Conventional Report Card Preferences

PATH: System Administration > Preferences > Reports > Report Card > Report Type: Conventional Report Card

A Conventional Report Card lists the grade report by course number and grading tasks for each selected term. Report cards can also be generated listing Standards of learning. This article provides a detailed description of the various conventional report card options and how they will appear on a printed report card.

Conventional Report Card Options

Report Options

The following options are available for a Conventional Report Card and assumes the Report Type chosen is Conventional Report Card.

OptionDescriptionPrint Display
Report Display Name

Text entered in this field displays below the student's name in the upper right corner. It can be used to identify a specific grading term (e.g., Quarter 1 Report Card) instead of the of the default text of Report Card. See the first image to the right.

Use this field to indicate the report card contains in-progress term grades rather than final term grades.

The default text of Report Card text displays when no text is entered into this field. See the second image to the right.

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Display Grades

At least one option must be selected, or BOTH options can be selected.

Posted Grades

When marked, posted scores to the selected grading tasks print.

When only choosing Posted Grades, In-Progress scores DO NOT print.

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In-Progress Grades

When marked, a student's current score as of the current date prints. This grade has not been posted to any grading tasks. In-progress grades (scores) print with an asterisk.

If this is the only Display Grades options selected, the header on the printed report card reads In-Progress Grades Report. In the first example to the left, the header reads Grades Report because both Posted Grades and In-Progress Grades are selected. The second example to the left only included In-Progress Grades.

When only choosing In-Progress Grades, posted grades and GPA selections DO NOT print.

The first image to the right is showing both In-Progress and Posted Grades. The second image to the right shows ONLY In-Progress Grades.

Report on Terms

Main - Terms

Mark this checkbox and select the desired Term radio button that lists the names of the terms in the calendar.

  • If all terms should print, select the current term.
  • If ONLY the current term should print, select the term and then mark the Exclude All Prior Terms from Printing checkbox.

At least one term must be selected in order to have the report display in the dropdown list for selection on the student Grades tab.

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Exclude all prior terms from printingWhen selected, will only print grades from the current term. This requires a Term radio button option to also be selected.

Placement and Signature Options

Selections determine what placement or signature lines display at the end of the report card. All of these are manual entries.

Next Year Placement LineProvides a line for users to manually write in the student's next year placement.

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Teacher Signature LinePlaces a teacher signature line at the bottom of the report card.
Principal Signature LinePlaces a principal signature line at the bottom of the report card.
Parent Signature LinePlaces a parent signature line at the bottom of the report card.
Page Layout
PortraitPrints on 8.5 x 11 inch paper.

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LandscapePrints on 11 x 8.5 inch paper.

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Additional space for terms

If a calendar has more than five terms that are being included on the report card, mark this checkbox. This adjusts the PDF layout for readability. 

When all terms are included in a report card, or when all standards/grading tasks are included, the report card prints on multiple pages. Save paper by printing on both sides.

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Prepare report for full duplex printing

When marked, all of the report cards in the selection are formatted to print on both the front and back side of the paper.

This also applies when a student or parent prints the report card from the Campus Portal.

N/A

Header Options

Selections indicate which student identifiers print at the beginning of the report card.

Also included in the Header is identifying information, like the student's name, grade level and the name of the report card.

Student IDStudent's local identification number found on the Demographics tab.


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State IDStudent's state identification number found on the Demographics tab.
Student CounselorStudent's school-assigned Counselor as listed on the student's Team Members (Counseling) tab.
Homeroom Teacher

When marked, the student's homeroom teacher prints on the report card.

  • Homeroom must be marked on the Course Editor and/or Section Editor.
  • If a student is scheduled into multiple sections marked as homeroom, the teacher with the last name that is higher in the alphabet prints. For example, a homeroom teacher of Ferguson is printed when a student is in Teacher Ferguson's homeroom and Teacher Williams' homeroom.

Homeroom Teacher

The Teacher's name prints when the Homeroom checkbox is marked on the Course Editor or the Section editor.

  • If more than one teacher is assigned to a section, the first two names print on the Report Card.
  • If no teacher is assigned to the section, no teacher name prints on the Report Card.
  • If a student moves to a new homeroom section, the teacher of the new homeroom prints on the Report Card.
  • If the student is NOT enrolled in a Course/Section marked as homeroom, N/A prints on the Report Card.
  • If the student ended enrollment in the Course/Section, the former homeroom teacher's name prints on the Report Card.
Date/Time StampPrints the date and time when the report was generated.
Display Options

Attendance Summary

Selections indicate how the attendance information displays on the report card. To include Attendance information, first mark the Attendance Summary checkbox, then choose the radio buttons.

Attendance entered for non-instructional periods and courses not marked for attendance do NOT appear on the report card.

PeriodLists the attendance information by the period, looking at the total amount of periods in which the student was marked absent or tardy.

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CourseLists the attendance information by the course. Course attendance looks at the total number of periods missed for a specific course section.

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Daily Exact Term

Uses the standard day minute information entered on the Calendar Grade Levels tab. If no minute information is entered, minute information on the Days tab is used.

Uses the calculation of Number of minutes absent divided by Student Day Minutes.

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Daily (Half/Whole Day) Term

Uses the standard day minute information entered on the Calendar Grade Levels tab. If no minute information is entered, minute information on the Days tab is used.

  • Full Day Present = 1 = Daily Absent Minutes is less than Half Day Absence field and Whole Day Absence field on Grade Level/Calendar
  • Half Day Present = 0.5 = Daily Absent Minutes is greater than or equal to the Half Day Absence field and less than Whole Day Absence field
  • Not Present = 0 = Daily Absent Minutes is greater than or equal to the Whole Day Absence field

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Cumulative GPA

Cumulative GPA is based on students’ historical grades, or grades posted on the student's Transcript. Options are available for displaying normal GPA and unweighted GPA, and either can display bonus points.

