Online Application Editor

PATH: FRAM > Letter Editor > Online Application Editor

The Online Application Editor provides formatted templates for districts to customize communications to parents/guardians using the online Meal Benefits Application within the Campus Portal.

The Campus Portal provides the parent/guardian the option of selecting one of four languages including English (default), Spanish, Traditional Chinese and Simplified Chinese. There are four portal languages provided in the Portal Language dropdown list when creating a new letter template. If the parent/guardian selects a language other than default English, the Portal is translated to the selected language. If the district chooses to provide the Online Meal Benefits Application in languages other than default English, it is the districts responsibility to have the following templates translated.

To enable Meal Benefits in FRAM Preferences > Application Preferences you must have at least one English (Portal) template created for each letter type.

Templates can be copied from one year to the next. However, it is recommended that once copied, the templates be updated with current information for the new school year.

This article includes the following topics:


Image 1: Online Application Editor

Establishing E-Signature Decline Statement Content

E-Signature Decline Statements provide the parent/guardian information to follow when declining to set up an Electronic Signature or declining to enter a PIN at the end of the application process. Any additional communication the district would like to provide to the parent/guardian should be added to the decline statement templates.


Image 2: E-Signature Decline Statement Editor

The first decline statement above appears if the parent/guardian declines the Electronic Signature set up at the beginning of the application process.

The second decline statement above appears if the parent/guardian declines to enter their Electronic Signature PIN at the end of the application process.

Establishing Letter to Household Content

The Letter to Household is available as a PDF in the Online Meal Benefits Application in the Portal. The USDA and your state require specific information to be provided in the Letter to Household for Meal Benefits Applications.

The screen shot below indicates where the header instructions to the parent/guardian will appear in the Online Meal Benefits Application in the Portal. Campus recommends maintaining the intent of the instructions as these are meant to serve as a guide for the parent/guardian as they advance through each step of the online Meal Benefits Application.


Image 3: Letter to Household Instructions Header

Letter to Household Instructions Title

The image below indicates where the Letter to Household content will appear to the parent/guardian in the online Meal Benefits Application in the Portal. This template is based on the USDA template Letter to Household. If your State or district requires additional communication to the parent/guardian it should be added in the Letter to Household Content section. Districts are required to maintain the content of the Letter to Household with any changes put forth by the USDA and your state.


Image 4: Letter to Household Instructions

Establishing Application Instruction Content

The Application Instructions template contains the following seven sub-templates used in the online Meal Benefits Application in the Portal.


Image 5: Application Instruction Templates

Application Instructions

Application Instructions are available as a PDF in the Online Meal Benefits Application in the Portal. Districts are required to maintain the content of the Application Instructions with any changes put forth by the USDA and your State.

The Application Instructions Header (Image 6) provides information to the parent/guardian about how to print the Application Instructions. Campus recommends maintaining the intent of the instructions as these are meant to serve as a guide for the parent/guardian as they advance through each step of the online application.


Image 6: Application Instructions Header

Application Instructions Title and Content

The Application Instructions Title is displayed as the title for the content. Application Instructions Content (Image 7) is intended to explain to the parent/guardian what school year the application is being submitted as well as other important information necessary for using the Online Meal Benefits Application in the Portal. 


Image 7: Application Instructions

Signer Confirmation

The Signer Confirmation Instructions Header provides information to the parent/guardian about the expectations of the application signer. 


Image 8: Signer Confirmation Header

Singer without Self-Service Instructions

The Signer without Self-Service Instructions provides information to the parent/guardian about what they should do if their primary address is incorrect (see Image 9).


Image 9: Signer without Self-Service Instructions

Signer with Self-Service Instructions

If the district has enabled the Allow Change Requests for Household Data preference (System Administration > Portal > Preferences> Self-Service) the parent/guardian will see the Signer with Self-Service Instructions displayed (Image 10). If this preferences is not enabled, Signer without Self-Service Instructions will be displayed (Image 10). Campus recommends both instruction sections be completed in case Self-Service preferences are enabled/disabled throughout the school year.


