Kentucky Attendance Profile

This information is specific to Kentucky districts.

PATH: Student Information > General > Attendance > Attendance Profile

The Student Attendance Profile has been modified to fit Kentucky standards and includes detailed attendance information, including check in and check out times, summaries of in-district and out-of-district transferred attendance, and enrollment information. The Profile is used by Kentucky districts as both a reference for school staff and as a legal document to be presented in truancy-related court proceedings.

Image 1: Student Attendance Tab

To generate this report, select Attendance Profile from a student's Attendance tab. The report will generate in PDF format.

Image 2: Kentucky Attendance Profile

Attendance Profile Layout

The following tables detail each section of the Attendance Profile.

Header, Student Information and Enrollments

Field Name

Description

Format

Campus Location

Header

 

 

 

Year

Current school year, as indicated on the Campus toolbar.

e.g. 2009-2010

Campus toolbar

Student Name

Student's full name. Reports in First Name, Middle Name, Last Name format.

Alphanumeric

Census > People > Demographics > First Name, Middle Name, Last Name

Student Address

The address of the student.

Alphanumeric

Census > People > Households > Address Fields

Phone Number

Phone number of the student.

(###)###-###

Census > People > Demographics > Personal Contact Info > Other Phone

ID#

The student's state ID number

Numeric

Census > People > Demographics > Person Identifiers > Student State ID

Grade

The grade level of the student's enrollment.

Alphanumeric

Student Information > General > Enrollments > Grade

Date of Birth

The student's birth date.

MM/DD/YYYY

Census > People > Demographics > Birth Date

Student Information

 

 

 

Student Homeroom

The room number of the student's most recent homeroom section.

###

Scheduling > Courses > Section > Homeroom AND Student Information > General > Schedule

Homeroom Teacher

The student's homeroom teacher.

Alphanumeric

Scheduling > Courses > Section > Primary Teacher AND Student Information > General > Schedule

Student Guardian Name

The name of the guardian from the student's primary household. If more than one guardian exists, the name of the first guardian created within Campus will appear.

Alphanumeric

Census > People > Relationships > Guardian and Name

Student Race/Ethnicity

The description of the student's race/ethnicity corresponding to the following codes:

  1. Hispanic/Latino
  2. American Indian or Alaska Native
  3. Asian
  4. Black or African American
  5. Native Hawaiian or Other Pacific Islander
  6. White
  7. 2 or more Races

Alphanumeric

Census > People > Demographics > Race/Ethnicity

Student Gender

The gender of the student.

M or F

Census > People > Demographics > Gender

Enrollments

 

 

 

District Name

The name of the district in which the student is enrolled.

Alpha, 30 characters

System Administration > Resources > District Information > Name

School Name

The full name of the school in which the student is enrolled.

Alphanumeric

System Administration > Resources > School > Name

School #

The identification number of the school.

###

System Administration > Resources > School > Number

Type

The type of enrollment.

Alpha, 1 character

Student Information > General > Enrollments > Type

Start Date

The start date of the student's enrollment.

Date field, MM/DD/YYYY

Student Information > General > Enrollments > Start Date

End Date

The end date of the student's enrollment.

Date field, MM/DD/YYYY

Student Information > General > Enrollments > End Date

If the student has multiple enrollments, they will be listed starting with the most recent. Selected transfer enrollments will also appear on the Profile.

Accumulative Attendance Detail

The Accumulative Attendance Detail sections of the Attendance Profile reports totals for various types of attendance events. This section comes in two parts, one for all enrollments of that student in the district and one sorted by each school into which the student is enrolled.

Field Name

Description

Format

Accumulative Days Present

The total number of days present during the school year.

###.##

Accumulative Days Absent

The total number of days absent during the school year.

###.##

Days Absent Excused

The total number of excused absences during the school year.

###.##

Days Absent Unexcused

The total number of unexcused absences during the school year.

###.##

Total Tardies

The whole number total of tardies during the school year.

###

Total Tardies Excused

The whole number total of excused tardies during the school year.

###

Total Tardies Unexcused

The whole number total of unexcused tardies during the school year.

###

Absent Events

The whole number total of attendance events which were absences.

###

Absent Events Excused

The whole number total of attendance events which were excused absences. The last event code of the day determines if the absence is excused or unexcused.

###

Absent Event Unexcused

The whole number total of attendance events which were unexcused absences. The last event code of the day determines if the absence is excused or unexcused.

###

EHO

The total number of attendance events marked with the state code of EHO, which indicates an Educational Enhancement Opportunity (Limit 10 FTE days in a calendar, as enforced on the Attendance tab).

##.##

BTThe total number of attendance events marked with the state code of BT, which indicates a Basic Training day (Limit 10 FTE days in a calendar, as enforced on the Attendance tab).##.##

AFD

The total number of attendance events marked with the state code of AFD, which indicates an Armed Forces Day (Limit 2 FTE days in a calendar, as enforced on the Attendance tab).

#.##

AFR

The total number of attendance events marked with the state code of AFR, which indicates an Armed Forces Recuperation day (Limit 10 FTE days in a calendar, as enforced on the Attendance tab).

##.##

ATA

The total number of attendance events marked with the state code of ATA, which indicates an Athletic Tournament Attendance day (Limit 2 FTE days in a calendar, as enforced on the Attendance tab).

#.##

Student Attendance Profile Detail

This section of the Kentucky Attendance Profile provides details for each individual attendance event.

Field Name

Description

Format

Term

The term number of the term in which the attendance event took place.

#

Date

The date on which the attendance event took place.

MM/DD/YYYY

Day

Abbreviation of the day of the week on which the attendance event took place.

e.g. Mon, Thur

Action Code

The status of the attendance event, such as absent, tardy, etc. 

Alphanumeric

Check Out

The time at which the student checked out

HH:MM AM/PM

Check In

The time at which the student checked back in.

HH:MM AM/PM

% FTE Absent

The amount of time of the attendance event expressed as a percentage of a full day.

###

WDHD Day Absent

The amount of time of the attendance event in whole days/half days expressed as a percentage (100, 50 or 0).

###

Status

The status of the attendance event as (E)excused, (U)unexcused or (X)exempt.

E, U or X

Attendance Code

The locally-defined attendance code.

Alphanumeric

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