Give a Student a New Schedule
Path: Student Information > General > Schedule > Walk-In Scheduler
There are two methods to find courses for a student: request based and search based.
Walk-In Scheduler Terminology Defined
- Request - This is a piece of data in Campus that is used by the system when scheduling students based on how well they can be met based on the master schedule created by the school scheduler. These requests may be fulfilled (or loaded) into the student schedule by the Schedule Wizard for an entire school population or for one student at a time via the Walk-in Scheduler.
- Requested Units - This shows the number of units of time the student has requested over the possible number that can be scheduled. The total number of possible units is based upon the school’s calendar, specifically the product of the number of terms multiplied by the number of period schedules times the number of periods on the longest day. For example, in a four-by-four block schedule, the number of units possible to be scheduled is 16, while in a trimester based, 2 day rotation, 8 period day, the number of units possible is 48 (3*2*8).
- Load - This will load requested courses from the right side of the screen into the schedule.
- Unload - This will remove all courses from the student’s schedule. This option should not be used after the student has attended any course on his/her schedule.
- Get Schedule Requests - If a schedule was manually completed, the Get Sched Reqs will keep a record of the courses into which the student was originally scheduled.
- Lock - If checked, this will not allow the section to be removed for any reason from the student’s schedule.
- Start Date - This is the date the student will begin attending the course.
- End Date - The date the student will stop attending the course.
Method 1: Request Based
- Enter the course numbers for the courses the student needs to take in the Course # request fields on the right side of the Walk-in Scheduler. The Course Name field will populate when requests are retrieved.
- The Sn# (Section Number) will fill in once the requests are loaded into the schedule.
- The type indicates the source of the request. There are three types of requests:
- A Required Request (R) is a request entered by a school staff member through Campus. These requests will be fulfilled by Campus.
- An Elective Request (E) is a request that is entered by the parent or the student from the Portal for on-line registration. These requests will be fulfilled by Campus.
- An Alternate Request (A) is a request that will NOT be fulfilled by Campus automatically, but it can be scheduled by hand as needed.
- Click Save Reqs. Campus will look up the course numbers and if a match is found it will display the course name. It will also total the number of units requested based on the terms, schedules and periods defined on the course.
- If the school is divided into teams and the student should be placed on a particular team, select the relevant team from the Team dropdown list above the requests.
- Requests may be loaded into the student's schedule.
- To load requests for a student into a particular part of the year (as in a student who enrolled at midyear) uncheck the boxes for the terms that should not be scheduled and select Load at the top of the student’s schedule grid.
- To load all requests for a student, select Load at the top of the student’s schedule grid.
- The @ sign next to the course number may be used to find when a course is offered if the scheduler wishes to build the student schedule manually or find sections of a course that were not placed. When using the @ sign functionality, the student schedule grid may show one of three colors.
- Green - a section exists during that time and has open seats. Open sections also have a triangle in the lower right corner that when hovered over will indicate that the section is open.
- Red - a section exists during that time on the schedule, but is at capacity. This may also indicate that the student has a student-to-student constraint in the section. If the constraint is "strict" the students may not be placed in the same section. If the constraint is not marked as strict, the students may be placed in the same section only if there are no other course section options available.
- Yellow - the student is currently scheduled into the course at that time.
- Hovering over a section number in the schedule grid will display the teacher and number of students with active IEPs assigned to that section. To place a student in a section using this method, click the cell in the term and period for which you wish to add the course to the student’s schedule.
A particular user right exists to be able to overload full sections in the Walk-In Scheduler. Depending on user rights, the user may be able to select a section and overload the course. An error message will appear if the user does not have this user right.
Method 2: Search Mode
The second method uses a course search functionality to add courses to the schedule.
- Click Search at the top of the student Schedule tab.
- Any one of the fields provided or combination of fields may be used for searching. The Start Date field at the top of the Section Search will be used as the start date the student will begin attending that section. It will also trigger the teacher’s roster to include that student on that date.
Search results will appear below the section search. The search results will show course number, section number, current student count/maximum, teacher, term, period and the number of students currently in that section with a locked (active) IEP. Courses in red have reached capacity and may not be added to a student’s schedule unless the right to overload sections has been granted.
Search results listed in red indicate that the section exists during that time on the schedule, but is at capacity. This may also indicate that the student has a student-to-student constraint in the section. If the constraint is "strict" the students may not be placed in the same section. If the constraint is not marked as strict, the students may be placed in the same section only if there are no other course section options available.
- To add a course, select the section in the search results.