SIRS Student Lite (New York)

PATH: NY State Reporting > SIRS Extracts > Student Lite

The SIRS Student Lite Extract collects basic student demographic and enrollment information.

Student Lite Editor

Report Logic

Students enrolled in the calendar(s) selected on the extract editor report.

Students are NOT included if

If a student has multiple non-state-excluded enrollment records in a given calendar, a single record reports based on the enrollment record that has the highest primacy ranking based on the following chart:

Type
Primacy
P: Primary (if more than one, most recent start date)1
S: Partial (if more than one, most recent start date)2
N: Sped (if more than one, most recent start date)3

Extract Editor Field Descriptions

FieldDescription
Extract TypeThe SIRS Extract to be run.
Effective DateThe date for which information reports.
Full Academic Year Date

This field marks the date used to calculate the duration of LEP programs and Years in US Schools.

Included State Grade Levels

Identifies the state grade levels to include in the report.

FormatThe Format in which the report should generate. Options are State Format (CSV) and HTML. Use State Format for reporting information to the state and the other types for data review and verification.
Ad Hoc Filter

Selecting a filter limits the results to only those included in the filter.

Column HeadersIndicates whether Column Headers should be included in the report. This dropdown list applies to State Format (CSV).

Generate Extract/

Submit to Batch

Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.
Select CalendarsIdentifies which Calendar(s) should be included in the report. Calendars can be sorted by active year, by school or by year.

Student Lite Extract Layout

Element Name

Description

Type, Format and Length

Campus Database

Campus Location

DistrictCode

The identification number of the district. The prefix "NY" is added to the district number. For example, if the district number is 662001, the District Code is NY662001.

Numeric, 8 digits

district.number

System Administration > Resources > District Information > District Number

LocationCode

The building code of the building in which the student is enrolled.

Numeric, 6 digits

customSchool.value

System Administration > Resources > School > Location Code

SchoolYear

The school year of the program. Reports as June 30 of the reported school year.

Date field, 10 characters

YYYY-6-30

calendar.endYear

System Administration > Calendar > Calendar > End Date (year only)

Student ID

The student's Local Student Number.

Alphanumeric,12 characters

Person.studentNumber

Census > People > Demographics > Person Identifiers > Local Student Number

lastName

The last name of the student.

Alphanumeric, 40 characters

person.lastName

Census > People > Demographics > Last Name

firstName

The first name of the student.

Alphanumeric, 35 characters

identity.firstName

Census > People > Demographics > First Name

middleInitial

The first letter of the student's middle name.

Alphanumeric, 1 character

person.middleName

Census > People > Demographics > Middle Name

grade

The grade level of the student's enrollment.

Grade will populate with the grade override if the field is not null.

Alphanumeric, 3 characters

enrollment.grade

Student Information > General > Enrollments > Grade

homeroom

The section number of the student's homeroom class.

Numeric, 6 digits

section.
homeroomSection

Scheduling > Course > Section > Homeroom AND Student Information > General > Schedule > Homeroom course

birthdate

The date of birth of the student.

Date Field, 10 characters

YYYY-MM-DD

identity.birthdate

Census > People > Demographics > Birthdate

gender

The designation of the student as male or female.

Alphanumeric, 1 character

M or F

identity.gender

Census > People > Demographics > Gender

raceEthnicity

The race/ethnicity code of the student. Options are:

  • A: Asian
  • I: American Indian or Alaska Native
  • B: Black or African American
  • P: Native Hawaiian or Pacific Islander
  • W: White

Alphanumeric, 1 character

identity.raceEthnicity

Census > People > Demographics > Race/Ethnicity

HomeLanguage
Code

The language spoken in the student's home.

Alphanumeric, 16 characters

Identity.
homePrimaryLanguage

Identity > Home Primary Language

disability

Not reported.

N/A

N/A

N/A

special
EdSetting

Not reported.

N/A

N/A

N/A

english
Proficiency

Not reported.

N/A

N/A

N/A

lepYears

The duration of EL participation.

This field reports when a student has an EL record where the Status = EL OR the Status = Exited EL and the Program Exit Date falls within the reporting school year and the Exit Reason is not null.

A record will NOT report If the student's EL Exit Reason is 3045.

If the student's status is EL, then Campus uses the EL Start Date and the extract editor Effective Date to determine the duration. If the student's status is Exited EL, then Campus uses the EL Start Date and the EL Program Exit Date to determine the duration.

