Program Sessions

PATH: Program Admin > Programs > Program Sessions

Program Sessions track a specific date, time and location of a Program. Program Sessions are only assigned to a Program when needed.

Program Sessions

For example, a Program is available for AM Tutoring, where a set of students arrives in a zero period or some designated time to be tutored in a certain subject. Because AM Tutoring could cover a variety of course subjects, a Program Session for Math is created. The Program Session record contains information about one specific offering of a program.

Program Sessions could be used for community education programs that meet at a school or to track the time or instructor for programs such as National Honor Society, if desired.

A Program marked to include Program Sessions must be created first before adding Program Sessions. The option to use Program Sessions cannot be added to an existing Program nor can it be deleted from an existing Program.

When viewing sessions, users can view sessions from across the district or from the selected calendar by making a selection in the Session dropdown. When All is selected from the dropdown, all available sessions (both active and inactive) are listed in the Program Sessions editor. When Active within selected calendar date range is selected, only program sessions that occur during the date range of the selected calendar in the Campus toolbar are available. These program sessions display if:

The Sessions dropdown list does NOT display if the Campus Toolbar fields are set to All Calendars or All Years.

Program Sessions Selection

Program Sessions Editor

The Program Sessions editor lists active sessions first. Click the column headers to resort as desired. All Program Sessions display when the Campus Toolbar fields are set to All Calendars or All Years.

FieldDescription

Program

Required

Indicates the program to which the session is associated. Only the programs marked for Sessions are listed.

Name

Required

Indicates the name of the session. This name should be descriptive so those responsible for assigning students to the program can easily locate the correct session.
LocationIndicates where the session meets. Options for this field need to be created in the Attribute/Dictionary (ProgramSession > Location) before assigning to a session.
Instructor

Lists the person who leads the session. This does not need to be a staff person; it can be anyone available for selection in Census (staff, parent/guardian, students, other community member).

Click in the dropdown field and enter the first few letters of the person's name. Matching results display.

Partnering AgencyIndicates any agency that partners with the school or district for this session. Options for this field need to be created in the Attribute/Dictionary (ProgramSession > Partnering Agency) before assigned to a session.

Start Date

Required

Indicates when the session starts. A program could have many sessions associated with it, like an AM September Session, a PM September Session, etc. The date provides parameters around the many sessions for the program.

This date displays in the Programs Sessions editor. Program sessions with a date in the past and no past end date display in black text; Program sessions with a date in the future, with or without an end date, display in gray text.

Dates are entered in mmddyy format, or can be selected by clicking the calendar icon.

End Date

Indicates when the session ends.

This date displays in the Programs Sessions editor. Program sessions with an end date in the future display in black text; programs with an end date in the past display in gray text.

Dates are entered in mmddyy format, or can be selected by clicking the calendar icon.

Program Manager

Lists the person who manages the session. This does not need to be a staff person; it can be anyone available for selection in Census (staff, parent/guardian, students, other community member).

Click in the dropdown field and enter the first few letters of the person's name. Matching results display.

Max Participants

Indicates the total number of participants that can be assigned to this session.

There is no logic associated with this field (unlike the max students field on a Course). It is simply a numeric value.

CommentsProvides more information about the session - what the session covers, what changes have been made, etc.

Create Program Sessions

  1. Click the New icon. A Program Session Detail editor displays.
  2. Select the Program associated with the session from the dropdown list.
  3. Enter the Name of the session.
  4. Select a meeting Location for the session.
  5. Enter the name of the Instructor for the session.
  6. Select the Partnering Agency, if applicable.
  7. Enter the Start Date of the session, and the End Date if applicable.
  8. Select a Program Manager for the session.
  9. Enter the Max Participants number.
  10. Enter Comments related to the session.
  11. Click the Save icon when finished.

Instructor History and Program Summary

Upon saving, the Instructor History and Program Summary sections populate with information about the session. These are read-only sections and provide a quick view of the session details.

Program Session Instructor History and Program Summary

Print Program Session Information

Click the Print icon to print a Program Session Detail Report (PDF format). This lists the program and session name, session dates, instructor information, and any students assigned to the session. Only students active in the program session are included on the report, based on the program participation start and end dates of the students.

Program Session Detail Report

Next Steps

 

 

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