See the GPA Calculations  article for detailed information on the calculations used to find GPA.

GPA Calculation

Allows selection of either the Campus Cumulative GPA (most districts use this) or a Custom GPA Calculation (where a special stored procedure or course weighting is used).

Using the Campus Cumulative GPA option allows the selection of a Calculation Type. Using a custom GPA calculation does not allow selection of a calculation type.

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GPA Calculation Type When using the Campus Cumulative GPA option is selection, a Calculation Type must be chosen. See the GPA Calculations in Campus article for explanations on weighted vs. unweighted.

Class Rank

Class RankClass Rank is the student’s placement in the class and is based on transcript scores.

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with Bonus Points

Printing the class rank with bonus points changes the student's ranking in the grade level.

Bonus points are awarded at the score/mark level of a particular course. Students receive bonus points based on the score earned (e.g., an “A” may receive a bonus point, whereas a “C” may not). See the  Using Bonus Points section of the GPA Calculations article for more information.

When bonus points are marked to print with the GPA, the Class Rank should also include bonus points.

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If the student is not included in class rank calculations or if the settings of the report card do not allow the class rank calculation to occur, the printed report card reads Excluded instead of a ranking (a rank appears as 5 of 250, where the student is ranked as number 5 in a class of 250 other students included in the class rank calculation).

If the class rank option is not selected, the column for Class Rank will not appear.

Period

This selection adds the period number or name before the Course Section name.

Score Comments

A teacher has the ability to enter grades for the grading task as well as comments related to that score or to the student’s behavior, etc. This mark will display the comment on the report card for the selected terms. When more than one term is selected, an indication of that term will appear on the report card.

Mark the option to print Score Comments  and then select the terms for which to print the comments. If no terms are selected, no comments print.

One TermDisplaying comments for one term only prints the comments for the selected term.

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Multiple TermsDisplaying comments for multiple terms prints the comments in term order (Term 1 comments, Term 2 comments, etc.).
Show Score Percentage
In addition to showing the score, this preferences prints the student's percentage (up to four decimal places) for that score in parentheses. The percentage can print for both posted scores and in-progress scores, when those preferences are also chosen.

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Show Report Comments

Displays any report comments established for the student in the Report Comments tab.

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Term GPA

This number reflects the grades given for the term and does not use transcript information to calculate. This can also be displayed with bonus points.

See the  GPA Calculations  article for detailed information on the calculations used to find GPA.

Weighted, Unweighted


This value is the student's average of scores within a specified term.

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with Bonus Points

Prints the Term GPA with Bonus Points changes the student's GPA.

Bonus points are awarded at the score/mark level of a particular course. Students receive bonus points based on the score earned (e.g., an “A” may receive a bonus point, whereas a “C” may not). See the Using Bonus Points section of the GPA Calculations article for more information.

Mailing Label Options

Report cards can be printed for mailing or printed for handing out in class. They can also be printed with or without being addressed to the student's parent/guardian.

Student's Primary Household OnlyPrints report cards for the student's primary household. Any individual in that household or related to that household who is marked for mailing on the relationship receives a report card. Household addresses can be primary or secondary.

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No Mailing LabelPrints the report card without an address. This can be used to hand out report cards in class.  This should not be marked if the other mailing label options are marked.
Recipient Names

Prints the actual names of the individuals receiving the report card, instead of To the parent/guardian of. Names print in the first two lines of the address with first and last names.

School Comment (printed on all)
An entry here displays on ALL report cards generated. Users can indicate the date of parent/teacher conferences, after school activities or anything the user feels the parent should know. This prints at the end of the report card. 

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Grading Tasks and Standards

All items on which the student is graded display in the Grading Tasks list, whether they are Grading Tasks or Standards.

Grading Tasks and Standards are assigned to Courses and are used to assign students a grade in the appropriate Course Section. Grading Tasks are usually term based and are posted at the end of a Quarter or Semester. Schools could also have Process Grades or Weekly grades. All of these tasks can be selected to display on the report card. Depending on the needs of the school, there may be one report card per grading term. Or, there could be a report card for the end of the semester and only lists the semester grades.

Standards are skills the student must learn throughout the course of the year and determine the student's success in the given course and/or grade level. Skills like "Reading at grade level" or "Comprehends written material" are considered standards and vary from district to district.

Select all grading tasks

This option prints each grading tasks/standard to the report card that is assigned to a course in which the student is enrolled. If there is no score given to the student for the standard, the fields are blank.

Standards display on the report card in Standard Group Name order. See the Standards Bank article for information on organizing and maintaining standards.

Depending on how grading tasks and standards are set up at the district, there may be one-time tasks/standards (items that are assessed only once during the student's career at the school). These can also be selected to print on the report card.

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Score Groups/Rubrics

Select the score groups and rubrics to print on the report card. This option prints what letter grade is associated with what point value or percentage. Options are also available to print the GPA values associated with the scores.

Multiple score groups and rubrics can be selected.

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Conventional Report Card Examples

The following images provide examples of Conventional Report Cards. Included are examples from elementary schools, middle schools and high schools, with a variety of options. 

Be aware there is limited header space (six lines) when printing the report card. Only choose the options that are absolutely necessary to include on a report card.

When all Header Options are selected, when student names are long and wrap to a second line, when counselor names are long and wrap to a second line, when the report card is sorted in a specific way, information included in the header of the report card (the information that includes the student name and other preferences) may not display all chosen information.


Conventional Report Card Elementary Example

Conventional Report Card Middle School Example

Conventional Report Card High School Example
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