Numeric, 2 digits

Lep.programStatus

Lep.exitDate

Lep.exitReason

Student Information > Program Participation > English Learners (EL) > EL > Program Status

Student Information > Program Participation > English Learners (EL) > EL >  Program Exit Date

Student Information > Program Participation > English Learners (EL) > EL > Exit Reason

postGradPlans

The code representing the student's plans following graduation.

This field reports the student's Graduation Post Grad Plans if the Graduation Diploma Date falls within the Calendar Start Date and End Date of the calendar(s) selected on the extract editor.

If the student's Enrollment End Status is 136 OR 629, this field reports regardless of the Graduation Diploma Date.

Otherwise, this field reports null.

See options in the following Post Grade Plans Options table.

Numeric, 2 digits

graduation.postGradPlans

Student Information > General > Graduation > Post Grad Plans

status

Indicates if the student has an active enrollment at the time the report was generated. Options are:

  • A: Active
  • I: Inactive

Alphanumeric, 1 character

enrollment.endDate

Student Information > General > Enrollments > End Date

lastStatus

The date on which the report was generated.

Date field, 10 characters

YYYY-MM-DD

Not dynamically stored

NY State Reporting > SIRS Extracts > Student Lite Extract > Effective Date

poverty

Not reported.

N/A

N/A

N/A

population

Not reported.

N/A

N/A

N/A

mobility

Not reported.

N/A

N/A

N/A

diplomaType

The code representing the type of diploma the student received upon graduation.

If the Enrollment End Status is 629, this field reports regardless of the Diploma Date.

See options in the following Diploma Type Options table.

Alphanumeric, 3 characters

graduation.
diplomaType

Student Information > General > Graduation > Diploma Type

specialEdStatus

  Not reported.
 

N/A

N/A

N/A

grade9Date

The date the student entered ninth grade.

If the Date First Entered the 9th Grade field is NULL, the date reports from the earliest enrollment where Grade = 09.

Date field, 10 characters

YYYY-MM-DD

graduation.
grade9Date

Student Information > General > Graduation > Date First Entered the 9th Grade

serviceProvider

Reported only for 3rd grades who attended a Feeder School continuously to the highest grade level in grade 1 or 2, the BEDS code of the school the student attended.

Students are considered in 3rd grade equivalent if the following rules apply:

  • If the Grade level on the student's enrollment record is 03 and the Grade Override is null.
  • If the Grade level on the student's enrollment record is 03 and the Grade Override is 13.
  • If the Grade level on the student's enrollment record is 13 and the Grade Override is 03.

Alphanumeric, 20 characters

customSchool.value

System Administration > Resources > School > BEDS Code

inoculationDate

Not reported.

N/A

N/A

N/A

address1

The number, street name and direction of the student's address.

Alphanumeric, 30 characters

address.number
address.prefix
address.street
address.tag
address.direction

Census > Household > Addresses > Address > Number, Prefix, Street, Tag, Direction

address2

Any additional address details, if applicable.

Alphanumeric, 30 characters

address.number
address.prefix
address.street
address.tag
address.direction

Census > Household > Addresses > Address > Number, Prefix, Street, Tag, Direction

city

The city of the student's address.

Alphanumeric, 25 characters

address.city

Census > Household > Addresses > Address > City

state

The state of the student's address.

Alphanumeric, 2 characters

address.state

Census > Household > Addresses > Address > State

zip

The zip code of the student's address.

Numeric, 10 digits

address.zip

Census > Household > Addresses > Address > Zip

homePhone

The student's home telephone number.

Alphanumeric, 14 characters

household.
phoneNumber

Census > Household > Household Info > Phone Number

guardian1

The name of the student's primary guardian.

Alphanumeric, 40 characters

identity.lastName
identity.firstName
relationshipType.
guardian

Census > People > Relationships > Guardian

guardian2

The name of the student's additional guardian.

Alphanumeric, 40 characters

identity.lastName
identity.firstName
relationshipType.
guardian

Census > People > Relationships > Guardian

placeOfBirth

The city, state and country of the student's birth place.

Alphanumeric, 50 characters

identity.birthCountry
CustomIdentity
identity.birthState
CustomIdentity
identity.birthCity

Census > People > Demographics > Birth Country, Birth State and Birth City

dateEnteredUS

Not reported.

N/A

N/A

N/A

yearsIn
USSchools

Not reported.

 

N/A

N/A

N/A

countryOfOrigin

Not reported.

N/A

N/A

N/A

district
CodeOf
Residence

The district in which the student resides. Reports with an 'NY' preceding the district number.

