Transaction Detail

This functionality is only available to customers who have purchased Campus Point of Sale as add-on functionality.

PATH: Point of Sale > Reports > Transaction Detail

The Transaction Detail Report details all transactions which occurred on a specific date for a specific terminal(s).

This article includes the following topics:

Transaction Detail Report

Generating the Report

  1. Enter the Date in mmddyy format or click a calendar icon to select a date.
  2. Select the Date Type:
    • Transaction Date: Transactions are reported based on the date in which the sale occurred.
    • Post Date: Transactions are reported based on the date in which the transaction was posted to the server (student's account).
  3. Select which POS terminals to include within the report.
  4. Select the Generate Report button. The Transaction Detail Report will appear in a separate window in PDF format.

Understanding the Transaction Detail Report

The Transaction Detail Report is broken into two sections: Section 1 which indicates the terminal reporting data as well as totals for payments and deposits and Section 2 which details each transaction that occurred as of the reporting date.

Transaction Detail - Reported Transaction Date

Section 1

Section 1 indicates the terminal reporting data and the total amount of Item Sales, POS Deposits, Cash/Check Payments and Cash Returned for all transactions during the reporting date. 

If more than one terminal is selected to report, each terminal's data is separated the Section 1 gray line.

Column

Description

1. (HS 1)

The name of the Point of Sale terminal reporting transaction data.

Item Sales

Indicates the total value of the items sold for the Date entered on the report editor.

POS Deposit

Indicates the total amount of money deposited into student accounts through the terminal on the Date entered on the report editor.

Cash Payment

Indicates the total amount of cash taken in by the terminal on the Date entered on the report editor.

Check Payment

Indicates the total amount of money via personal checks taken in by the terminal on the Date entered on the report editor.

Cash Returned

Indicates the total amount of cash returned to patrons during cash payment transactions.

Section 2

Section 2 describes information about each transaction which occurred on the terminal during the reporting date.

Column

Description

Transaction/Post Time

Indicates the date and time in which the transaction was processed at the terminal.

Patron (Account#)

Indicates the patron who made the transaction and their account number.

Service

Indicates which service the transaction occurred within; i.e., Breakfast, Lunch, Ala Carte, etc.

Item

Indicates the item(s) purchased as well as any cash payments, cash returns and POS account deposits made during the transaction.

Category

Indicates the category of the item purchased during the transaction; i.e., Lunch, Breakfast, Ala Carte.

Price

Indicates the price charged for a single quantity of the item purchased during the transaction.

Quantity

Indicates the quantity of each item purchased during the transaction.

Amount

Indicates the total price charged for each item(s) during the transactions (Price x Quantity).

Amounts in red indicate the amount of money returned to the student as change for a cash payment. If the amount is crossed out, this indicates the transaction was voided and the amount was not charged to the student's account.

 

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