Eligibility Report

PATH: FRAM > Reports > Eligibility

The Eligibility Report tool allows users to generate Free/Reduced Eligibility Report and the Permission to Share Report.

This tool contains the following reports:

 
 

Eligibility Report Tool

Eligibility Report

The Eligibility Report provides Free and Reduced eligibility information by student based on the report criteria entered.

If a student has multiple Free eligibilities within the report's date range, each eligibility is included in the overall number of Free Eligibilities.

Report information is pulled from student enrollment and student eligibility data. Campus uses the following logic to count enrollments.

If the student...

Then...

has a single primary enrollment at the school where the meal is served

the enrollment is counted on the calendar tied to this primary enrollment.

has a single secondary enrollment at the school where the meal is served

the enrollment is counted on the calendar tied to this secondary enrollment.

has multiple enrollments

the enrollment is counted according to the following criteria: the enrollment is counted based on primary/secondary enrollments, then the most recent enrollment Start Date, most recent End Date and finally most recent Enrollment ID.

 
 

Image 2: Eligibility Report Editor

Generating the Food Service Eligibility Report

  1. Select the School Year for which to generate eligibility information. This field is defaulted to the Year selected in the Campus toolbar.
  2. Select the Summary Type: Daily, Period or Month.
  3. Enter the Date by which data should be returned. This field is defaulted to the current date.
  4. Select the Eligibility Type: Meal or SES.

    TypeDescription
    MealMeal Eligibilities are used with the Campus Food Service program.
    SESSES Eligibility is used by schools participating in Provision programs and is used for state reporting.
    SES Eligibilities are not included in the Edit Check report because they do not message to the Point of Sale. SES meals are considered paid.
  5. Select which Eligibility to report: Free, Reduced, Paid.
  6. Select which Eligibility Certified Type(s) to report.
  7. Select the Grade(s) to include in the report.
  8. Select the Observe State Exclude checkbox to exclude students who have the Observe State Exclude selected on their enrollment.
  9. Mark the Include Detail checkbox to have the report display detailed information about each student’s eligibility.
  10. Select the Person Identifier: Student Number or State ID.
  11. Select a Detail Sort By option: Name, Start Date or End Date.
  12. Mark the Show Only Latest Eligibility checkbox to have the report display only the most current eligibility information for each student. If unmarked, the report will return all eligibilities for each student.
  13. Select the Report Format: PDF or CSV.
  14. Select the appropriate calendars to include in the report. 
  15. Click the Generate Report button. The report will display in a new window in PDF or CSV format.

Understanding the Eligibility Report

The Eligibility Report will list the number of Free, Reduced and Paid eligibility records per report criteria entered on the Eligibility Report editor.

Students with an Eligibility Type of SES are not counted in the Paid count section of the report.

Students in Campus who did not submit a FRAM Application appear on this report with an Eligibility of PAID.


 

Image 3: Example of Eligibility Report with No Certified Types Selected and Include Detail Checkbox Selected

If Eligibility Certified Types were selected on the editor, a summary of Free, Reduced and Paid eligibility records per Certified Type will report in the Summary For Eligibility Type section.

If the Include Detail checkbox is marked, the Eligibility Report Detail section will be included in the report, detailing eligibility record information for each reported student.


Permission to Share Report

The Permission to Share Report lists all students who permit their district to share free/reduced eligibility information with district staff based on the criteria selected. 

Permissions are established on the Permission Preferences tab and are set by the application signer when filling out the Household ApplicationMeal Benefits Application or adding an Eligibility.

Permission from Athletic to Other School Programs

Generating the Permission to Share Report

  1. Select a Report Type of Permission to Share Report.
  2. Select the School Year. All students within this year who meet report criteria will report. 
  3. Select the Summary Type - Daily, Period or Month. 
  4. Enter the Date by which data should be returned. This field is defaulted to the current date.
  5. Select which Eligibility a student must have in order to be included within report results.
  6. Select the Grade(s) to include in the report.
  7. Select which Permission to report. Students who have a "Yes" to share this permission are reported.
  8. Select the Person Identifier: Student Number or State ID.
  9. Select a Detail Sort By value. Report data will be sorted based on the value selected.
  10. To only view each student's most recent Eligibility record, mark the Show Only Latest Eligibility.
  11. Select the Report Format: PDF or CSV.
  12. Select which calendar(s) to include within the report.
  13. Click the Generate Report button. The report will appear in a separate window in PDF or CSV format.

Understanding the Permission to Share Report

The Permission to Share Report will list all students who have a "Yes" to share the permission based on report criteria entered.


 

Example of Permission to Share Report

The Permission Type is indicated in the report header. This report can be dispersed to staff involved with this permission type. The report details the School Year, Student Name, Eligibility Type, Eligibility, Certified Type, School of eligibility and eligibility Start and End Dates.

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