Alphanumeric, 8 characters

district.number

Student Information > General > Enrollments > State Reporting Fields > District of Residence

hispanic
Indicator

Indicates if the student is considered to be of Hispanic/Latino descent.

Alphanumeric, 1 character

Y or N

identity.
hispanicEthnicity

Census > People > Demographics > Is this Individual Hispanic/Latino?

raceCode2

Not reported.

N/A

N/A

N/A

raceCode3

Not reported.

N/A

N/A

N/A

raceCode4

Not reported.

N/A

N/A

N/A

raceCode5

Not reported.

N/A

N/A

N/A

homeless
Indicator

Indicates if the student has been homeless at any time during the calendar.

Alphanumeric, 1 character

Y or N

enrollment.homeless

Student Information > General > Enrollments > State Reporting Fields > Homeless

migrant
Indicator

Indicates if the student is a migrant.

Alphanumeric, 1 character

Y or N

enrollment.migrant

Student Information > General > Enrollments > State Reporting Fields > Migrant

immigrant
Indicator

Not reported.

N/A

N/A

N/A

neglected
Delinquent

Indicates if the student is considered to be a Neglected Delinquent.

Alphanumeric, 1 character

Y or N

customStudent.value

Student Information > General > Enrollments > State Reporting Fields > Neglected Delinquent

dwelling
Arrangement
Code

The student's Primary Nighttime Residence. See options in the following Primary Nighttime Residence Options table.

Alphanumeric, 1 character

enrollmentNY.primary NighttimeResidence

Student Information > General > Enrollments > State Reporting Fields > Primary Nighttime Residence

Native Language Not reported. N/AN/AN/A
Career Path Code

The code used to identify the pathway the student used to graduate. See options in the following Career Path Codes table.

Alphanumeric, 8 charactersGraduation.gradPathStudent Information > General > Graduation > State Reporting Graduation Fields > Career Path

Guidance Counselor District Code

Reports the value found in the District Code element.

Guidance Counselor District Code reports null when Guidance Counselor ID reports null.

Alphanumeric, 20 charactersDistrict.numberSystem Administration > District Info > District Number
Guidance Counselor ID

The Guidance Counselor's ID.

  • Reports the Person Staff State ID of the Counseling Team Member who meets all of the following:
    • Start Date <= Extract Editor Effective Date
    • End Date is one of the following:
      • Equal to or greater than the Calendar Start Date
      • NULL
    • Role = Counselor
  • If multiple Team Members meet the previous criteria, this element reports from the Team Member with the latest Start Date (i.e., most recent)
  • Otherwise, this element reports null.
Alphanumeric, 12 charactersPerson.staffStateID

Student Information > Counseling > General > Team Members

  • Start Date
  • End Date
  • Role

Census > People > Demographics > Staff State ID

Post Grad Plans Options

Code

Description

1

Attend 4 year college in NYS

2

Attend 2 year college in NYS

3

Attend other postsecondary school in NYS

4

Attend 4 year college outside NYS

5

Attend 2 year college outside NYS

6

Attend other postsecondary school outside NYS

7

Seek employment

8

Enlist in the military

9

Other

10

Adult Services

11

Unknown

Diploma Type Options

Code

Description

0

Not Graduated

017

Regents with Honors pre July 1, 2001

034

Regents pre July 1, 2001

051

Regents with CTE pre July 1, 2001

068

Local Diploma

102

Local Certificate

119

Career Development & Occupational Studies Commencement Credential

136

Skills and Achievement Commencement Credential

595

Regents with Honors & CTE pre July 1, 2001

612

Local Diploma with Career Ed

629

Previously Earned IEP Diploma

680

Regents Diploma with Adv Designation

697

Regents Diploma with Adv Des & Career Ed

714

Regents Diploma with Adv Des & Honors

731

Regents Diploma with AD & Honors & Career Ed

738

GED

762

Regents with Honors post July 1, 2001

779

Regents post July 1, 2001

796

Regents with CTE post July 1, 2001

813

Regents with Honors & CTE post July 1, 2001

GED

High School Equivalency Diploma

Primary Nighttime Residence Options

Code

Description

A

Awaiting Foster Care

D

Doubled-up

H

Hotels/motels

S

Shelters

T

Transitional Housing

U

Unsheltered

Career Path Codes

CodeDescription

ARTS

Arts

CDOSCareer Development and Occupational Studies

CTE

Career and Technical Education

HUM

Humanities

HUMALTHumanities Alternative

LOTE

Language Other Than English

STEMMATHMathematics
STEMSCIENCE

Science, Technology, and Engineering

NONENo Pathway
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