Address Info

PATH: Census > Addresses > Address Info

The Address Info tab lists information about the selected address. The address provides a location for the household, and ties the students to the address. Addresses are listed on several reports, reviewed as part of the Enrollment processes and several other areas of Infinite Campus.

Districts can choose to work with their city's planning committee or utility company to import all district addresses.

 

Address Info Editor


Address Info Editor

The Address Info tab is displayed when searching for Households and selecting the Address item from the Household Search Results or by searching for Addresses and selecting a search result.

Addresses can be added to Campus from the Address Info tab, but it is recommended that the Add Address wizard is used to add multiple addresses to Campus.

Address Info Definitions

The following table defines the fields available on the Address Info tab. Some fields on this editor are localized by states or district, and may not appear.

Field

Definition

Post Office Box

Indicates the address is not a physical location but a mailing location.

Number

House Number of the address, or Box number if the address is a P.O. Box address.

In the address 7750 South Barstow Street NE, My Town MN 55555, 7750 is the number. Only enter the number of the address.

Prefix

Direction of the street in the address.

In the address 7750 South Barstow Street NE, MyTown MN 55555, South is the prefix.

Street

Name of the street.

In the address 7750 South Barstow Street NE, My Town MN 55555, Barstow is the street name. Enter only the name of the street.

Tag

Label of the entered street - Avenue, Street, Blvd., etc.

In the address 7750 South Barstow Street NE, My Town MN 55555, Street is the tag. Enter only the tag in this field.

Direction

Direction indicating the placement of the street within the city limits.

In the address 7750 South Barstow Street NE, MyTown MN 55555, NE is the direction. Enter only the direction in this field.

Apt

Apartment number if this address is for an apartment building location.

In the address 7750 South Barstow Street NE, Apt. 101 My Town MN 55555, 101 is the Apartment number.

City

Postal city for the address.

State

Two-digit state code for the address.

Zip Code

Postal zip code (plus 4 if available).

County

County in which the address is located.

Other Address Fields

Location CodeNumeric representation number to accurately locate the address.
Latitude

Numeric representation of the address based on north and south placement, generally imported from a district GIS application.

Use the magnifying glass to locate the latitude of the address. The house number and street name must be populated in order to populate the address latitude. It is also recommended that one or all of the following also be entered:

  • City
  • State
  • Zip code

If an error message displays, verify the entered values for the address are correct. You may need to change the street name or add a direction. For example, Lexington Ave may need to be entered as County Road 17.

Longitude

Numeric representation of the address based on east and west placement, generally imported from a district GIS application.

Use the magnifying glass to locate the longitude of the address by clicking the icon next to the Longitude field. The house number and street name must be populated in order to populate the address longitude. It is also recommended that one or all of the following also be entered:

  • City
  • State
  • Zip code

If an error message displays, verify the entered values for the address are correct. You may need to change the street name or add a direction. For example, Lexington Ave may need to be entered as County Road 17.

TractProvides a general placement of the address if specific address fields are not available.
BlockProvides a general placement of the address if specific address fields are not available.
Legal Description

Provides a definition of the address used in Impact Aid reporting when a street location is not available. Each county determines what a legal description is (lot and block data).

This field only shows when the Impact Aid System Preference is turned on.

See the Impact Aid section for more information.

CommentsProvides any additional notes on the address and are for internal reference only.
DistrictIndicates the school district to which students at the address attend. This is often used in school choice settings.
Impact Aid Site

Lists any Impact Aid Site associated with the address. When this field is populated, the Impact Aid tab displays the address is part of federal land.

See the Impact Aid section for more information.

Edit Address Information

  1. Select the appropriate address from the Search Results.
  2. Enter data into the appropriate fields.
  3. Select the District in which the address is located from the dropdown list. This helps with planning and busing.
  4. If the address is considered part of federal land, select the Impact Aid Site from the dropdown list.
  5. Click the Save icon when finished.

Modification Alerts

Because address information is sensitive data, tool rights to modify and view address information should be closely monitored. In addition to tool rights, visual notification is displayed on the Address Info tab when changes are made to the address. This appears at the bottom of the Address Information editor and notes who made the modification and when.

Address Modification Notice

Impact Aid

Impact Aid funding is designed to assist local education agencies that are affected by federal activities in their school districts (like reservation land or military bases). For more information on the Impact Aid program, see the Office of Impact Aid website.

Impact Aid Workflow

Follow these steps to track Impact Aid information in Campus. For additional information on Impact Aid, see the Department of Education website.

Done

Task

 

Create Impact Aid Sites.

 

Turn on the System Preference for tracking Federal Impact Aid.

 

Assign Impact Aid Sites to household guardians on the Impact Aid tab.

 

Assign Impact Aid Sites to Addresses within the district.

 

Generate the Impact Aid Site Report to find students who live on Federal installations.

 

Generate the Impact Aid Employment Report to find guardians who are employed by the government.

Impact Aid Address Fields

As stated above, each county determines what the legal description is for a housing unit when a physical address of that unit is not available or does not exist. An example of a legal description would be the following:

It is assumed that a housing unit that uses the legal description does not necessarily have a P.O. Box as a mailing address.

An address can be added using the Add Address tool that does not contain standard address fields (number, street, tab, etc.). When an address is saved without this information, it cannot be searched in Campus. When a legal description is used in place of an address (when a household does not have an address), the legal description is searchable, and returns in the search results in the following areas:

The Legal Description is also included in the Person Summary Report.

Address Legal Description

Impact Aid Address Information

When a person's household address is part of an Impact Aid Site (the Impact Aid Site and Indian Land Type fields are populated on the Address Info tab), a message displays at the top of the Impact Aid tab.

Address Display on Impact Aid Tab


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