Attendance (Portal)

This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation.

PATH: Campus Portal > Attendance

The Attendance tab of the Campus Portal allows parents to track student attendance using a variety of summary options and attendance views.


Image 1: The Attendance Tab

Attendance through the Calendar Tab

Attendance information can be accessed through the Calendar tab in both the Family and Student sections of the navigation pane. The tab defaults to the current month, but clicking the black arrow icons on either side of the month allows users to view previous and future months.


Image 2: Family Calendar Tab

Clicking the Bell attendance icon will generate a detail window for that specific attendance event. The Description column indicates the type of attendance event which occurred. These descriptions are set by the district. Attendance comments will display if a district has selected this option on the Portal Options tab .


Image 3: Attendance Detail Window from the Calendar

Attendance Tab

The Attendance Tab can be accessed from the Student section of the navigation pane, after a specific student has been chosen from the Switch Student menu. This section provides a variety of summary and detail options for viewing attendance information. This section is updated in real time, as the teacher or attendance clerk enters daily or period attendance.

Attendance Calendars

The attendance calendar at the top of the attendance screen provides color-coded absence and tardy information for the selected student. The current day is outlined in blue. Clicking the black arrow icons will allow the user to view previous and future months. All instructional days can be selected. Non-instructional days are grayed out and cannot be selected.


Image 4: Attendance Calendars

The attendance colors are defined as follows. These definitions can vary by district.

 

Color

Code

Definition

Green

Excused

Parents notify the school with a reason for the absence and district policy determines this it to be an excused absence, such as illness, funerals, medical appointments, etc.

Red

Unexcused

Districts have determined that the absence is not excused. This might include truancy, suspensions, unplanned vacations, etc.

Grey

Exempt

These are usually school-sponsored events, such as field trips, concerts or athletic activities.

Yellow

Unknown

The reason for the absence has not been verified by school staff.

Attendance taken by the teacher displays in yellow until it has been verified by school staff and an excuse type has been assigned.

 

Clicking on an instructional day will generate a detail window including any absence or tardy information for that day. The window displays attendance information by period, including the period of the course, the name of the course and the time the course meets. Attendance Event information is found in the Description column. Depending on the district's preferences, attendance Comments may also appear. Clicking the 'X' in the top right corner of the detail window to return to the original attendance screen.


Image 5: Attendance Day Detail

Summary Options

Below the Calendar, four tabs allow users to view summaries of attendance information by Course, by Period, by Day and by Term. Dates in the summary tabs can be selected to generate a detail window. Selectable links appear in blue text.

Summary By Course

Clicking the Course tab within the attendance section will display attendance events sorted by the courses in which a student is enrolled. Courses appear in numerical order by course number with the teacher's name following. Attendance information is summarized by event type Periods Absent, Tardy, Early Release and Present. Totals for each event type are located at the bottom of the tab. If no attendance events are recorded for Early Release and Present, these columns will be hidden from view.

Clicking the arrow next to the name of a course will expand a list of all attendance events for that course. Dates and attendance event counts will appear in blue and can be selected to display a detail window. Courses that do not have any attendance events will not display in the list.

Image 6: Attendance Summary by Course

Positive Attendance by Course

If any of the student's courses record attendance using minutes present (instead of minutes absent), this time displays after the Summary by Course list.  The course name and teacher, Present Time and the expected Hours are viewable. Click the linked Present Time value to see specific time in and out values.

'

Image 7: Positive Attendance Entries

Summary By Period

Attendance information can also be summarized by class meeting times by selecting the Periods tab. Clicking the black arrow icons on either side of the Term name will display information for previous or future terms. The date range of the term appears below the term name. Attendance information is summarized by event type Periods Absent, Tardy, Early Release and Present. Totals for each event type are located at the bottom of the tab. If no attendance events are recorded for Early Release and Present, these columns will be hidden from view.

Clicking the arrow next to the name of a period will expand a list of all attendance events for that period. Dates and attendance event counts will appear in blue and can be selected to display a detail window.


Image 8: Attendance Summary by Period

Summary By Day

The Day tab lists all attendance events for the school year beginning with the most recent. Each day is broken up by period. Events from different terms are divided by a gray line. Events are color-coded based on the same system as the Attendance Calendars and the following abbreviations:

Dates and period totals will appear in blue and can be selected to display a detail window. Attendance information is summarized at the bottom of the tab by Absent Totals, Tardy Totals, Early Release Totals and Present Totals.


Image 9: Attendance Summary by Day

Positive Attendance by Day

If any of the student's courses record attendance using minutes present (instead of minutes absent), this time displays on the Summary by Day view.  Click the Date or the Present Time value to see more information about the entered time.

Image 10: Positive Attendance by Day

Summary By Term

Clicking on the Term tab will sort attendance information by term such as quarter, trimester, or some other school-established term. The dates included in each term are listed next to the term name. Attendance information is summarized by event type Periods Absent, Tardy, Early Release and Present. Totals for each event type are located at the bottom of the tab. If no attendance events are recorded for Early Release and Present, these columns will be hidden from view. A total per term of Days Absent also appears measured in whole/half days as defined by the district. Attendance information is totaled at the bottom of the tab.

Clicking the arrow next to the name of a term will expand a list of dates on which attendance events occurred for that term. Dates, attendance event counts and totals will appear in blue and can be selected to display a detail window.


Image 11: Attendance Summary by Term

 Positive Attendance by Term

If any of the student's courses record attendance using minutes present (instead of minutes absent), this time displays on the Summary by Term view. A list of the terms in the calendar and the entered Present Time is listed. Click the time entry to see additional details.

Image 12: Positive Attendance by Term

Detail Options

At various points in the Attendance Summary tabs, dates, attendance event counts and totals will appear in blue and can be clicked to generate an additional detail window. Clicking the 'X' in the top right corner will return the user to the original attendance page.

Summary-Specific Detail

Where attendance events exist, totals appear for each summary type, including course, period or term. Clicking these attendance event counts will generate a detail window which displays the count by status, Excused, Unexcused, Exempt and Unknown.


Image 13: Summary Detail Window

Date Detail

Where attendance events exist on the Course, Period and Term summary tabs, clicking the black arrow will expand the list of dates that make up the attendance count. Next to the date itself, which is a link to a detail window, appears the day of the week, the type of attendance event (Absent, Tardy, Early Release or Present) and the status of the event (Excused, Unexcused, Exempt or Unknown).

Clicking on the date will generate a detail window for that day. This window lists Period, Course and Time the event took place as well as a Description of the attendance event and any Comments.


Image 14: Date Detail Window

Total Detail

Where attendance events exist, each type of attendance event (such as absence, tardy, etc.) is totaled at the bottom of the tab. Clicking these totals will generate a detail window which sorts the attendance events by status, Excused, Unexcused, Exempt and Unknown. This option is available for all summary tabs.


Image 15: Total Detail Window

Feedback