Academic Progress (Portal)
This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation.
The Academic Progress tool allows students and parents/guardians a color-coded view of all courses within a student’s progress toward completion of a Graduation Plan or Career Technical Education (CTE) Plan.
For Graduation Programs, the tab displays the student's assigned program, listing the total credit the student has received and planned in each credit type assigned to the program. It also shows any course requirements, test requirements, and compound requirements. For CTE Programs, a list of test requirements and course requirements display.
The following can be done on this tab:
- View the student's overall progress in the assigned academic program
- See the student's Course, Test and GPA Requirements for the assigned academic plan
- See the student's Academic Program progress for another academic program
- Expand areas to display more detail
Academic Progress Tool
The numbers displayed on the left side of the slash refer to the number of credits earned, in progress or planned; the number on the right side of the slash is the number of credits required.
In-Progress indicates the student is currently enrolled in a course that has not ended or transcript information has not been posted. It is based on the number of credits assigned to the course. Planned courses are based on the assumed courses the student will take in the future, as noted on the Course Plan tool.
There is also a status of Scheduled. If a section of a class takes place during the current school year, but the section has not started yet, this displays. Once the start date of that section arrives or is passed, Scheduled courses change to In-Progress.
The main view of the Academic Progress tab shows the student's requirements for their assigned academic plan. If there is no assigned academic program, the tab still displays but no information is available.
No Academic Program Assigned
View Progress towards another Academic Program
It is possible to see a student's progress toward another program without modifying the student's current academic program assignment. For example, you may want to view your progress towards the Advanced Placement Program.
This can be done by selecting a different program from the dropdown list at the top of the page. The dropdown list contains all academic programs and career tech programs available at the school.
Viewing Progress towards another Program
Choosing to view a different program does not modify the existing program assignment. If the counselor and student decide to change programs after viewing the new program, the counselor would need to make that change, and discuss the pros and cons with the student and the student's parents/guardians.
Academic Progress Layout
The Academic Progress screen contains a section for each component created with the Academic Program. The sections may include Credit Requirements, Course Requirements, Test Requirements, Compound Requirements, and GPA Requirements. Progress toward completion of the Academic Plan can be highlighted as follows:
- Green cells - student has met or exceeded the program requirements and is considered to be on track for the program
- Red cells - student has not met the program requirements and is considered to be behind for the program
- Yellow cells - student has credit types that overflow from one credit type to another
- Orange cells - student has a failing grade in a course that is in-progress
The Credit Status column breaks down the credits for that credit type into earned (ER) credits, in-progress (IP) credits and planned (PL) credits. This provides a subtotal of the student's credits.
Credit Status Information
An Earned (ER) value is the total number of credits the student has fulfilled (successfully completed) towards their assigned graduation program. These earned values are based on scores and credits that have been posted to the student's transcript.
An In Progress (IP) value is the total number of In Progress and Scheduled credits a student is assigned to take or planning to take in the current school year. In Progress represents the courses for the current term; Scheduled represents the courses in a future term in the current school year.
A Planned (PL) value is the total number of credits the student has planned to take in future school years.
Credit Type Color Coding
If a student has a failing In Progress grade, the cell for that Credit Type/Year displays in Orange. The cell remains orange even if a posted failing grade exists. If there is no failing In Progress grade, the cell displays in green or red. The Score and Percent also display in orange.
A passing In Progress grade displays in black.
Credit Type Detail
When the Credit Type is expanded (by clicking on the plus sign), the Status of that course displays.
- If you have completed the course in a previous school year, the status is Earned.
- If you are currently enrolled in the course, the status is In Progress.
- If you are scheduled to take the course in a future term in the current school year, the status is Scheduled.
- If you are planning to take the course in a future grade level, the status is Planned.
Credit Type Detail Information
Courses within each credit type display in grade level order, with the earliest grade level first. Then, credit types are ordered by the Credit Status in order of Earned, In Progress and Scheduled.
If a single course has multiple grading tasks offering credit, the course is listed as many times as credit is given. The first line of the course (if there are multiple listings), display the In Progress Grade when one is entered; the remaining lines of the course display No Score until a score is entered or posted.
The In Progress courses also lists the Score and the Percent for that course.
Course Requirement Detail
Course Requirements display the requirement name, and the student's progress toward completion of that requirement. If the student has not met the requirement, the Progress column displays in red. If the student is failing the requirement, the detail (expansion of the requirement) displays in orange.
The grade level, course name, score, credit toward academic program and a credit explanation display.
Course Requirement Detail
Test requirements show the Requirement Description (more often the name of the test), the date the test was taken, the raw or scale score received, the result code and the description of the result code. Also displayed is what criteria was used to determine the student's progress.
If a test is part of a parent/child setup, like ACT and ACT English, the complete hierarchy of the test displays.
Test Requirements Display
Compound requirements display a combination of course and test requirements that can be met in place of the student taking a test or taking a course.
Compound Requirements Display
GPA requirements do not have additional details to display, but the student's current GPA displays in the Progress column in either red (if the student does not meet the program minimum GPA requirements) or in green (if the student meets or exceeds the program's GPA requirements).
GPA Requirements Display
Academic Plan Progress Report
Generate a report of the Academic Plan by clicking the Academic Plan Progress Report button at the bottom of the screen. Print either a Summary report or a Detail Report in PDF format. The Summary Report lists the credit types, course requirements, test requirements and GPA requirements, as displayed on the Academic Progress screen. The Detail Report includes the information that displays when each section is expanded.
When printing the Detail Report, select one or more of the following, then click the Generate Report button.
- Credit Type Details
- Course Requirement Details
- Test Requirement Details
- Compound Requirement Details
- Select All
Academic Plan Progress Report Generation
Academic Plan Progress Report - Detail Format