Attendance (Student)

PATH: Student Information > General > Attendance

All attendance data for each student is displayed on the Attendance tab. This information is given at the detail level for each day. Summaries are available both by term and course. Attendance events are color-coded according to the key at the top of the tab.

See the following for more information:


Student Attendance Tab

The Kentucky Attendance Profile is generated from the Attendance tab for Kentucky users.

Attendance Codes must be entered in System Administration in order to record student attendance.

Attendance Process

Attendance can be recorded in a school by several different people. The following is a high-level summary of the attendance process:

  1. Teachers enter attendance information for each Course Section.
  2. The Attendance Office processes entered teacher attendance, assigning excuse codes to each entry using the Attendance Wizard or Daily Attendance.
  3. The Attendance Office can also manually add attendance events to a student's Attendance tab.

Tool Rights

Assign the appropriate access for users to the Student Information > General > Attendance tool right.

Assign R(ead) rights to the Student Information > General > Attendance > Additional Enrollment Attendance subright.

Assign R(ead) rights to the Student Information > General > Attendance > Chronic Absenteeism Information subright.

Student Information > General > Attendance Tool Rights

Student Attendance Information in Ad hoc Query Wizard

Use the Student Data Type in the Filter Designer to build reports that include attendance information. There are several options available within the Student > Attendance folder, and the available elements are essentially the same; the difference is around how the attendance data is grouped. There are items that organize attendance data by term (Term Mark Count, Term Summary, Daily Exact Term Summary, etc.) and items that organize data by the Course (Course Mark Count, Course Term Summary, etc.)

Spend some time building filters that include fields from each section, so you can see how the attendance information for a student displays differently depending on what options are selected. There are several core reports available that also report attendance data.

Attendance Filter Designer Options

Chronic Absenteeism Data

There is no core report available for finding students who are considered chronically absent. Filters can be created in the Filter Designer that report this information. Example reports of the Chronic Absenteeism fields are included below. Reports can also be created using the Attendance Day Detail and Attendance Day Summary view options (Approximate, Exact, Exact Minute, Federal). The following images list a student and the Chronic Absentee Detail information for each of the detail and summary views.

Choosing fields from the Chronic Absenteeism folder reports information included in the Chronic Absenteeism editor viewable on the Student Attendance tab. Data that reports in ad hoc filters using these fields varies depending on the assigned Attendance Aggregation Preferences

Additional information is available on the View Student Attendance article.

In these examples, attendance data is returned for a range of dates.

 Click here to view sample Chronic Absentee Ad hoc Reports

Approximate Calculation

Attendance Day Detail View

Attendance Day Detail View - Approximate

Attendance Day Summary View

Attendance Day Summary View - Approximate

Exact Calculation

Attendance Day Detail View

Attendance Day Detail View - Exact

Attendance Day Summary View

Attendance Day Summary View - Exact

Exact Minute

Attendance Day Detail View

Attendance Day Detail View - Exact Minute

Attendance Day Summary View

Attendance Day Summary View - Exact Minute


Attendance Day Detail View

Attendance Day Detail View - Federal

Attendance Day Summary View

Ad hoc Report - Federal Summary View

Linking Behavior Records and Attendance Records

When schools have chosen to link behavior incidents to attendance records, attendance records display automatically when the behavior resolution is saved on the behavior management record, based on the dates entered on the behavior resolution.

Mark the appropriate attendance codes that relate to behavior resolutions.Attendance Codes
Mark the appropriate behavior resolution types to allow for attendance modification.Resolution Types
Create a behavior incident , assigning events and participants .

Behavior Management

Behavior Referral

Enter a behavior resolution for one of the event participants.

Behavior Management

Student Behavior

Verify the entered behavior event and resolution, and mark the incident complete.Behavior Management
Verify the behavior event displays on the student's behavior tab.Student Behavior
Verify the attendance tab displays an entry for the behavior resolution.Student Attendance

Generate a report looking for any inconsistencies in linked behavior/attendance records.

Behavior Attendance Audit Report

When the behavior resolution is entered with an Attendance Code and any attendance conflicts have been addressed, the student's attendance tab is updated accordingly.

Step 7 - Linked Attendance/Behavior Record

The pop-up message indicates the record was because of a behavior incident. This also displays in the record's Comments field when clicking an entry from here.

Step 7 - Linked Attendance/Behavior Record Detail

Manage Documents

The Documents feature was added with the E.1406 release.

To view documents, click the Documents button on the action bar. Users with the appropriate tool rights may also complete the following tasks.