Image 10: Signer with Self-Service Instructions

Household Members

The Household Members Instructions Header provides information to the parent/guardian about how to identify household members. 


Image 11: Household Members Instructions Header

Adding Household Members Instructions Header

The Adding Household Members Instructions Header provides information to the parent/guardian about the type of person being added to the household. A student is a person who will be enrolled in the school district during the school year. A non-student is a person who will not be enrolled in the school district during the school year. A student member has required fields including Last Name, First Name, Gender, Date Of Birth, School and Grade. The School and Grade dropdown list include an "unknown" option if the parent/guardian is unaware what school/grade the student will be enrolled. 


Image 12: Adding Household Members Instructions Header

Adding Meal Benefits Instructions Header

The Adding Meal Benefits Instructions Header provides information to the parent/guardian about how to select the name of the person receiving the benefits and entering the benefit case number. The district may include additional information regarding case # formats, etc.


Image 13: Adding Meal Benefits Instructions Header

Student Members

The Student Members Instruction Header provides information to the parent/guardian about how the Student Members of the household are selected. A student is a person who will be enrolled in the school district during this school year. Non-student members should not be selected. It is not possible to deselect a student created as a "manual add". 


Image 14: Student Members Instructions Header

Foster Children Instructions Header

The Foster Children Instructions Header provides information to the parent/guardian about how Foster Children are selected and how to enter foster income. 


Image 15: Foster Children Instructions Header

Migrant, Homeless and Runaway Children Title

The Migrant, Homeless and Runaway Children Instructions Header provides information to the parent/guardian about how Migrant, Homeless and Runaway Children are selected. 


Image 16: Migrant, Homeless and Runaway Children Instructions Header

Household Income

The Household Income Instructions Header provides information to the parent/guardian about how the income must be entered for each household member. 


Image 17: Household Income Instructions Header

Summary Review

The Summary Review Instructions Header provides information to the parent/guardian about reviewing and correcting the entered information. 


Image 18: Summary Review Instructions Header

Authorizations

The Authorizations Instructions Header provides information to the parent/guardian about the options available in this step of the online application process. Authorizations may include all or some of the following depending upon State and/or District requirements: Sharing information with Medicaid/SCHIP, Sharing information with Other Programs, Information about Social Security Number entry, and the Authorization Statement. The header should be modified to reflect what the parent/guardian will be required to complete. 


Image 19: Authorizations Instructions Header

Sharing Information with Medicaid/SCHIP Title

The 'Sharing Information with Medicaid/SCHIP Statement' will only appear to the parent/guardian if the States requires this data to be collected. To enable 'Display Medicaid opt out' and/or 'Display SCHIP opt out' options to to FRAM > FRAM Preferences > Application Preferences. 


Image 20: Sharing Information with Medicaid/SCHIP Statement

Sharing Information with Other Programs Statement

The 'Sharing Information with Other Programs' will only appear to the parent/guardian if the State/District requires this data to be collected. This set up needs to be completed prior to creating the Authorization Instructions Template. The 'Sharing Information with Other Programs' preference is set up in FRAM > FRAM Preferences > Permission Preferences.  


Image 21: Sharing Information with Other Programs Statement

Social Security Number Statement

The 'Social Security Number Statement' will only appear to the parent/guardian if it is an income application.


Image 22: Social Security Number Statement

Authorization Statement

The 'Authorization Statement' will always appear to the parent/guardian. It is the last step of the application process prior to entering the electronic signature. USDA and your State requires specific statements be provided to the parent/guardian. 


Image 23: Authorization Statement

Authorization Declined Statement

The 'Authorization Declined Statement' message will appear to the parent/guardian if they decline the Authorization Statement. Campus recommends the District add appropriate information to the parent/guardian.


Image 24: Authorization Declined Statement

Establishing Submitted Response Content

The Submitted Response Instructions Header provides information to the parent/guardian about the submitted application, inbox message and how to print the PDF. 


Image 25: Submitted Instructions Header

Submitted Response Content

The Submitted Response Content provides information to the parent/guardian about the application reference number and any additional information the district would like to provide. This is also available as a PDF in the signer's inbox.


Image 26: Submitted Response Content

 

 

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