Behavior Attendance Audit Report

PATH: Behavior > Reports > Behavior Attendance Audit Report

The Behavior Attendance Audit Report identifies students who have behavior resolutions not linked to an entry in their attendance record or have specified attendance codes not covered by a behavior resolution. If attendance modification from Behavior Management has been enabled, the Behavior Attendance Audit report will display instances where an attendance record was created from a behavior resolution.

This report is also available form the Attendance Reports toolset.

Behavior Attendance Audit Report

Report Logic

Students who have Behavior Resolutions without a selected corresponding Attendance Code are included in the report when:

  • The student has one or more of the selected behavior resolutions.
  • The behavior resolution start date falls between the date range specified.
  • The student does not have one or more of the selected attendance codes over the duration of the resolution.

Students who have an Attendance without any corresponding Behavior Resolution are included in the report when:

  • The student's attendance data has one or more of the selected attendance codes.
  • Each attendance code is between the entered date range.
  • The attendance code is outside of the date range of any behavior resolution.

Students who have Attendance created from a Behavior Resolution are included in the report when:

  • The student has attendance record created from a behavior resolution.
  • The resolution type and attendance code were selected in the report options.
  • Each attendance code is between the entered date range.

Resolution Types that are not active during the date range or school month selected are not included in reported data.

Report Editor

The following fields are available for selection.

FieldDescription
Date Range

Entered dates return behavior/attendance data that occurred on or after the From date and on or before the To date.

Dates are entered by typing in mmddyy format or by using the calendar icon to select a date.

School Month

Attendance can be audit based on specific school months.

This option is not available for schools who have not set up School Months.

Exclude Non Instructional Periods

If marked, non instructional periods are excluded from reported data.

This option is not available for Kentucky users.

Student Selection

Students can be selected by either choosing a Grade level or choosing a saved Ad hoc Filter.

  • If choosing a Grade Level, only those grade levels in the selected calendar are listed. All students (in all grade levels) can also be selected.
  • If choosing an Ad hoc Filter, only those students included in the filter are included in the report, assuming they meet other reporting logic and business rules.
Resolution Types

Determine the Behavior Resolutions from which to select:

  • Flagged as attendance-related - Only behavior resolutions with a resolution type marked as attendance-related are included in reported data.
  • All resolution types - All behavior resolution data is used for generating report data.
Attendance Codes

Determine the Attendance Codes from which to select:

  • Flagged as behavior-related - Only attendance records with attendance codes marked as behavior-related are included in reported data.
  • All attendance codes - All attendance data is used for generating report data.
Report Type

Selection which audit information to display:

Sort By

Options for data sorting on the report are dependent on the options chosen for Display.

  • If Behavior Resolutions without a selected corresponding Attendance Code is selected, sort options include Student Name, Date, Grade or Resolution Date.
  • If Attendance without any corresponding Behavior Resolution is selected, sort options include Student Name, Date, Grade or Attendance Code.
  • If Attendance created from a Behavior Resolution is selected, sort options include Student Name, Date, Grade, Resolution Type or Attendance Code.

Link Behavior Records and Attendance Records

This report looks for inconsistencies in behavior and attendance data when behavior records are linked to attendance records. The following steps should be followed to use this functionality.

TaskTool
Mark the appropriate attendance codes that relate to behavior resolutions.Attendance Codes
Mark the appropriate behavior resolution types to allow for attendance modification.Resolution Types
Create a behavior incident, assigning events and participants.

Behavior Management

Behavior Referral

Enter a behavior resolution for one of the event participants.

Behavior Management

Student Behavior

Verify the entered behavior event and resolution, and mark the incident complete.Behavior Management
Verify the behavior event displays on the student's behavior tab.Student Behavior
Verify the attendance tab displays an entry for the behavior resolution.Student Attendance
Generate a report looking for any inconsistencies in linked behavior/attendance records.Behavior Attendance Audit Report

Generate the Behavior Attendance Audit Report

A calendar must be selected in the Campus toolbar in order to generate the report.

  1. Select the students to include in the report by choosing a Grade level or an Ad hoc Filter
  2. Enter the desired Date Range.
  3. Select the desired Resolution Types and Attendance Codes to include.
  4. Determine what information to include on the report by marking the Behavior without Valid Attendance checkbox, the Attendance without any Behavior Resolutions checkbox or both options.
  5. Select the desired Sort By options.
  6. Click the Generate Report button. The report displays in PDF format.

