FRAM Letter Batch Report
PATH: FRAM > Reports > FRAM Letter BatchThe FRAM Batch Letter report generates the following letter types: Pre-Application Letters, Direct Certification Approval Letters, and the Approval Denial Letters. Only one letter per household generates.
Due to the amount of applications submitted in some districts, this batch process makes it easier to print Approval/Denial letters.
FRAM Letter Batch Report
The following information provides details on the FRAM Letter Batch Report editor.
The School Year selection determines which data the report includes. It defaults to the active school year and can be modified to generate letters for past years or future years
FRAM Letters can be chosen to generate for patrons on a daily, period or monthly basis. An effective Date, Date Range or Month must be indicated, as it is used to find new letters based on the time period chosen for applications since the last time the report was generated.
The FRAM Letter Batch can generate the following types of letters:
FRAM Letters can be sorted by either the Guardian/Signer, by City of the household address or by the Zip code of the household address.
|Include Current Enrollments Only|
By marking this checkbox, the report only prints letters for students with an active current enrollment as of the current system date.
Letter Type Date Logic
Depending on the Letter Type chosen, different date logic is applied.
Use the first day of school where students are considered active. This letter must be sent to every household in the district where students are actively enrolled for the school year.
Direct Certification Letter
This date is based on when the student's eligibility began. If a household has more than one child in the district and both received direct certification on the same date, only one letter prints. If there is more than one child and multiple dates were used for the direct certification, two letters print. There must be a Free Eligibility and Direct Certified Type on the student eligibility for the letter to generate.
Date logic used in this letter is the Eligibility Effective Date.
This letter prints for all households in the district where at least one student has an active enrollment for the upcoming school year.
In order for this letter to print with addresses, the Use Mailing Address option needs to be selected on the created letter.
Direct Certification Approval Letter
This letter is sent to households where Direct Certification files have been imported or manually entered and the district must send the household guardian a letter indicating the students in the household were approved for free benefits from the State Agency.
Guardian and mailing assignments for students determine how letters are addressed and how students appear on the letter.
This letter is meant to be printed after a Meal Benefits Application is processed via the Household Application Editor . It can also be printed at the end of the day in a batch format to send to households.
This letter notifies the signer of the application if it was approved or denied.
Generating the FRAM Letter Batch Report
PATH: FRAM > Reports > FRAM Letter Batch
- Select the School Year for which to generate letters from the dropdown list. This selection is defaulted to the school year selected in the toolbar.
- Select the Date option (Daily, Period or Month) for the Approval Date. Then enter the specific date, date range or month.
- Select the Type of letter to generate from the dropdown list.
- Determine the Sort Option for the report: Guardian/Signer, City or Zip.
- Mark the Include Current Enrollments Only checkbox if you want to print letters for actively enrolled students who have an active enrollment as of the current system date. (optional)
- Click the Generate Report button. The letter appears in a new window in the desired format.
Pre-Application Letter, Daily, Sorted by Guardian/Signer