never reports when using the Sort by Teacher/Period logic.
      • A teacher from a section of a course that is marked as Homeroom (on the course or on the section) but does not have the Active flag checked never reports when using the Sort by Homeroom logic.
      • If the student does not have a course section flagged as Homeroom, the student reports as N/A for Homeroom Teacher.
      • If the student is in a course section that has had a change in Primary Teacher, the teacher who is active on the "reporting date" is used.
  • By Teacher/Period - report generates based on the selected teacher, period, period schedule and term selected in the corresponding dropdown list. ONLY students who meet the criteria entered print on the report. If a Teacher is chosen for Period 4, only students scheduled into that teacher's class section for that period appears.
    • If the Active Students Only checkbox is NOT marked, the date the report is generated is the "reporting date."
      • If the report is generated after the last day of the first term for the selected calendar, the first instructional day of the calendar is the "reporting date."
      • If the report is generated before the first day of the first term for the selected calendar, the first instructional day of the calendar is the "reporting date."
    • If the Active Student Only checkbox is marked, the Enrollment Effective Date is the "reporting date."
    • If the student is scheduled into two more reportable sections relative to the report options, the section with the lowest section ID is used for sorting/report. Note the following:
      • A teacher from a section of a course that does not have the Active flag checked never reports when using the Sort by Teacher/Period logic.
      • A teacher from a section of a course that is marked as Homeroom (on the course or on the section) but does not have the Active flag checked never reports when using the Sort by Homeroom logic.
      • If the student does not have a course section flagged as Homeroom, the student reports as N/A for Homeroom Teacher.
      • If the student is in a course section that has had a change in Primary Teacher, the teacher who is active on the "reporting date" is used.

Teacher names, when sorting by Homeroom

Teacher or Teacher/Period displays in the header of the report.

Report Comments

Custom comments can be added to the report. These comments print on each student's verification data.

Generate the Report

Selecting all available options may cause the report to be longer than one page.

A Year and School must be selected from the Campus Toolbar in order to generate the Census Verification Report.

  1. Determine which students to include in the report by selecting either a Grade level or an Ad hoc Filter.
  2. If only active students should be returned, mark the Active Students Only checkbox and enter an Enrollment Effective Date
  3. Select the desired Households to include on the report.
  4. Select the desired Optional items to include on the report. 
  5. Select the desired Privacy items to include on the report.
  6. Select the desired Sort Options for the report.
  7. Enter any Report Comments.
  8. Click the Generate Report button. The report appears in a new window in PDF format. 

The images following include all available options on the report editor.

Census Verification Report


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