Understand the Behavior Attendance Audit Report

The Behavior Attendance Audit Report is broken into three specific sub-reports. The following sections explains each sub-report:

All Reports

Selecting the All Reports option will include all three sub-reports within the report.

Behavior Resolutions without a selected Corresponding Attendance Code

This report generates a list of all students who have the selected behavior resolution(s) with an attendance code that does not match an attendance code selected on the report editor.

ColumnDescriptionCampus DatabaseCampus Location
Student Name and NumberThe reporting student's name and student number.

Identity.firstName

Identity.lastName

Person.studentNumber

Census > People > Demographics > First Name, Last Name, Student Number
GradeThe reporting student's grade level.Student.gradeStudent Information > General > Enrollments > Grade
Incident TitleThe title of the behavior incident tied to an attendance record(s).BehaviorIncident.titleBehavior > Behavior Management > Incident Detail Information > Incident Title
Incident Date & TimeThe date and time in which the behavior incident was recorded.BehaviorIncident.timestampBehavior > Behavior Management > Incident Detail Information > Date of Incident, Time of Incident
Res IDThe Resolution ID of the behavior resolution tied to the behavior incident.BehaviorResolution.resolutionIDBehavior > Behavior Management > Incident Detail Information > Add Resolution > Resolution Details
Res NameThe name of the behavior resolution for the behavior incident.BehaviorResolution.nameBehavior > Behavior Management > Incident Detail Information > Add Resolution > Resolution Details > Resolution Type
Res Start Date & TimeThe time and date in which the behavior resolution began.BehaviorResolution.discAssignDateBehavior > Behavior Management > Incident Detail Information > Add Resolution > Resolution Details > Resolution Start Date, Resolution Start Time
Res End Date & TimeThe time and date in which the behavior resolution ended.BehaviorResolution.endDateBehavior > Behavior Management > Incident Detail Information > Add Resolution > Resolution Details > Resolution End Date, Resolution End Time

Attendance without any Corresponding Behavior Resolution

This report generates a list of students who have an attendance record with an attendance code matching the attendance code(s) selected on the report editor but the attendance record is not tied to a behavior resolution.

ColumnDescriptionCampus DatabaseCampus Location
Student Name and NumberThe reporting student's name and student number.

Identity.firstName

Identity.lastName

Person.studentNumber

Census > People > Demographics > First Name, Last Name, Student Number
GradeThe reporting student's grade level.Student.gradeStudent Information > General > Enrollments > Grade
Attn CodeThe attendance code for the attendance record.AttendanceExcuse.codeStudent Information > General > Attendance > Code
Attn DateThe date in which the attendance record was created.Attendance.dateStudent Information > General > Attendance > Date

Attendance Created from a Behavior Resolution

This report generates a list of all behavior resolutions which created an attendance record(s) within the Date Range or School Month selected on the report editor.

ColumnDescriptionCampus DatabaseCampus Location
Student Name and NumberThe reporting student's name and student number.

Identity.firstName

Identity.lastName

Person.studentNumber

Census > People > Demographics > First Name, Last Name, Student Number
GradeThe reporting student's grade level.Student.gradeStudent Information > General > Enrollments > Grade
Incident TitleThe title of the behavior incident tied to the behavior resolution which created an attendance record.BehaviorIncident.titleBehavior > Behavior Management > Incident Detail Information > Incident Title
Incident Date & TimeThe date and time in which the behavior incident was recorded.BehaviorIncident.timestampBehavior > Behavior Management > Incident Detail Information > Date of Incident, Time of Incident
Res IDThe Resolution ID of the behavior resolution tied to the behavior incident.BehaviorResolution.resolutionIDBehavior > Behavior Management > Incident Detail Information > Add Resolution > Resolution Details
Res NameThe name of the behavior resolution.BehaviorResolution.nameBehavior > Behavior Management > Incident Detail Information > Add Resolution > Resolution Details > Resolution Type
Res Start Date & TimeThe time and date in which the behavior resolution began. BehaviorResolution.startDateBehavior > Behavior Management > Incident Detail Information > Add Resolution > Resolution Details > Resolution Start Date, Resolution Start Time
Res End Date & TimeThe time and date in which the behavior resolution ended. BehaviorResolution.endDateBehavior > Behavior Management > Incident Detail Information > Add Resolution > Resolution Details > Resolution End Date, Resolution End Time
Attn CodeThe attendance code of the attendance record(s) created by the behavior resolution.AttendanceExcuse.codeStudent Information > General > Attendance > Code
Attn DateThe date attendance records were created by the behavior resolution.Attendance.dateStudent Information > General > Attendance > Date

 

 

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