FRAM Preferences

FRAM Preferences designate options and values of commonly used FRAM items. The following tabs are available:

Application Preferences Tab

PATH: FRAM > FRAM Preferences > Application Preferences

Settings on the Application Preferences tab allow the user to set default values for letter configuration and to configure options available during Meal Benefits and Educational Benefits application processing.

 

FRAM Application Preferences

Preference

Definition

Areas Affected

Default Expiration Date

This is the date on which current student eligibilities should expire. Typically, this date is set to 30 days into the next school year. The date set in this field will auto-populate Meal Benefits Application expiration/end date fields.

 

Eligibility Import Preferences
Include Medicaid in Extend Direct Certification

If this checkbox is marked, the Extend Direct Certification Status to Additional Students in Household checkbox will also include Medicaid when using the Eligibility Import Wizard to import a direct certification file.

If all students in the same household as the import student should be assigned a Direct Certification eligibility status (even when not included in import file), users can mark the Extend Direct Certification Status to Additional Students in Household checkbox. Marking this checkbox will compare the student in the import file to the student(s) listed in the primary household or at the same address. Students in the household who do not have existing eligibilities will be assigned the same eligibility status as the student included in the import file.

Eligibility Import Wizard

Non-Direct Eligibility OverwriteIf this checkbox is marked, new non-direct eligibilities imported from the Eligibility Import Wizard will overwrite existing non-direct eligibilities. This checkbox is marked by default.Eligibility Import Wizard
General Letter Preferences

Hide Breakfast Program

If this checkbox is marked, the breakfast-related fields will be hidden on default and custom Approval/Denial letters.

FRAM Letters

Hide Eligibility Expiration Date

If marked, Eligibility Expiration Date will be hidden on default and custom Approval/Denial letters.

FRAM Letters

Custom Letter Preferences

Use Custom Approval/Denial Letter

If this checkbox is marked, custom approval/denial letters are used instead of canned letters. See the FRAM Letter Editor article for more information about custom letters. 

This option must be selected for districts utilizing Online Meal Benefit Applications.

Canned Letter Preferences

Hearing Official Name

The name of the person who conducts Meal Benefits Application appeals. This field will insert the Hearing Official's name into default Approval/Denial letters. This option is not used in Custom letters.

Homeless Coordinator

The name of the person to be listed as a contact in verification letters for questions related to homeless student eligibilities and the verification process.

Migrant Coordinator

The name of the person to be listed as a contact in verification letters for questions related to migrant student eligibilities and the verification process.

Runaway Coordinator

The name of the person to be listed as a contact in verification letters for questions related to runaway student eligibilities and the verification process.

General Application Preferences

Auto Fill Application Name

This field designates how Meal and Educational Benefit applications will be named for identification purposes. Based on the value chosen, household applications will be listed under the Signer's Name (e.g., Johnson, Sally) or the Household Name (Johnson Household).

Auto Fill Reference Number

This field assigns a number to applications for identification purposes. This field is a read-only information field to show the next reference number to be assigned to a submitted application.

This is not the exact number of applications processed to date. This includes any applications that have been started and not finished, deleted, excluded, etc. This number increments each time an online application is started (even if it's not finished) and each time New is selected in Household Applications.

Display Medicaid Opt Out

If this checkbox is marked, the Opt Out Medicaid checkbox will display on several FRAM tools and reports. When the Opt Out Medicaid checkbox is displayed, it is used to indicate whether or not a parent wishes to be contacted by the Medicaid (Medicaid Program) agency as related to their student's free/reduced eligibility. More information on this checkbox is included on the tools for which it appears.

Display SCHIP Opt Out

I f this checkbox is marked, the  Opt Out SCHIP checkbox will display on several FRAM tools and reports. When the Opt Out SCHIP checkbox is displayed, it can be used to indicate whether or not a parent wishes to be contacted by the SCHIP (State Children's Health Insurance Program) agency as related to their student's free/reduced eligibility. More information on this checkbox is included on the tools for which it appears.

Hide Annual (Yearly)If this checkbox is marked, the option to enter a "Annual" income is hidden on the Household Applications and FRAM Online Applications.
Benefit Case NumberThis field allows you to enter the minimum and maximum number of digits allowed when users enter a Benefit Case Number.
Process Inbox Messages
OptionDescriptionAreas Affected
Include Paper ApplicationsIf selected, the application signer who submitted the paper Meal Benefits Application will automatically receive a Portal message informing them their application has been processed after the FRAM Processor processes the application within Campus.
Include Approval/Denial Letter

If selected, the application signer who submitted an Online Meal Benefits Application will receive an Approval/Denial Letter in their Portal Inbox after the application has been processed within Campus.
   
If Include Paper Applications is selected as well as Include Approval/Denial Letter, then a paper Meal Benefits application processed in Campus via Household Application will receive an Approval/Denial Letter via their Portal Inbox.

