Add Person

PATH: Census > Add Person

The Add Person Wizard provides users with a way to create persons (staff members, students, parents/guardians, etc.) in Infinite Campus.

Like students and parents/guardians, staff members are entered in Campus as a person record. That person record does not become a staff record until a District Employment record is created and they have a Staff ID number.

Staff members can be created by using the Add Person Wizard or by using the Staff Locator wizard. The Staff Locator will find staff members already entered into Campus throughout the state (in State Edition installations) or the district (in District Edition installations). With both wizards, a search will be done before allowing the user to create a new person or a new district staff member.

The Add Person Wizard provides a way for new persons – staff, students, members of households – to be entered quickly into the product.


Image 1: Census Add Person Wizard

To eliminate the possibility of duplicate persons, the wizard forces the user to search prior to adding new persons. The last name must be entered before the Search button becomes active.

Use the Add Person Wizard to Create a New Person

  1. From the Add Person Wizard, enter the Last Name. This is a required field. Additional search criteria may be entered – first name, middle name, birth date and gender.
  2. Click the Search button when finished entering criteria. Matching search results, if any, will appear in the box to the right. It is recommended that the results be thoroughly reviewed before creating a new person.
  3. To review in more detail the search results of the persons, click the Details link next to the person’s name. This will display a Person Summary Report of that person’s demographic data, contact information and relational information.
  4. If the search results do not match the information that needs to be entered, select the Create New Person button. The Person Creation and Person Identifiers editor screen will appear. Enter as much of the information that is known at this time.
  5. In the Person Creation fields, enter the Last Name, First Name and Gender of the person. These are required fields. There may be district specifications for entering this information.
  6. Enter additional person information where known.
  7. In the Person Identifiers area, enter the Staff State ID and Staff Number, if applicable. Sites tied to a State Edition may have Staff State ID generation enabled. In that case, the Staff State ID field will not be available for editing and an ID will be automatically generated when the person is given an employment record.
  8. Click the Save button at the bottom of the screen. Once the information is saved, the wizard will display the new person entered in a search box. To review or to enter additional Census items (household memberships, relationships, enrollments), select the person’s name.


Add Person Wizard - Create New Person

Use the Add Person Wizard to Find a Person

  1. From the Add Person Wizard, enter the Last Name. This is a required field. Additional search criteria may be entered – first name, middle name, birth date and gender.
  2. Click the Search button when finished entering criteria. Matching search results, if any, will appear in the box to the right. To review in more detail the search results of the persons, click the Details link next to the person’s name. This will display a Person Summary Report of that person’s demographic data, contact information and relationship information. It is recommended that the results be thoroughly reviewed before creating a new person.
  3. Select the correct person from the list of results by clicking on the Person icon, the name or the person ID. The Demographics tab will appear.
  4. Review the entered information for accuracy and district policy for entering Census information.
  5. Click the Save button at the bottom of the screen. The person information will be updated accordingly.
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