 
State Agency NameThe name of the agency that makes eligibility determinations.
SFA IDThe School Food Authority ID as assigned by Food & Nutrition Services.
Provision Preferences

Educational Benefits Applications Processed

If marked, this indicates Educational Benefits Applications are processed in the district due to one or more schools participating in Provision programs and enables users to create an Educational Benefits Application in the Household Applications tool.

This is a district-wide setting.

  • Individual School(s) - Indicates some but not all schools in the district process Educational Benefits Applications. When benefit applications are processed, the default selection will be Meal Benefits Application when selecting a new Household Application.
  • All Schools- Indicates all schools in the district process Educational Benefits Applications. When benefit applications are processed, the default selection will be Educational Benefits Application when selecting a new Household Application.

    This field will not appear unless Provision Program fields are enabled on the School tab.

Online Application Preferences

Meal Benefits

Enables the Application/Forms section to become available within the Campus Portal. This checkbox also enables users to use the Meal Benefits Application within the Applications/Forms section for submitting Household Applications via the Portal. 

Please review the Setting up Online Meal Benefit Applications article for a detailed walk-through of the workflow required in order to enable and properly manage Online applications.

FRAM Processor Locked Time

Indicates the number of minutes a FRAM Processor is able to work on processing an Online Meal Benefits Application submitted via the Portal before other FRAM Processors are allowed to open and process the online Meal Benefits application. This functionality ensures no more than one processor is processing the same application at the same time. After an online Meal Benefits application is submitted for approval and the amount of time selected in this field has passed, any processor may process the application.

Online Applications

Medicaid

Allows schools/districts to enter a different name for their Medicaid benefits. This will be the Alternate Medicaid name used in the Authorizations screen within the online Meal Benefits Application on the Portal. If an alternate name is not entered, the USDA name will be used.

Online Meal Benefits Application

SCHIP

Allows schools/districts to enter a different name for their SCHIP benefits. This will be the alternate SCHIP name used in the Authorizations screen within the online Meal Benefits Application on the Portal. If an alternate name is not entered, the USDA name will be used.

Online Meal Benefits Application

SNAP

Allows schools/districts to enter a different name for their SNAP benefits. This will be displayed in the Benefits question in the online Meal Benefits Application workflow.

Online Meal Benefits Application

TANF

Allows schools/districts to enter a different name for their TANF benefits. This will be displayed in the Benefits question in the online Meal Benefits Application workflow.

Online Meal Benefits Application

FDPIR

Allows schools/districts to enter a different name for their FDPIR benefits. This will be displayed in the Benefits question in the online Meal Benefits Application workflow.

Online Meal Benefits Application

Other

Allows users to enter up to three additional meal benefits. These additional benefits will be displayed in the Benefits question in the online Meal Benefits Application workflow.

Online Meal Benefits Application

 


Verification Preferences Tab

PATH: FRAM > FRAM Preferences > Verification Preferences

Settings on the Verification Preferences tab allow the user to set default values/options to be used in letters sent to guardians of households whose applications are being verified:

All preferences are tied to and impact the Verification tool.

FRAM Verification Preferences


Preference

Definition

Use Custom Verification Letters

If this checkbox is marked, the district uses custom verification letters. See the FRAM Letter Editor article for more information about custom letters.

First Pre Notice Letter Due Date

The first Pre Notice Letter includes the due date from this field.

Second Pre Notice Letter Due Date

The second Pre Notice Letter includes the due date from this field.

Hearing Date

If parents do not approve of their new eligibility status, they must request an appeal by this date.

Confirming Official Name

The name of the person confirming the verification of Meal Benefits applications.

Reverse Charge or Toll Free Information

The phone numbers/contact information of district officials who handle recipient inquiries on Verification Notification letters.

Secondary Lunch

The standard price of high school lunch.

Secondary Breakfast

The standard price of high school breakfast.

Middle Lunch

The standard price of middle school lunch.

Middle Breakfast

The standard price of middle school breakfast.

Elementary Lunch

The standard price of elementary lunch.

Elementary Breakfast

The standard price of elementary breakfast.


Permission Preferences Tab

PATH: FRAM > FRAM Preferences > Permission Preferences

The Permission Preferences tab allows districts to enter permission types provided to students within the district. These permission types appear in the online Meal Benefits Application on the Authorization screen and for both Meal Benefits and Educational Benefits applications via the Household Applications editor.

This allows the application signer to approve or deny the permission type to share their child(ren)'s free/reduced eligibility with district staff in charge of other programs for benefits such as free text books, free sports fees, etc. Permissions will also appear in the Eligibility Editor.

Setting up permissions is not required by the district. This is optional. Check to see if your district currently provides permission to share approval via a paper document.

If a Permission is added after the Application Instructions Template has been created, the template will need to be recreated for the permission information to populate correctly and for it to display properly in the online Meal Benefits Application.

FRAM Permission Preferences

The image below is an example of how permissions are established on a Meal Benefits Application. Permissions also appear for Education Benefits Applications.

Permission Preferences in a Household Application

The image below is an example of how permissions are set by the application signer when filling out the online Meal Benefits Application via Portal.

Permission Preferences in the Meal Benefits Application

 

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